British Embassy Jobs in Addis Ababa - Ethiopia - Deputy Transport Manager Vacancies

British Embassy Jobs in Addis Ababa - Ethiopia - Deputy Transport Manager Vacancies

Job Category

Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory

  • Corporate Services Support

    Main purpose of job:
  • To provide operational support to the Transport Manager in day to day running of the British Embassy transport section, providing a quality and efficient service to staff and stakeholders in compliance with British government policies/procedures.

    Roles and Responsibilities:
  • Administer Post Transport Policy, ensuring all stakeholders understand latest policy guidelines.
  • Provide regular policy delivery updates to the Transport Manager
  • Ensure effective communication and support concerning transport department matters is provided to all PAGs, external parties and internal service departments, working closely with all stakeholders on minimising service issues and operational risks
  • Deliver effective and timely customer service to all PAGs by managing transport booking schedule and staff rosters.
  • Ensure that the customer service standards are consistently maintained as per CS charter
  • Line manage team of 14 drivers, providing managerial support, development opportunities, coaching and guidance on all operational matters
  • Provide regular performance updates and team development requirements to the Transport Manager, ensuring that the departmental resilience plan is running effectively
  • Manage staff rosters, overtime and annual leave within departmental budget and providing forward planning support to the Transport Manager
  • Ensure Security and Safety procedures are strictly adhered to by all transport users, maintaining standards by executing regular checks and working closely with the Transport and Security Manager to minimise any risks
  • Ensure correct asset management procedures are adhered to as per FCO guidelines by maintaining up to date asset register, following correct disposal of
    assets and procurement procedures
  • Ensure logistics requirements of the fleet are closely managed, maintaining regular service schedules, fuel delivery schedules, and current insurance and annual inspection certification
  • Manage imprest and customer billing records and provide monthly reconciliation documentation to the finance department
  • Ensure transport operational requirements are delivered within the budget
  • Maintain up to date audit records following the latest audit recommendations

    Resources managed:
  • 14 Pool Drivers
  • 1 armoured vehicle, 42 soft skinned vehicles, diesel fuel and vehicle spare parts stocks
  • Imprest (cash box) management

    Essential Qualifications, Skills and Experience
  • 2+ years of experience in Transport or Logistics roles
  • Experience in coordinating and managing operational team
  • Strong interpersonal skills
  • Strong customer service background
  • Computer skill and experience with Microsoft office suite
  • Must hold a valid driving license
  • Fluent in English and Amharic

    Desirable Qualifications, Skills and Experience
  • Business and Logistics related Degree or
    Professional Qualification

    Required competencies
  • Collaborating and Partnering, Building Capability for All, Delivering Value for Money, Managing a Quality Service

    Other Benefits and Conditions of Employment
  • Learning and development opportunities (and any specific training courses to be completed):
  • Mandatory e-learning courses
  • Performance management training
  • On the job development opportunities
  • L&D opportunities throughout the FCO network

    Working patterns:
  • Full-time position with core working hours between 07.30 -17.00 Monday to Thursday and 07.30-13.00 Friday.
  • However, the job holder will need to be flexible to respond to operational demands as need arises.

    How to Apply
  • Interested candidates should send their resume by3rd March 2019
  • For more information and job application details, see; British Embassy Jobs in Addis Ababa - Ethiopia - Deputy Transport Manager Vacancies

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