British Embassy Jobs in Addis Ababa - Ethiopia - Deputy Transport Manager Vacancies
British Embassy Jobs in Addis Ababa - Ethiopia - Deputy Transport Manager Vacancies
Job Category Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory
Corporate Services Support
Main purpose of job:
To provide operational support to the Transport Manager in day to day running of the British Embassy transport section, providing a quality and efficient service to staff and stakeholders in compliance with British government policies/procedures.
Roles and Responsibilities:
Administer Post Transport Policy, ensuring all stakeholders understand latest policy guidelines.
Provide regular policy delivery updates to the Transport Manager
Ensure effective communication and support concerning transport department matters is provided to all PAGs, external parties and internal service departments, working closely with all stakeholders on minimising service issues and operational risks
Deliver effective and timely customer service to all PAGs by managing transport booking schedule and staff rosters.
Ensure that the customer service standards are consistently maintained as per CS charter
Line manage team of 14 drivers, providing managerial support, development opportunities, coaching and guidance on all operational matters
Provide regular performance updates and team development requirements to the Transport Manager, ensuring that the departmental resilience plan is running effectively
Manage staff rosters, overtime and annual leave within departmental budget and providing forward planning support to the Transport Manager
Ensure Security and Safety procedures are strictly adhered to by all transport users, maintaining standards by executing regular checks and working closely with the Transport and Security Manager to minimise any risks
Ensure correct asset management procedures are adhered to as per FCO guidelines by maintaining up to date asset register, following correct disposal of
assets and procurement procedures
Ensure logistics requirements of the fleet are closely managed, maintaining regular service schedules, fuel delivery schedules, and current insurance and annual inspection certification
Manage imprest and customer billing records and provide monthly reconciliation documentation to the finance department
Ensure transport operational requirements are delivered within the budget
Maintain up to date audit records following the latest audit recommendations
Resources managed:
14 Pool Drivers
1 armoured vehicle, 42 soft skinned vehicles, diesel fuel and vehicle spare parts stocks
Imprest (cash box) management
Essential Qualifications, Skills and Experience
2+ years of experience in Transport or Logistics roles
Experience in coordinating and managing operational team
Strong interpersonal skills
Strong customer service background
Computer skill and experience with Microsoft office suite
Must hold a valid driving license
Fluent in English and Amharic
Desirable Qualifications, Skills and Experience
Business and Logistics related Degree or
Professional Qualification
Required competencies
Collaborating and Partnering, Building Capability for All, Delivering Value for Money, Managing a Quality Service
Other Benefits and Conditions of Employment
Learning and development opportunities (and any specific training courses to be completed):
Mandatory e-learning courses
Performance management training
On the job development opportunities
L&D opportunities throughout the FCO network
Working patterns:
Full-time position with core working hours between 07.30 -17.00 Monday to Thursday and 07.30-13.00 Friday.
However, the job holder will need to be flexible to respond to operational demands as need arises.
How to Apply
Interested candidates should send their resume by3rd March 2019
For more information and job application details, see; British Embassy Jobs in Addis Ababa - Ethiopia - Deputy Transport Manager Vacancies
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