British Embassy Jobs in Addis Ababa - Ethiopia - Chevening Programme Officer Vacancies

British Embassy Jobs in Addis Ababa - Ethiopia - Chevening Programme Officer Vacancies

Job Category
  • Foreign and Commonwealth Office (Policy & Political roles)
    Job Subcategory
  • Public Diplomacy

    Main purpose of job:
  • To lead on the administration of the Chevening Scholarship and Fellowship schemes in Ethiopia, including marketing the scheme to young leaders across the country, running the annual recruitment processes, and engaging with the network of dynamic alumni nationwide.
  • Chevening is the UK Foreign & Commonwealth Office’s flagship global scholarship programme.
  • Celebrating its 35th anniversary in 2018/19, Chevening identifies future leaders across 160 countries and territories, providing them with an opportunity to study a postgraduate degree in the UK.
  • Chevening has a 50,000 strong global alumni network.
  • This new position in the British Embassy Addis Ababa will focus on delivering the growing programme in Ethiopia, which from next year onwards will also include short-term ‘fellowship’ programmes for senior officials as well as the core scholarships programme.
  • As part of this the successful candidate will also be tasked with increasing our engagement with the alumni network across the country.
  • They will sit in the Embassy’s political section but work closely with staff right across the Embassy from the Ambassador down. Specific duties include:

    Scholar Recruitment

  • Managing the Chevening application process, including downloading applications, assisting with shortlisting, arranging interviews, updating the Chevening online application system with short-lists and interview results and organising pre-departure briefings.
  • Liaising with the team at the Chevening Secretariat in London to coordinate the application and selection process.
  • Sitting on interview panels.
    Programme Outreach and Marketing
  • Working with the embassy communications team to produce written and visual content promoting the programme for social media, press and radio.
  • Identifying other ways to promote Chevening, such as attending university fairs and other outreach events.
  • Monitoring the Chevening marketing budget, keeping records of promotional material, contacting suppliers for quotations and following up that new orders are produced according to the Chevening branding guidelines.
  • Sharing information about the scholarships to all colleagues in the embassy to foster embassy-wide promotion of the scholarships.

    Programme Administration

  • Adhering to deadlines and requests set by the Scholarships Unit and Chevening Secretariat in London, such as submitting annual programme, marketing and alumni plans, and country briefings for the Reading Committee.
  • Responding to enquiries regarding the scheme and acting as point of contact with the embassy team on Chevening-related marketing activities, application process and alumni events.
  • Responding to requests for information or insight from TSU or the Secretariat.
  • Maintaining positive relationships with applicants and award recipients before, during and after their award.

    Alumni Engagement

  • Updating and maintaining the database of Chevening alumni.
  • Promoting and actively using social media to engage with alumni.
  • Establishing and developing an effective Chevening alumni network, organising a series of alumni events from concept to delivery and an annual welcome-home event.
  • Successfully bidding for alumni engagement funding opportunities and managing budgets associated with these.
  • Keeping London regularly up to date with alumni engagement work in country.

    Finance

  • Ensure all financial issues are dealt with affectively and in line with policy, including ensuring costs are charged to the correct budget and meeting policy guidelines.
  • Explore whether any partnerships can be developed with the commercial sector in Ethiopia to further grow the Chevening scholarships scheme.

    Fellowships

  • Oversee the marketing, outreach and selection and administration of fellows alongside the scholarship programme.
  • Work with London on the bidding and procurement process for new and renewing fellowship programmes and engaging with the chosen university supplier to ensure
    the effective delivery of the fellowship programme.

    Resources managed:

  • Responsibility for ensuring other financial transactions related to the programme are conducted in line with guidance.

    Essential Qualifications, Skills and Experience
  • 2 years experience working in a team in an office environment
  • Excellent written English and verbal communication skills
  • Strong interpersonal, communication, organizational and presentation skills
  • Strong customer focus and team working skills
  • Strong IT skills, Microsoft Office (Word, Excel and PowerPoint) and web-based applications
    People management skills (for line manager roles)
  • Strong stakeholder engagement skills
  • Interest in UK and local country relations
    Personal experience with UK education would be an advantage but is not essential
  • Fluent English and Amharic (both spoken and written).

    Desirable Qualifications, skills and Experience
  • Other Ethiopian languages would be an advantage.

    Required competencies
  • Seeing the Big Picture, Making Effective Decisions, Leading and Communicating, Managing a Quality Service

    Other benefits and conditions of employment
  • Learning and development opportunities:
  • The successful candidate will get access to a range of learning and development opportunities, including on the job training and workshops.
  • They will also be able to benefit from the wide range of training run by the British Embassy including on management and leadership, cross-cultural communication, and understanding the UK.
  • There may be occasional opportunities to travel to regional conferences and training courses in South Africa or London.

    Working patterns:
  • The standard working hours of the British Embassy for office staff are 0800-1645 Monday-Thursday and 0800-1300 on Fridays.
  • Whilst this will not be frequent, there may occasionally be a need to work evenings or weekends or to travel within Ethiopia for Chevening promotional events.
  • Time off in lieu will be granted where this does occur.

    Additional Information

    In addition to annual leave, the British Embassy observes up to a maximum number of 14 Ethiopian, British and Religious public holidays each year.

    A list of such Embassy holidays will be published each year. Office Staff required to work on these holidays will be granted time off in lieu or overtime where circumstances permit.

    Please complete the application form in full as the information provided is used during screening.

    Please check your application carefully before you submit, as no changes can be made once submitted.

    The British Embassy will never request any payment or fees to apply for a position.
    Employees recruited locally by the British Embassy in Addis Ababa are subject to Terms and Conditions of Service according to local employment law in Ethiopia.

    All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.

    The responsibility lies on the successful candidate to;

  • Obtain the relevant permit
  • Pay the fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocation
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application

    How to Apply
  • Interested and qualified candidates should apply online by 11th April 2019
  • For more information and job application details, see; British Embassy Jobs in Addis Ababa - Ethiopia - Chevening Programme Officer Vacancies

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