British Embassy in Juba Programme Officer Jobs

British Embassy in Juba Programme Officer Jobs

Main purpose of job:

The Programme Officer will be a key member of the Humanitarian and Livelihoods Team (HLT) and will support the delivery of the Embassy’s humanitarian and development objectives; meet lifesaving needs, provide protection, build resilience, strengthen the enabling environment and working towards transition from humanitarian assistance to sustainable development in South Sudan.

The current HLT portfolio consists of one large-scale £787m multi-year Humanitarian Assistance and Resilience in South Sudan Programme (HARRIS) which will be closing and April 2024. A £300m 4 -ear successor programme South Sudan Humanitarian Assistance and Resilience Programme (SSHARP) is currently going through approval processes and is expected to start in April 2024. Implementing partners will be a mixture of UN agencies, NGOs and the private sector.

The post holder will support effective programme management of HLT's portfolio in accordance with FCDO's Programme Operating Framework (PrOF). The Post holder will be expected to support a Deputy Programme Manager to manage 2-3 implementing partners, as well as the Senior Responsible Owner and Programme Responsible Owner on overall portfolio management. Financial and Information Management, managing risks and issues; and managing implementing partners agreements will be key aspects of the job.

Key roles and responsibilities:

Project delivery

  • Ensuring programme delivery is compliant with the PrOF rules.

  • Regularly updating programme management tools with accuracy (eg. delivery plans, risk registers and programme information on FCDO systems).

  • Support monitoring and evaluation processes, including annual reviews, programme closure reports and reviewing partners progress reports.

  • Draft and issue agreements and amendments to implementing partners with support from the Deputy Programme Manager.

  • Maintain strong information management in line with HLT’s record keeping policies.

  • Support the programme manager and wider team on partner due diligence assessments and FCDO asset management, including disposal and annual spot checks.

    Financial management

  • Review invoices and process payments to implementing partners promptly, ensuring documentation is accurate and in line with FCDO’s purchase to pay policies and that payments are linked to agreed project milestones and/or reporting obligations.

  • Accurately budget and forecast partner finances on FCDO’s financial management system HERA on a monthly basis.

  • Review partners progress reports to ensure the programme achieves value for money.

  • Review
    implementing partners annual audited (or certified) statements escalating concerns/issues to Deputy Programme Manager.

    Risk Management

  • Work with implementing partners, the wider Embassy and FCDO HQ to manage and close fraud and safeguarding against sexual abuse, exploitation and harassment cases in a timely manner.

  • Support the Deputy Programme Manager to monitor implementing partners programme risk management approaches and processes.

    Cross-cutting support

  • Work closely and effectively with the programme managers, advisers, the Programme Responsible Owner and Senior Responsible Owner on HLT programmes. Maintain strong relationships with staff across the Embassy and share lessons learned.

  • Ability to respond quickly to a changing context in South Sudan and prioritise competing tasks without impacting programme compliance with the ProF.

  • Adjust and maintain resilience when there is a high turnover of UK staff and maintain strong communication during these processes.

  • Support HLT on logistics for meetings, room bookings and field visits including drafting note of meetings.

    Essential qualifications, skills and experience

  • Minimum of five years’ experience in programme administrative support roles and ability to transfer these skills to FCDO programme management systems and processes.

  • Experience in effective financial management; managing programme risks and issues; and the programme/project cycle.

  • Strong attention to detail to ensure programme documentation is accurate and compliant.

  • Strong oral and written communication skills.

  • Proficient in the use of relevant IT skills (i.e. email, word and Excel)

    Language requirements:

  • Language: English

  • Level of language required: Excellent/fluent

    Desirable qualifications, skills and experience

  • A university degree in the relevant areas (eg. development studies, social work or programme management or finance).

  • Experience of supporting or managing humanitarian and development programmes.

    How to Apply

    For more information and job application details, see; British Embassy in Juba Programme Officer Jobs

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