Brites Management Muslim Receptionist - Parklands Jobs in Kenya

Brites Management Muslim Receptionist - Parklands Jobs in Kenya

Duties and Responsibilities

  • Covering the reception area at all times, welcoming visitors, processing deliveries and dealing with queries.

  • Attending to all emails, posts and telephone messages in a timely manner, and directing correspondence to the relevant departments.

  • Ensuring the visitor book is completed and signed.

  • Setting up meeting rooms and keeping them looking presentable throughout the day.

  • Attending meetings and taking minutes for updates and future reference.

  • Maintaining an accurate and organized documentation filing and archiving system.

  • Supporting team members with typing of documents and letters and general administrative tasks as needed.

  • Attend to walk in customers and visitors, directing them accordingly as per their request.

  • Execute clerical receptionist duties such as typing, filing, photocopying, collating etc.

  • Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;

  • Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;

  • Coordinate office deliveries and receive invoices for payment processing;

  • Monitor stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same;

  • Manage front desk operations while monitoring cleanliness and maintaining proper organization for a professional image;

  • Manage the office cleaning by ensuring that the office is cleaned on time,
    the kitchen and the bathroom are well cleaned and kept tidy;

  • Reconcile monthly petty cash in liaison with the Senior Finance Officer;

  • Coordinate all the travel logistics with the driver within the organization;

  • Develop a tracker system for motor vehicle fueling service and maintenance;

  • Coordinate planning for meetings, preparation of meeting venue, and support organization of events;

  • Manage office access for all the staff members and clients;

  • Develop and maintain the office electronic and hard copy filing system.

  • Liaise with the Procurement and Logistics Officer for the procurement of goods and services.

    Key Requirements Skills, experience and qualification

  • Diploma in Front Office Administration/Business Administration or an equivalent qualification

  • At least two (2) years working in a service-oriented industry

  • Basic accounting skills

  • Computer proficient

  • Customer service oriented

    How to Apply

    For more information and job application details, see; Brites Management Muslim Receptionist - Parklands Jobs in Kenya

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