Britam Administrator - Internal Audit Jobs in Kenya
Britam Administrator - Internal Audit Jobs in Kenya; The role will serve as a point of contact and link between directors, managers, internal departments, and external parties, including vendors and customers.
The role will provide administrative, coordination, and process support to the Group Internal Audit function to enhance audit planning, execution, reporting, governance oversight, and follow‑up.
The role will handle clerical and administrative duties, analyze and improve office processes and policies, and ensure that the office operates smoothly.
Key Responsibilities
Act as the first point of contact for the Director, proactively and promptly reviewing and tracking incoming enquiries and responding directly or escalating appropriately.
Support the office of the Director Internal Audit in audit planning and tracking, monitoring timelines, and coordinating Board Audit Risk & Compliance Committee (BARCC) papers.
Handle quality assurance documentation in line with IIA standards and liaise with the risk and compliance function.
Manage whistleblowing materials, sensitive investigations, and privileged BARCC documents with confidentiality.
Provide a bridge for smooth communication between the Director’s office and internal departments, maintaining credibility and trust with senior management staff.
Provide sophisticated calendar management for the Director, prioritizing enquiries and troubleshooting conflicts.
Organize and coordinate logistics for the Director’s meetings (internal and external).
Develop and maintain paper and electronic filing and information systems.
Process expenses, credit card returns, and raise purchase requisitions.
Oversee collection and delivery of incoming and outgoing mail.
Draft routine correspondence on behalf of the Director.
Coordinate preparation of local and international itineraries, travel bookings, and hotel reservations.
Attend management meetings, record and distribute minutes, and track action items.
Coordinate events and projects by providing
administrative support.
Maintain rapport with customers, managers, and employees by arranging contacts and resolving problem situations.
Document and communicate needed actions to management, ensuring continuity of work operations.
Ensure timely issuance of reports and analysis through liaison with relevant parties.
Maintain efficient communication channels between the Director’s office, the Board, other departments, and external customers.
Receive and collate emerging issues from stakeholders for the Segment/Function.
Act as custodian of all EXCO reports for the Segment/Function.
Keep Executive Council members’ personnel files confidential and updated.
Assist in recruitment and onboarding processes for Internal Audit team.
Assist in managing Internal Audit induction for new staff.
Provide administrative support for the team.
Perform any other duties as may be assigned.
Knowledge, Experience and Qualifications Required
University degree in Accounting, Finance or related field.
Professional qualification in CPA will be an added advantage.
Understanding of the audit lifecycle, governance, risk, and control concepts.
4–6 years’ experience as a Personal Assistant to a Head of Department/Division in a blue‑chip company, preferably in a commercial environment.
How to Apply
For more information and job application details, see; Britam Administrator - Internal Audit Jobs in Kenya
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