BRAC Head of Operations Jobs in South Sudan

BRAC Head of Operations Jobs in South Sudan

Job Summary

  • The Head of Operations (HOO) is responsible for strategic leadership to strengthen systems, processes and risk management to support effective and efficient implementation of BRAC programs in South Sudan. The principal function of the HOO is to provide leadership and support in the day-to-day operations to ensure that the organization achieves its strategic goals. S/he ensures smooth running of all operations by ensuring all services are adequately resourced, aligned, and optimised.

  • The HOO is a key and senior management that works with the other senior members of management team to determine and management the performance of the country programs and operations effectively. S/he shall be responsible for ensuring that all procurement, administration and supply chain management are well planned, budgeted, organized, coordinated, executed, and monitored. S/he oversees all ongoing operations and processes, including providing advice, guidance, direction, and authorization to functional heads to carry out major plans and procedures, consistent with established policies.

    Main Responsibility

    Efficient Policies, Procedures and Systems

  • Provide organizational leadership to the development and implementation of SOPs across all key operational areas to streamline operations and improve processes.

  • Develop, recommend, implement, and evaluate policies and procedures for all areas of responsibility to support optimum operations.

  • Ensure all policies and procedures comply with applicable national and state regulations and laws governing NGOs in South Sudan.

  • Ensure all internal systems and processes are operating in a manner that maintains strong controls, efficiency, effectiveness, and compliance.

    Human Resource, Information Technology and Administration

  • Manage the ICT function by providing oversight, direction in organization-wide technology planning and utilization, to include integration of information systems, voice and data networks, and telecommunications.

  • Align and prioritize ICT with organizational objectives and strategies whilst securing quality IT infrastructure for the effective delivery of IT services across the organization without interruptions.

  • Oversee the administrative property management functions, to include, but not limited to, asset management, predictive maintenance systems, inventory management, preventive maintenance, capital improvement projects, procurement, regulatory compliance, and quality assurance.

  • Manage assets/property in ensuring all BRAC assets and property are effectively managed, tagged, and listed in the asset management database at the time of procurement, with an asset file created for them and that a regular monitoring is in place and regularly assets are verified and documented.

  • Manage the human resources HR functions for supporting operations by recruiting, selecting, orienting, training, coaching, counseling, and disciplining staff; planning, monitoring, appraising, and reviewing staff job contributions; maintaining compensation; determining production, productivity, quality, and customer-service strategies; designing systems; accumulating resources; resolving problems; implementing change.

    Procurement, Logistics and Supply Chain

  • Support and oversee procurement and logistics services from a management perspective to ensure required supplies of commodities, facilities, and service needs for program activities are mobilised in a timely manner and all procurements meets BRAC or donor regulations.

  • Manage development of procurement plans to ensure alignment with programs as well as requisite documents (budgets, schedules, specifications, bill of quantities).

  • Lead coordination
    among logistics team and programs to facilitate effective, efficient, and timely implementation of programs whilst ensuring systematic process of transporting items from suppliers to field locations, ensuring full control of movement and receipt of items.

  • Manage all staff travel activities including national and international transportation, visas, work permits, hotel bookings and travel permits are efficiently conducted in a timely manner.

  • Managing fleet in ensuring proper recording on fleet management (logbooks, fuel consumption, etc.) according to BRAC’s policy whilst ensuring that all BRAC vehicles and generators are properly operated, regularly serviced, and regularly maintained including routine analysis vehicle usage to maximize efficiency for operations.

  • Undertake administrative or management and other tasks as delegated by the Country Director.

    Required Qualifications/Person Specifications (Experience, Knowledge and skills)

    Experience and Knowledge

  • At least 8 years of experience in managing operations procurement, HR, and administration with substantial experience at senior levels.

  • Strong management experience with NGOs in humanitarian context including field operations in running both emergency and development programs.

  • University Degree in Finance, Procurement, Business Studies or a related field is desired. Advanced Degree in Business Administration or Finance or Logistics, Supply Chain Management is required.

  • Proficiency in Microsoft Office Suite, as well experience working with accounting and payroll software or information management systems.

  • Good understanding of main program sectors of BRAC South Sudan that includes education, health, food security and livelihoods, and humanitarian emergency.

  • Substantial knowledge and experience of effective financial and budgetary control and supporting programs to stay on course with implementation.

  • Exceptional general management and communication skills, including ability to communicate effectively with people of varied professional and cultural backgrounds.

  • Previous experience of managing and developing a sizeable team and the ability to lead, motivate and develop others to achieve high impact results.

    Skills and Competencies

  • Strongly analytical, including the ability to translate strategy into tactics and processes.

  • Recognized leader with management expertise.

  • Highly cooperative with excellent communication skills.

  • self-starter in a complex operating environment, taking ownership of multiple work streams concurrently.

  • Personal qualities of integrity, credibility, and commitment to BRAC’s mission.

  • Strong strategic and creative thinking.

  • Demonstrated ability to take a strategic view across a large complex program.

  • Excellent communication and negotiation skills.

  • Demonstrated skills in writing, editing and reporting.

  • Good knowledge of financial and administrative management.

  • Personal commitment, drive for results and efficiency.

  • Able to capacity build and develop others.

    How to Apply

  • For more information and job application details, see; BRAC Head of Operations Jobs in South Sudan

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