Bondo Technical Training Institute Administrative Assistant Jobs in Kenya









Duties and responsibilities

  • Supervise, mentor and monitor their performance junior secretarial staff and clerical officers.

  • Maintain the diary and appointments/meetings for the Principal to ensure appointments are well p
    lanned and timely

  • Organize administration records and correspondence to ensure quick access to required information/ documents

  • Ensure the availability of well-managed office services including cleaning and tidying office to ensure a conducive working environment.

  • Maintain an efficient, smooth and easily accessible filing system to ensure the security of information and to limit access to unauthorized persons

  • Receive telephone calls to. ensure calls are transferred to respective office

  • Maintain security and confidentiality of office records, documents and equipment

  • Manage office protocol and receive incoming calls, and correspondences and act as the link between executive offices, to ensure efficient response time to inquiries

  • Record dictation in shorthand and transcribe it into a written comprehensive form

  • Receive visitors and clients in a professional and courteous manner and direct them to the Principal/Deputy Principal office

  • Undertake correspondence for the principal as requested and as appropriate

  • Maintain an inventory of office equipment and supplies for the Principal and Deputy Principal offices

  • Prepare for committee meetings such as the
    Council/BOG meetings

  • Control and Manage the hospitality budget

  • Provide input for hospitality budget during the budgeting process

  • Responsibility for physical assets

  • Computer

  • Extension telephone

  • Printer

  • Fax Machines

  • Nature of decision making

  • Analytical Decision

  • Operational decision

    Academic Qualification and Work Experience

  • Must have completed Single and group stage II, with a pass in the following: CPD 1, Communication Skills I, Office Practice I, Commerce II, Secretarial Il, commerce H, Shorthand
    Computer literate

  • One year relevant experience from a reputable institution

    Skills required

  • Communication skills

  • Interpersonal skills

  • Report writing skills

  • Team building skills

  • Problem Solving skills

  • Organizational skills


    How to Apply

    For more information and job application details, see; Bondo Technical Training Institute Administrative Assistant Jobs in Kenya

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