BirdLife International Executive Assistant to Regional Director & Admin Officer Jobs in Kenya

BirdLife International Executive Assistant to Regional Director & Admin Officer Jobs in Kenya


  • BirdLife International is seeking to recruit an enthusiastic and experienced individual for the position of Executive Assistant to Regional Director & Admin Officer.

    The main responsibilities will be to:

    • Ensure effective management of the Regional Director’s schedule and Office, including supporting the governance, communications and management of strategic alliances

    • Provide administration support to the BirdLife Secretariat in Africa; and

    • Support the administration components of the Strong High Sea project.

    Main Roles and Activities

    • Manage appointments, emails and travel for Regional Director

    • Serve as first responder for the Regional Director, act appropriately on his behalf by responding to requests and monitoring deadlines

    • Maintain the Partnership contact data and internal distribution lists

    • Prepare briefing papers, reports, advocacy materials and presentations, and take minutes at Partnership and Board meetings

    • Support the recruitment of new BirdLife Partner

    • Ensure effective and efficient management use and maintenance of office facilities and equipment across the BirdLife Africa Offices

    • Support in the management and selection of vendors, purchase of equipment, services, and manage. contracts and database of service providers

    • Support the effective management of the legal and risk function, ensuring offices and staff are compliant with national laws and BirdLife procedures

    • Manage and maintain the current filing and database system, and look for ways to improve current systems

    • Support and track implementation of project activities

    • Coordinate
    timely submission of project narrative and financial report

    • Organise project events

    Required Skills, Experience and Qualifications:

    • Relevant qualification in Business Administration, Secretarial & Administrative skills, including minute taking

    • Diplomacy, good writing skills, good interpersonal communications, monitoring and evaluation

    • Proven track record in a senior secretarial or business support role

    • Experience of project planning and coordination

    • Proactive and pre-emptive approach

    • Organised, with the ability to keep track of a wide variety of tasks

    • Ability to work under pressure, with minimum supervision

    • Excellent communication skills, ability to communicate clearly and concisely, both verbal and written

    • Tact and diplomacy, and the ability to influence

    • Ability to maintain a high level of integrity and discretion in handling confidential information

    • People oriented and able to interact with a wide diversity of people

    • Flexibility when working with other colleagues

    How to Apply

    For more information and job application details, see; BirdLife International Executive Assistant to Regional Director & Admin Officer Jobs in Kenya

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