Bioversity International Finance and Administrative Officer Jobs in Uganda

ILRI works with partners worldwide to enhance the roles that livestock play in food security and poverty alleviation, principally in Africa and Asia.

The outcomes of these research partnerships help people in developing countries keep their farm animal’s alive and productive, increase and sustain their livestock and farm productivity, find profitable markets for their animal products, and reduce the risk of livestock-related diseases.

ILRI is a not-for-profit institution with over 700 staff in about 40 countries. A member of the CGIAR Consortium working for a food-secure future, ILRI has its headquarters in Nairobi, Kenya, a principal campus in Addis Ababa, Ethiopia, and offices in other countries in East, West and Southern Africa and in South, Southeast and East Asia. ILRI’s office in Kampala is located on the campus of Bioversity International1.

On behalf of ILRI, Bioversity International is now seeking for a qualified candidate to undertake the position of Finance and Administrative Officer at the ILRI Office, Kampala - Uganda.

The Finance and Administrative Officer is responsible for contributing to efficient and accurate financial operations at ILRI Kampala Office, ensuring compliance with ILRI policies and procedures.

Key responsibilities

Under the supervision of the Country Representative of ILRI office in Kampala, Uganda, the candidate is expected to carry out the following duties:

Payments, Record Keeping and travel management

  • Ensure that payments are fully supported as per ILRI policies
  • Initiate the payment process and submit to Country Representative for approval.
  • Book the payments in the financial system, attach soft copy of the supporting documents and notify the Finance Manager/Officer at the headquarters for posting.
  • File copies of the supporting documents and submit the originals at the end of the month to the headquarters for filing.
  • Review travel advance request for country staff and in accordance with policy and ensuring that all expenses are supported by receipts and scanned copies attached in the financial system (OCS).
  • Coordinate with the Finance Manager at the headquarters to have country prequalified vendors accounts created in the financial system (OCS)

    Cash management.

  • Prepare the monthly bank reconciliation by 2nd of every month and follow up on any reconciling items.
  • Prepare quarterly cash projections and seek the Country Representative’s approval before submitting to Head office for payment.
  • Prepare monthly petty cash reconciliation and submit approved petty cash certificate to Headquarters by 2nd of every month including supporting documentation per policy
  • Monitor host organization’s account and ensure that invoices are submitted and paid on time.

    Reporting, budgets and workplans

  • Ensure that expenses are coded correctly and charged to the correct project code
  • Liaise with the host organization to obtain monthly report on time, review for accuracy,
    code and post in the financial system.
  • Prepare monthly reports for country projects and submit to the country representative for review.
  • Generate ageing report for staff and commercial suppliers, follow up on long outstanding items.
  • Assist the country representative in budget proposal preparations.
  • Coordinate with program managers to monitor spend rate for projects expenditures

    Administrative roles.

  • Coordinate the audit process
  • Coordinate meeting, hotel booking for guest
  • Prepare meeting expenditure reports, with the relevant support documents and submit for review and approval.
  • Review, and inventorize ILRI property and equipment, recording information such as the property's description, asset numbers, and location.
  • Maintain report of ILRI office activities including meetings
  • Support country office day-to-day operations.
  • Any other duties as assigned by the supervisor

    Qualifications and Competencies

  • Bachelor of Commerce (Finance/Accounting option) or related qualification.
  • Experience with accounting of Projects
  • Minimum of three years of relevant working experience including experience the financial management of projects
  • Good personal organizational skills, accuracy and attention to detail
  • Good communication and interpersonal skills
  • Highly effective multi-tasking skills, with ability to coordinate, prioritize and organize workload and meet deadlines

    Desirable qualifications and competencies:

  • Full accounting qualifications CPA (K) or ACCA
  • Experience with a not-for profit Organization or academic environment.

  • Terms and Conditions: This is a locally recruited professional position and all benefits are denominated and paid in Uganda Shillings.

    Bioversitys remuneration package includes a competitive salary, leave provisions and insurances.

    The initial Contract will be for a period of three years, subject to probationary review of twelve months and is renewable based on performance and availability of funds.

    How to Apply

    Applications: Please apply online through Bioversity Job Opportunities web page by clicking the “Apply” button, completing the online application and attaching the required information no later than 17th August 2018 or through postal systems

    (P. O. Box 24384, Kampala, Uganda) or by hand at Plot 106, Katalima Road, Naguru, Kampala, Uganda. Please note that in the application you are required to provide the contact details (address, telephone number and e-mail address) of at least three referees, which Bioversity will contact for short listed applicants.

    For more information and job application details, see; Bioversity International Finance and Administrative Officer Jobs in Uganda

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