Awards and Strategic Portfolio Coordinator (Regional Programme Unit) Jobs in Nairobi, Kenya – Save the Children

Awards and Strategic Portfolio Coordinator (Regional Programme Unit) Jobs in Nairobi, Kenya – Save the Children


Role Purpose

  • The purpose of this post is to support the Award Management team in planning, securing and managing both development and humanitarian awards.

  • Working closely with the Awards Manager, the Awards and Strategic Portfolio Coordinator will contribute to the new business development priorities in strategic portfolio management.

    Key Areas of Accountability

    Strategic Portfolio management

  • Lead in the analysis of donor priorities for stronger positioning by providing up-to-date donor summaries and account/donor intelligence processes.

  • Coordinate closely with ESARO business and partnerships development team and RPU programme managers to review existing funding gaps in line with the Country Strategic Plan (CSP), identify potential donors, align CSP objectives with donors funding priorities and prepare technical inputs needed for donor engagement.

  • With support of ESARO business and partnerships team organise meetings with potential donors and help input notes and follow-ups from meetings with donors.

  • In consultation with the Awards manager, head of RPU and thematic leads contribute input into strategic prioritisation, lead the development of a long-term member and donor engagement strategy to support fundraising efforts to assist in maintaining/growing the RPU portfolio over the next 1-3 years.

  • experiences and proposal development processes.

    Compliance (systems, processes, donor)

  • Contribute to the delivery of high-quality programmes by Understanding the Award Management System, maintaining and driving data quality.

  • Coordinate closely with the programme assistants and Awards intern to ensure Award Management System records are accurate and reflect the current award status at all times.

  • Support the Awards Manager to disseminate and monitor the awards compliance requirements relating to the awards management (during kick off, implementation, budgeting and reporting and close out) to ensure all relevant staff have a clear understanding of the donor and Save the Children processes throughout the awards lifecycle and also to ensure deadlines are met.

  • Support grant Audits processes by accessing and providing required information.

  • Coordinate with the awards intern to ensure the awards close out process with partners, members and other stakeholders are closed out on time.

    Donor Reporting

  • Input into high quality ‘donor ready’ reports as designated by the Awards Manager by ensuring budget lines aligned with donor reporting requirements are uploaded on the AMS .
  • Coordinate and follow SCI processes and relevant donor reporting requirements on AMS reporting to monitor awards and plan for key processes by circulating the monthly reporting tracker to the teams on a monthly basis.

  • Support the Awards Manager in responding to member/donor queries on financial reports submitted.

  • Work with technical specialists to build the capacity of staff on quality report writing.

  • Coordinates with technical, operational, awards and finance colleagues to share program achievements, results, and lessons learned with donors and partners to raise SCI profile and pre-position for future funding.

    Partnership Management

  • In collaboration with Programme managers, ensure that the partnership policies and procedures are understood and used in forming and selecting program/ project implementing partners.

  • Working closely with the Programme managers, identify and assess the strengths and weaknesses of potential partners at the design phase in selecting competitive consortia.

  • Ensure that partner assessments, legal vetting on AMS and preparation of partner agreements are undertaken as per partnership processes to ensure donor compliance requirements are factored into this.

    Behaviours

    (Values in Practice)

    Accountability

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

    Ambition

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
    Widely shares their personal vision for Save the Children, engages and motivates others
    Future orientated, thinks strategically and on a global scale.

    Collaboration

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
    Values diversity, sees it as a source of competitive strength

  • Approachable, good listener, easy to talk to.

    Creativity

  • Develops and encourages new and innovative solutions

  • Willing to take disciplined risks.

    Integrity

  • Honest, encourages openness and transparency; demonstrates highest levels of integrity

    Qualifications and Experience

    Essentials

  • Professional qualification in Business, International Development, Finance/Accounting or similar University degree in International development, Grants Management, Business administration, or experience working in a related role.

  • Proven experience in securing grants-driven funding through solicitations, proposal submission etc.

  • Understanding programming and willingness to participate in program events.

  • Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, EU DEVCO, DFID, DANIDA, SIDA etc.)

  • Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches

  • Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting.

  • Strong analytical skills, computer literacy and excellent documentation skills are a must.

  • Ability to work well with a team and establish relationships with other teams/offices

  • Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.

  • Experience of engaging with donors at strategy levels.

  • Experience of and well-developed skills in working in a team and proven strong coaching and capacity building skills.

  • Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure.

    Desirable

  • Understanding of SCI Award Management Processes

  • Additional job responsibilities: The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

  • Equal Opportunities: The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

  • Health and Safety: The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

    How to Apply

    For more information and job application details, see; Awards and Strategic Portfolio Coordinator (Regional Programme Unit) Jobs in Nairobi, Kenya – Save the Children

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