Awamo Team Assistant Jobs in Uganda

Awamo Team Assistant Jobs in Uganda



The job entails providing administrative support to the team, assisting in daily office needs and overseeing the company’s general administrative activities.


Responsibilities


  • First point of contact to the company; deal with correspondence, phone calls, questions and requests from various stakeholders
  • Implement and ensure compliance to administrative procedures and systems by the team
  • Liaising with staff, suppliers and customers on administration related matters
  • Resolve administrative problems and identify solutions in a timely manner
  • Organize meetings, appointments, control access to management
  • Book and arrange travel, transport and accommodation for the team
  • Organize events and conferences pertaining to the company in coordination with external and internal stakeholders
  • Plan meetings and take detailed minutes
  • Provide general support to all visitors to the company and ensure their requests and queries are catered to by the responsible staff in a timely manner
  • Typing, compiling and preparing reports, presentations and correspondence as required by management
  • Ensure seamless operation of company equipment through preventive maintenance; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques in coordination with the different team supervisors.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Supervise the company housekeeper and ensure that all housekeeping issues are attended to in a timely, efficient and seamless
    manner i.e. office and compound cleanliness and maintenance and office supplies are always adequately provided


    Requirements


  • Bachelors’ Degree in a communication, technology or business-related course – equivalent work experience will be considered as well
  • Proficiency in Microsoft Office packages
  • Fluency in English
  • 2 - 3 years working experience handling administrative duties in a fast-paced environment
  • Proven track record of fast execution of tasks and on-time delivery of high quality results
  • Excellent communication skills and rapport with staff and other stakeholders
  • Eager to constantly learn, improve and take on additional responsibility
  • Discretion and trustworthiness
  • Flexibility and adaptability
  • Organizational skills and the ability to multi-task and prioritize work
  • Proactive and able to take the initiative
    Tact and diplomacy
  • Excellent time management skills


    How to Apply


    Interested and qualified candidates should apply online by 30th July 2019


    For more information and job application details, see; Awamo Team Assistant Jobs in Uganda


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