Avenue Healthcare Inpatient (IP) Pharmacy In Charge Jobs in Kenya

Avenue Healthcare Inpatient (IP) Pharmacy In Charge Jobs in Kenya



Key Responsibilities

  • Ensure that the facility has the necessary equipment and ensure that they are in good working condition.

  • Ensure timely, accurate and 100% billing of drugs. If the hospital management system is down, liaise with the receptionist /invoicing clerk to inform the client that drugs will be recorded on a manual card and issued then card collected later after the bill has been finalized once the system is back.

  • All processed prescription orders should be well labeled, counter checked then client informed to collect their cards before the medication is dispensed.

  • Ensure that all insurances exclusion lists are adhered to.

  • Ensure that the Pharm-Tech informs the doctor on equivalent of the out of stock medication and the prescription is amended.

  • Ensure that the Pharmacy is well stocked as per the set re-order levels. Do daily counts, spot counts, monthly stock takes and give a timely, accurate report with valid explanation on variances and expiries to the Pharmacy Manager for approval of adjustment by the Stock Controller.

  • Prevention of medication errors by counter checking and verifying the prescription on doses, allergies, patient identification, right drug, legibility and give clear usage instructions.

  • All stock movements including goods received, goods returned, purchases from petty cash, prescriptions issued to patients on cash, inter-branch transfers or in house clinics, expired drugs, lost or stolen items must be captured in the HIS real time.

  • DDA to be dispensed as per the laid down policy, checked weekly and any discrepancies reported to the Pharmacy Manager for approval of adjustment by the Stock Controller.

  • Generate and send LPOs to the respective suppliers.

  • Ensure accurate receiving, counter checking and signing of the invoiced orders and delivery notes as per send L.P.O. Drugs with an expiry less than six months should be received with a Letter of Undertaking and returned to the supplier if not consumed within the 6 months.

  • Ensure timely and accurate entry of invoices into the hospital management system and that they are well stored to be checked and dispatched to Finance/Accounts by end of the month.

  • Ensure a well arranged pharmacy that is neat, presentable dispensing counter and workstation

  • Ensure that the fridge
    temperatures are charted twice daily and any error reported to relevant department.

  • Ensure timely escalation of any urgent out of stock items to the Pharmacy Manager for manual purchase approval.

  • Ensure that any issue pertaining quality is escalated to the Pharmacy Manager.

  • Drugs/surgical items expiry management;

  • Ensure shelf allocation for weekly checking of expiries and communicate to the Pharmacy Manager.

  • Enhance FIFO/FEFO by the use of green stickers on short expiry drugs and share the short expiry list with the doctors to assist in prescribing.

  • Expired drugs should be documented, quarantined and disposed as per the PPB regulations.

  • Allocate emergency trolley to ensure its well-stocked at all times and expiry managed

  • Ensure that Avenue corporate governance policies and procedures are adhered to.

  • Prevent, detect and report any fraud or criminal activity.

  • Fully implement audit recommendations and attain satisfactory ratings in subsequent audits.

  • Ensure all sentinel incidents/events are recorded and reported to the Pharmacy Manager within 24 hours using the provided tools.

  • Maintain and enforce infection control standards when doing extemporaneous preparations.

    Client Satisfaction;

  • Ensure client satisfaction through high quality of service, effective communication, prompt feedback and escalation of any unresolved issues to the relevant person for follow up.

  • Ensure that the standardized tool for patient satisfaction feedback is filed for measurement, follow-up and improvement.

  • Maintain patient privacy and confidentiality at all times.

  • Ensure adequate knowledge of all Avenue policies, procedures and systems as outlined in the HRMIS

  • Any other duty as assigned by your immediate supervisor in line with the job description

    Person Specification

  • A Diploma in Pharmacy

  • A minimum of 3 years experience

  • A valid pharmaceutical technologist license

  • Organizational awareness and detail-oriented

    How to Apply

    For more information and job application details, see; Avenue Healthcare Inpatient (IP) Pharmacy In Charge Jobs in Kenya

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