Assistant Administration Officer Job in Nairobi, Kenya

Assistant Administration Officer Job in Nairobi, Kenya

Our client, whose core function is geared towards advancing its activities around the pillars of a field-oriented approach, human security, enhanced effectiveness, efficiency, and speed.They are seeking to recruit an Assistant Administration Officer.


  • Nairobi

    Duties and Responsibilities

  • Conduct day-to-day accounting work for proper budgetary management of the Project;
  • Conduct day-to-day management of expenditure through accurate ledger keeping and proper management of petty cash;
  • Provide proper accounting instructions and advices to other project team members;
  • Be in charge of preparing monthly payroll of project employees;
  • Be in charge of calculating PAYE, NHIF and NSSF of the employees monthly;
  • Be in charge of procurement of equipment which are necessary for the Project, following organization’s rules and regulations on procurement;
  • Supervise the administrative assistant on management and purchase of consumable supplies in the project office for smooth running of office works through stocktaking, recording and procuring necessary supplies;
  • Supervise the administrative assistant to maintain project office equipment to be functional and be in good condition for use, and order maintenance services in proper timing;
  • Manage the project vehicles’ work schedule and drivers’ assignment for activities for the Project;
  • Coordinate between organizations experts, counterparts and relevant organizations in order to conduct workshop/seminar/meeting
  • Manage logistics and minutes-taking related
    to meetings, trainings and other project functions, based on instructions given by the experts. A part of this responsibility can be delegated to the administrative assistant;
  • Organise accounting documents and official letters which are related to the Project activities with proper filing systems;
  • Record the Employee’s day-to-day work in a working record sheet, and report to the expert on daily basis; and
  • Conducting other additional project-related works, which are instructed by the experts.

    Qualification and Experience

  • Bachelor/Diploma in Business Management
  • 3 years’ experience in similar role
  • Strong communication and presentation skills
  • Good organization and prioritization skills
  • A high standard of written/spoken English

    How to Apply

  • For more information and job application details, see; Assistant Administration Officer Job in Nairobi, Kenya
  • To apply on or before 10th October 2018
  • Flexi Personnel does not charge candidates for job placement

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