Asaak Financial Services Ltd HR Assistant Jobs in Uganda

Asaak Financial Services Ltd HR Assistant Jobs in Uganda; The job holder will be responsible for managing and handling the day-to-day HR activities. He/she will be a liaison between the organization and the employees

Duties and Responsibilities:

HR Strategy, policy, and implementation

Review and draft HR operational policies, processes, procedures, and documents.

Monitor the implementation and ensure compliance with HR policies, procedures, and processes in line with the HR Manual and Asaak guidelines.

Recruitment and onboarding

Coordinate the recruitment process by submitting job postings, shortlisting candidates and scheduling job interviews

Compile and maintain an applicant database (CVs).

Compile and shortlist job applications as per the required criteria.

Prepare and submit bi-weekly updates of the recruitment status to the HR & Admin and recruiting managers.

Organize interviews and follow through on hiring procedures in line with the recruitment procedures.

Conduct background and reference checks of shortlisted candidates in line with the recruitment procedures.

Conduct and coordinate orientation/onboarding of new employees into the organization.

Organize and prepare new-hire packages, equipment, and placements in line with the position requirements.

Performance Management

Coordinate and ensure timely performance evaluations for all staff in line with the performance management procedures.

Provide technical support during the performance review process when need arises.

Follow-up and initiate reminders to line managers to conduct performance evaluations.

Recruitment and onboarding

Participate in and conduct training needs assessments in line with the HR department guidelines

Review, identify and compile training needs in line with HR department guidelines

Update the training calendar in line with the training plan and HR department guidelines

Participate in planning and organizing training sessions in line with the training calendar and related activities

Monitor the implementation of training initiatives in line with the departmental guidelines.

Compensation, benefits and Employee Welfare

Coordinate staff and dependent enrolment in the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.

Handle employee requests regarding human resources issues, rules, and regulations.

Handle employee complaints and grievances in line with company policies and procedures.

Act as the liaison between the HR department and employees.

Serve as point of contact with service providers and management

Liaise with the medical service provider to resolve any issues with the services.

Monitor utilization, compile and submit quarterly reports to HR and Admin manager of the insurance scheme performance.

HR Administration and Records Management

Maintain and update employee records, HR files, and databases in line with HR departmental guidelines.

Coordinate leave management and keep track of the leave utilization schedules

Provide clerical and administrative

support in the day-to-day operations of the HR function in line with departmental guidelines.

Ensure smooth, accurate communication and prompt resolution of requests and questions.

Monitor staff contract’s expiry dates and renewals and update the register accordingly.

Ensure the presentation, dissemination, classification and archiving of administrative and Human Resources documents.

Payroll and Benefits Administration

Prepare monthly payroll information and submit to the HR & Admin Manager by the 21st of every month's payroll

HR Audit

Provide the relevant documents during Audit exercises in line with the company guidelines.

Review and conduct file audits to ensure that all required employee documentation is collected and maintained.

Disciplinary and Grievance Handling

Receive, and document day-to-day staff grievances and escalate to HR and Admin Manager for management.

Maintain records related to grievances, and disciplinary actions.

Exit Management

Coordinate the finalization of the exit process by supporting staff to complete the necessary paperwork such as; Exit Interviews, end of contract discharge forms.

Communicate, follow-up, and ensure that staff are removed from the Health Insurance scheme and related schemes accordingly.

HR Reporting

Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc).

Perform other duties as assigned by the supervisor

Qualifications and Specifications

Bachelor's Degree in Human Resource Management, …….

At least 1 year of proven work experience as an HR Assistant or a similar role in the HR department

Knowledge of basic employment laws and regulations

Familiarity with HR software/systems and procedures.

Excellent knowledge of computer usage and Google applications

Required skills.

Excellent communication skills

Ability to multitask and prioritize tasks

Ability to maintain sensitive and confidential information

Ability to work well in a team

Flexibility and adaptability

Strong problem-solving skills



How to Apply

Qualified applicants should send via e-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references by Friday 13th June 2025 by 5:00 pm addressed to

The HR & Administration Manager
Asaak Financial Services Limited
P.O.Box 27935
Kiwatule, Uganda

Email: careers@asaak.co

For more information and job application details, see;

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