APHRC Program Administrative Assistant Jobs in Kenya

APHRC Program Administrative Assistant Jobs in Kenya

  • The African Population and Health Research Center (APHRC) is a leading Africa-based, African-led, international research institution headquartered in Nairobi, Kenya.

  • APHRC conducts policy-relevant research on population, health, education, urbanization and related development issues in sub-Saharan Africa.

  • The APHRC seeks to recruit a Program Administrative Assistant to provide administrative support to the Health and Wellbeing Program within the Research Division.


  • Manage the Program Leader’s office and respond to queries in his/her absence;

  • Schedule appointments for the Program Leader and other members of the team as necessary;

  • Manage meetings of the program, including preparing documentation and taking minutes as necessary;

  • Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;

  • Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;

  • Provide support in preparation and formatting of contracts and reports;

  • Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;

  • Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;

  • Maintain grant reporting requirements and schedules in the
    Project Management System (PMS) and follow-up on project reports to ensure submission by due dates; and

  • Help in monitoring project implementation including review of burn rates on the online management accounting system.

    Qualifications and Experience

  • Diploma in Business Administration or related field.

  • At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program.

  • Proficiency in MS Office suite.

  • Good oral and written communication skills in English. Knowledge of French will be a plus.

  • Good planning, financial and organizational skills.

  • Ability to assess priorities and manage competing demands with minimum supervision.

  • Excellent interpersonal skills.

  • Experience working in a multidisciplinary and multicultural environment.

    How to Apply

  • For more information and job application details, see; APHRC Program Administrative Assistant Jobs in Kenya

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