Anti-Counterfeit Authority Principal Office Administrator Jobs in Kenya

Anti-Counterfeit Authority Principal Office Administrator Jobs in Kenya

Job Specification

The Principal Office Administrator is responsible to the Executive Director and will be :-

  • Supervising staff under the Executive Director’s office;
  • Co-ordinating the general administration of the Executive Director’s office;
  • Maintaining the standing imprest of the Executive Director’s office;
  • Managing the Executive Director’s diary;
  • Coordinating appointments and travel itineraries for the Executive Director;
  • Attending to visitors/clients;
  • Handling telephone calls;
  • Coordinating schedules of meetings;
  • Ensuring security of office records, equipment and documents including classified materials;
  • Maintaining an up to date filing system in the office;
  • Establishing and monitoring procedures for record keeping of correspondence and file movements;
  • Preparing responses to simple routine correspondence;
  • Managing office protocol and etiquette;
  • Supervising office cleanliness;
  • Managing petty cash;
  • Ensuring security, integrity and confidentiality of data; and
  • Undertaking any other office administrative services duties that may be assigned.

    Person Specifications

    For appointment to the grade of Principal Office Administrator, a person must have:-

  • Served in the grade of Chief Assistant Office Administrator, for a minimum period of three (3) years;
  • Bachelors’ degree in secretarial studies or bachelor of business and office management from a recognized institution.
  • Bachelors’ degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution.
  • Certificate in secretarial management course lasting not less than three (3) weeks from Kenya school of government or any other recognized institution;
  • Certificate in senior management course lasting not less than four (4) weeks from a recognized institution;
  • Certificate in computer applications from a recognized institution;
  • Demonstrated professional competence in management of office and administrative services.

    How to Apply:

    The candidate must attach copies of the following documents:

  • National Identity
  • Academic: Professional Certificates and testimonials
  • Higher Education Loans Board (HELB),
  • Kenya Revenue Authority (KRA)
  • Criminal Investigation Department (CID),
  • Ethics and Anti-Corruption Commission (EACC); and
  • Credit Reference Bureau (CRB)
  • Any other relevant supporting documents.
  • All applicants Must download the Bio Data Form, fill, print and submit to the undersigned.
  • Applicants Must also fill the Online Form and submit it online accordingly.
  • The bio data form and copies of certificates MUST be sent through the post office or hand delivered to our offices.
  • All application envelopes Must be referenced as per the position applied for.
  • Failure to follow the instructions above will lead to automatic disqualification.
  • The Anti-Counterfeit Authority is an equal opportunity employer.
  • Persons living with disabilities, from marginalized communities and female candidates who meet the job specifications are encouraged to apply.
  • Only shortlisted candidates will be contacted.
  • Any attempt to directly or indirectly canvas shall lead to automatic disqualification. All applications should be received by the undersigned not later than 30th April 2019 at 5:00pm.
  • Executive Director
  • Anti-Counterfeit Authority
  • 3rd floor, National Water Plaza
  • Dunga Road, Industrial Area
  • PO BOX 47771-00100
  • Nairobi
  • For more information and job application details, see; Anti-Counterfeit Authority Principal Office Administrator Jobs in Kenya

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