Ankole Grill Stores Clerk Jobs in Kenya

Ankole Grill Stores Clerk Jobs in Kenya

Main Purpose & Scope the Job

  • The Stores Clerk will be responsible for the receiving, storing and issuing all goods purchased, facilitating the buying of required items that are not in stock and maintaining records of all stores operations in accordance Ankole Grill policies, procedures, and standards established to ensure maximum customer satisfaction.


    Overview of Key Processes

  • In order to maintain and guarantee the safe and sustainable provision of signature food to customers, Ankole Grill implements a systemic approach to best in class stores management, whereby appropriate controls, tools and procedures are applied to a variety of conditions both ambient and cold chain to help manage any consequential risks.

    Key Processes include:


  • Involves transfers into the inventory system, storing and conducting spot checks.


  • Involves receiving deliveries by checking; Quantity, Specifications and Price.


  • Issues the goods to departments against authorized requisitions.


  • Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.

  • Maintain complete knowledge of correct maintenance and use of Finance equipment and ensure they are used only as intended.

  • Receives deliveries by checking, Quantity, Specifications and Price.

  • Ensures the arrangement of all goods received are put into the storage area according to the FIFO principle.

  • Receive and post-delivery notes and invoices on the Inventory system.

  • Issues the goods against authorized requisition.

  • Appraises the performances of all the regular suppliers and submits appraisal reports to the management accountant every three months.

  • Verify and track received inventory and complete inventory reports and logs per Ankole Grill guidelines.

  • Resolve discrepancies noted in received goods immediately.

  • Communicate with proper management regarding any loss or damage to goods.

  • Ensure all deliveries are received at the designated receiving area only.

  • Ensure all invoices are stamped and dated with the appropriate receiving stamp upon deliveries per Ankole Grill guidelines.

  • Conduct spot checks and advises the procurement department on minimum, re-order and maximum levels.

  • Responsible for stores cleanliness, tidiness and ensure the stores are well illuminated.

  • Ensure that HACCP points are taken into consideration while receiving items and must follow the Hygiene standards.

  • Maintaining accurate records for all the items received at the facility including LPOs, delivery notes and invoices for traceability including authentication.

  • Participating in conducting and preparation of weekly / monthly stock taking, stock
    reports and reconciliation; including variance stock reports and advise management.

  • In addition to the above, the Stores Clerk may be given such other duties, as the Management may deem necessary.

    Key Performance Indicators (KPIs)

  • Out of Stock Situations as a % of Sales.

  • Purchase order cycle time.

  • Inventory Accuracy.

  • Receiving efficiency.

    Key Responsibilities Ares (KRAs)

  • Inventory Management.

  • 100% Quality Receiving Standards.

  • Effective Food Safety Leadership.

  • 100% Verification & Documentation Accuracy.

  • Adherence to Occupational Safety and Health Procedures.

    Special Job Conditions

  • Physical ability to frequently lift and carry materials weighing less than or equal to 15 kilograms without assistance.


  • Certificate / Diploma

    Academic Qualifications

  • Certificate / Diploma in Purchasing and Supplies Management would be desirable

    Professional Qualifications

  • CIPS / KSM

    More Details on Experience

  • 3 years experience in a similar role preferably in the Hospitality industry in a 4 Star or 5 Star establishment.

    More Details on Skills

    Core Competencies

  • Good computer skills: Ms. Office, Inventory Management System, QuickBooks & Micros POS.

  • Excellent mathematical and analytical skills.

  • Creativity and innovative with good time management skills.

  • Excellent English verbal and written skills and possess great interpersonal skills.

  • Strong oral and written communication and organizational skills.

  • Must have remarkably high ethical and integrity standards.

  • Having good eye-hand-foot coordination with strong attention to detail.

  • Always demonstrates strong safety awareness.

  • Ability to multi-task and prioritize among different tasks for effective output.

  • Enthusiastic team player, able to motivate the team when challenging situations arise.

  • Exhibits maturity and sound judgment.

  • Customer service; by ensuring customer satisfaction through the provision of professional, efficient and effective assistance.

  • Move, lift, carry, push, pull, and place objects weighing less than or equal to 15 kilograms without assistance.

  • Reach overhead and below the knees, including bending, twisting, pulling and stooping.

    How to Apply

  • For more information and job application details, see; Ankole Grill Stores Clerk Jobs in Kenya

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