Amref Health Africa Administration Officer Jobs in Uganda

Amref Health Africa Administration Officer Jobs in Uganda


Job Summary

  • The job holder will directly support management with day-to-day administrative processes of the
    organization.

  • He/she will also from time to time handle documents with classified information and deal
    with service providers.

    Duties and Responsibilities

    • Support the program manager with Office set up including identifying office space for the project,
    identifying possible suppliers to provide various services during activity implementation.

    • Provide support to the project staff by ensuring that quality items are procured timely and cost
    effectively. Ensuring transparency and accountability in all areas of logistics.

    • Provide Human Resource support to the project team including policy interpretation, leave and
    welfare management.

    • Liaise with Project management staff to prepare and analyze periodic procurement plans and advise
    management accordingly.

    • Maintain records pertaining vehicle usage, inventory/assets ensuring availability of various up-to-date databases.

    • Monitor the usage of office equipment and arrange for servicing/maintenance accordingly.

    • Responsible for the day to day planning of vehicle use ensuring that vehicles are used cost effectively
    and that log books are well maintained.

    • Issue out fuel, monitor the filling of vehicles and ensure accurate records

    • Manage office imprest and ensure payments are made in accordance with Amref procedures and regulations.

    • Responsible for maintaining administration files. Ensures that all administration documents are stored
    in a safe and secure location, protected from damage

    • Handle the reception and attend to office visitors including screening and referring them to
    appropriate officers

    • Organize for staff meetings including collecting agenda items from the team, reminding staff about
    meetings, keeping and circulating minutes.

    • Manage utility bills
    and ascertain cleanliness and orderliness at the project office daily

    • Ensure that office bills are paid on time and service is maintained

    • Support manager in running consumables control system and maintain minimum stock levels as laid
    down in the stores control system

    • Maintain records pertaining to stores issues and maintain an up-to-date database

    • Carry out quarterly stock checks in accordance with Amref stores management policy

    • Maintain a fixed asset register in accordance with Amref stores management policy.

    • Perform any other duties as assigned by the supervisor.

    Basic Qualifications, Training and Experience

    • Bachelors Degree in Business Studies/Business Administration or related Secretarial training.

    • At least 3 years’ experience in a related job

    • Good record management and working knowledge and experience using MS office is a must

    • Experience handling stores management, procurement and logistics. Highly analytical

    • Good interpersonal and people management skills

    • Ethical, transparent and very trustworthy with a high sense of responsibility and initiative

    • Must be able to make sound decision in compliance to organization policies and procedures

    How to Apply

  • For more information and job application details, see; Amref Health Africa Administration Officer Jobs in Uganda


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