AMREF Grant and Compliance Officer Jobs in Ethiopia
AMREF Grant and Compliance Officer Jobs in Ethiopia
Job Summary: Amref Health Africa in Ethiopia is seeking a Grants and Compliance Officer to provide grants and compliance support for its USAID funded Integrated Youth Activity (IYA) in Ethiopia. As part of the IYA team, the main responsibility of this position is to oversee grants and compliance management, cost share tracking, and monitoring sub-grantees and contractors grant performance.
The Grants and Compliance Officer works collaboratively with team members to ensure compliance with various donors including
donor’s rules and regulation and Amref Ethiopia internal policies and procedures. This includes reviewing expenditures, purchase request, financial reports, ensuring timely disbursements and review of partner performance vs. allocated budget and work plan targets.
Working under the direction of the Grant and Compliance Manager, the Grants and Compliance Officer will collaborate very closely with the Program Director, Finance Manager and other key staff under the project, and other relevant senior program team members who may seek support or input on grants and compliance issues.
The post holder should be forward looking, self-driven, operating under minimum supervision, and critical thinker in the team. Furthermore, considering the various changes around adaptive management and any expected systemic changes, the post holder should be agile to cope up with those changes.
The Grant and Compliance Manager should be committed to train/coach relevant staff members and consortium partners on grants management and compliance matters. The position is based in the Addis Ababa country office with travel to project areas as necessary.
Duties and Responsibilities:
Administer the full grant cycle of sub-award management activities, from solicitation through
selection, pre-award assessment, negotiation, monitoring/compliance visits, and closeout efficiently and in a timely fashion in line with Amref guidelines and USAID requirements
In coordination with the Grant and Compliance Manager, review sub-award agreements and modifications based on agreed procedures. Ensure sub-award agreements include all relevant prime award clauses and flow down all relevant prime donor regulations. Review and confirm any proposed special award conditions with Amref prior to agreement finalization.
Support the Grants & Compliance Manager in technical support to sub-awardees in management of
sub grants by facilitating training and mentoring programs to strengthen their capacity to receive
and manage USAID fundings.
Support the Grants & Compliance Manager in drawing annual action plans with the partners and
driving the process of smooth implementation for quality programming
Undertaking quarterly reviews on the partner’s capacity assessment action plans and continuous follow up to ensure that the capacity gaps are addressed within the stated timelines.
Provide guidance to partners on development of annual work plans, budgets, MEL plans vis a vis
grants and compliance
Manage subgrants agreements by ensuring compliance with the terms, rules, regulations, legal and donor requirements governing the award
Lead the team in monthly monitoring of sub-awardee budgets, expenditure tracking, timely
reporting and implementation of risk mitigating measures
Ensure timely, accurate monthly reporting from partners to allow consolidation and submission of the program and finance report within the set timelines
Review and verification of expenditure, bank reconciliations and other related documentation on a monthly basis
Work closely with Grants and Compliance Manager to ensure accurate and timely disbursement and liquidation of sub-award expenses. Ensure a comprehensive review of partner budgets
Maintain an updated
grants matrix for each sub-awardee that informs regular decision making as well as used as a reference tool when reviewing partner cash requests
Work collaboratively with the Finance team and technical staff in monitoring sub-recipient
performance and budget to ensure compliance with the terms and conditions of subaward/contract
Compile, track and monitor cost share and related documentation for IYA
Monitors and reviews timesheets and payroll documentation
Create simple tools to support excellence in grants management
Keep hard and soft grant files up to date; create and manage opportunities on IYA knowledge
Respond to information requests from field staff and other partner organizations
Monitor compliance with donor’s ineligibility and compliance checking procedures for sub recipients and contractors.
Regularly monitor sub-awardees and contractors for compliance issues/concerns within the project are being appropriately evaluated, addressed and resolved.
Stay up to date on new or changed donor regulations and other compliance requirements,
especially focused on how they will affect sub-awards and update sub-award documents and tools
as needed for new or changed donor requirements
Ensure that all Amref and sub-awardee and contractors activities are in line with contractual obligations and agreements with respective donor’srequirement
Follow up on all sub-award compliance issues and audits and document resolutions.
Identifies potential areas of projects compliance vulnerability and risk; suggest corrective action plans for resolution of problematic issues
Support roll-out, training, and implementation of revised processes, policies, templates and other guidance documents in relation to compliance and provide orientation to Ethiopian CSO partners
Implement and support the implementation by other units of documentation and record retention
processes to ensure compliance of operations as required
Ensure compliance with agency requirements regarding vendors, purchasing regulations, equipment inventory and closing documents
Conduct regular, planned, and announced compliance reviews for sub-awards
Develop action plans on all findings and working with partners to initiate the recommendations and close up
Assist the grant and compliance manager to ensure alignment of compliance policies with the
corporate office, as much as possible
Qualifications & Experience
University degree in business administration, accounting, finance or related field
ACCA/MBA or any other relevant certification.
Proven experience working of at least six years’ experience working in development programming with knowledge of project cycle management.
Experience supporting large donor funded project is an advantage, particularly USAID.
Working knowledge of business management.
Excellent organizational and communication skills.
Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award.
Excellent interpersonal skills, ability to work in a multi-cultural environment, flexible and able to handle the pressure.
High ethical standards.
Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).
How to Apply
For more information and job application details, see; AMREF Grant and Compliance Officer Jobs in Ethiopia
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