Amnesty International Kenya Administrative Assistant Jobs in Nairobi
Amnesty International Kenya Administrative Assistant Jobs in Nairobi
JOB TITLE: Administrative Assistant (As soon as possible)
DEPARTMENT:
Nairobi
REPORTS TO:
Executive Assistant
SALARY:
Ksh 35,000
DURATION:
3 Months
POSTS THAT THIS JOB MANAGES:
None
OTHER KEY RELATIONSHIPS:
Executive Assistant, Finance and Administrative Manager and Officer, All Staff Members
JOB PURPOSE:
providing administrative support to ensure efficient operation of the office. Supports employees through a variety of tasks related to organization and communication.
Responsible for confidential and time sensitive material.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others.
Key Responsibilities:
The Administrative Assistant -Intern will:
Manage internal systems and processes (e.g. answering telephone calls, reception duties, travel booking and maintaining filing system).
Oversee routine office operation.
Coordinate the logistical arrangements for routine internal meetings, external meetings and visits from other parts of the movement, and other project activities in order to provide efficient and effective support.
Provide a (first) point of contact for a wide range of audiences (internal and external) and those wishing to connect with members of staff.
This will ensure that queries are responded to quickly and succinctly and that internal and external contacts receive a professional comprehensive service and good relationships are maintained.
In collaboration with the EA and HR Cordinator provide administrative support for the recruitment and management of project volunteers and interns in line with AIK policies.
Provide induction for volunteers and interns on AIK policies and how to use relevant systems and processes with a view to increasing support capacity within the projects and improving operational speed
and efficiency.
Where appropriate, manage volunteers and interns to ensure their work is carried out in accordance with policies and procedures and meets requirements of the projects and that there is a mutually positive volunteering experience.
Assist the Finance and Admin team in procurement processes of goods and services in order to ensure that the staff have what they require to carry out their work and the office operates smoothly.
Work interactively and proactively with other members of the team and from time to time provide cover for colleagues on instruction from the Executive Assistant to ensure the achievement of the project objectives.
Requirements:
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
At least 1 year of experience in the field or in a related area
Diploma or degree preferred
Administrative Assistant top skills & proficiencies
How to Apply
Applicants should send an email with subject heading “Application and the Position of Interest” and PDF attachment that includes cover letter and a CV to amnesty.kenya@amnesty.or.ke cc beryl.anyango@amnesty.or.ke by Tuesday 4 September, 2018 11:59 PM.
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