American International Health Alliance NGO HR & Admin Assistant Jobs in Kenya

Under the direction of the Administrative & Finance Officer (AFO), the Human

Resources & Administrative Assistant (HR/AA) will be responsible for supporting the various human resources and administrative tasks within the DREAMS (Determined, Resilient, Empowered, AIDS‐ free, Mentored, and Safe) project offices.

The HR/AA will oversee HR policy compliance and implementation while supporting the various administrative tasks of the offices.


Essential Roles and Responsibilities:

  
Human Resources Responsibilities:
  

Support AIHA staffto understand AIHA’s human resource (HR) employment manuals, policies and procedures to ensure adherence.

Provide HR support to AIHA/Kenya staff when issues arise while adhering to AIHA’s employee
manual.

Maintain HR records for all AIHA/Kenya staff in both hard and soft copy and ensure staff update required files as applicable.  

Maintain records of all engaged consultants and ensure files are complete and meet AIHA’s
procurement policies.  

Liaise with supervisors to monitor staff performance and put plans in place when issues arise to support staff to succeed in their positions.  

Keep in frequent communication with fringe benefit providers to ensure that staff are aware of updates and/or requirements that affect their benefits.  

Work closely with the AFO in the monthly payroll process and ensure that all labor law
requirements are deducted and processed accordingly.   

In partnership with the Country Director and respective supervisors, facilitate staff work schedules and ensure staff coverage when staff is on leave.  

Serve as the point of contact for handling conflict and ensuring the right decisions are made without biasness; lead employees well through the conflict discussions with the parties concerned and leaving both parties satisfied.

Leas the recruitment process for new staff and oversee new staff orientation; follow up
contractual details and procedures as required.

Administrative Responsibilities:
  

Support the Programs team to ensure all required programmatic and administrative supplies are procured in a timely manner and in compliance with AIHA’s procurement policy.  

Arrange travel logistics for the AIHA/Kenya staff and applicable partners/stakeholders as
needed.  

Coordinate the distribution of program supplies to project sites as required.  

Ensure all administrative and financial documents are filed per AIHA requirements.  

Ensure that offices are well maintained and kept in sanitary condition.

Keep AIHA/Kenya staff updated on upcoming events or activities; update the AIHA global

program calendar on upcoming program activities.  

Any other duties as applicable and required


Required Qualifications:

  

Bachelor’s degree required in Human Resource Management or the equivalent and a
minimum of three (3) years’ work experience in human resources and administrative support, with a preference for NGOs with United States Government (USG) funded
programs; or, a Diploma in Human Resource Management or the equivalent and a minimum
of five (5) years’ work experience in human resources with a preference for USG funded
programs.  

Well versed in Kenya labor law and requirements.  

Proficiency with computers and current computer software (Microsoft Word, Excel, Access, PowerPoint, Outlook, Internet).  

Ability to handle multiple tasks and to set priorities.  Possess strong organizational and
customer service skills. Detailed oriented.

Excellent written and verbal communication both in English and Swahili.

Commitment to understanding and responding to the most urgent needs and rights of vulnerable youth and HIV/AIDS positive children and their families

Ability to work effectively with diverse coworkers and project participants

Must be very dependable and detail oriented

Effective and diplomatic communicator at all levels

Personal and professional maturity and judgment

Willingness to work additional hours in order to meet tight deadlines.

Must be willing to travel in‐country  

Ability to handle multiple tasks simultaneously in a fast‐paced environment, set
priorities, work independently and in a team environment
 

How to Apply:

Submit a CV and Cover Letter to HRKenya@aiha.com
   

Applications are due by Saturday, June 30, 2018

Must include job position in the e‐mail subject

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED  

American International Health Alliance
HIV/AIDS Twinning Center
1225 Eye Street, NW, Suite 205
Washington, DC 20005

For more information and job application details, see; American International Health Alliance NGO HR & Admin Assistant Jobs in Kenya

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