American International Health Alliance Careers in Kenya

American International Health Alliance Administrative & Finance Officer Careers in Kenya

American International Health Alliance

Job Description
Administrative & Finance Officer

Position Title Administrative & Finance Officer
Department Finance – AIHA/Kenya
Location Bondo, Kenya
Reports to Acting Country Director, HIV/AIDS Twinning Center
Program

Position Summary: Under the direction of the American International Health Alliance (AIHA)
HIV/AIDS Twinning Center Acting Country Director, the Administrative and Finance Officer (AFO) will
work closely with the Bondo‐based Technical Director and other members of AIHA’s team to provide
administrative and financial support to the AIHA/Kenya Staff and partners with the overall aim of
ensuring smooth functioning of operations and project activities.  

Essential Roles and Responsibilities:

Provide logistical support for partnership and staff travel to/from/through Kenya and for AIHA
activities held in Kenya (tasks include arranging hotels, meals, books printing; supplies
purchases, transport; arrivals/departures coordination).

Assist in monitoring and analysis of financial control procedures.

Verify payment documentation for accuracy and completeness before posting to QBs.

Manage petty cash accounts, including ensuring the maintenance of an appropriate level of
petty cash in safe deposit.

Prepare monthly and annual budgets and financial reports. Ensure accurate keeping of all
accounting records for the office and programs – e.g. bank accounts; furniture and equipment
inventory, and supply register.  

Calculate salaries including income tax, pension fund, medical care, and other taxable income
for all employees and contractors.  

Prepare quarterly finance presentations including pipeline reports and make presentations
during CDC quarterly review meetings.

Work closely with the HQ finance team, ensure that all costs in the project adhere to AIHA and
USG regulations, and are allowable, reasonable and allocable.

Support the HQ Finance Manager in addressing all monthly field report review comments from
home office including providing feedback for missing vouchers and outstanding information
following review of payment documentation.

Ensure reimbursement of travel and hotel invoices from the Program department and ensure
completeness and timely reconciliation of the same with their respective

accountabilities before
payment is affected.

Work in close collaboration with the program team to ensure that all the necessary support
documentation and information is obtained for direct payment of partners we work with in the
field.

Liaise with the Program department to ensure timely receipt, reconciliation and payment of
office expenses.

Submit required reports to Kenyan tax authorities regarding VAT, employee/contractor income
taxes, pension fund contributions and other applicable declarations.

Assist staff and partners with the development, editing, finalization, and packaging of program
curricula, materials, and reports.

In charge of the preparation and continuously update the vendor tracker as per guidelines/
requirements by Contracts department.

Serve as an information source on program policies, procedures, and administration guidelines.

Other duties as assigned.

Required Qualifications:

Bachelor’s degree required from a credited university with an Accounting or Finance degree.

A minimum of five (5) years’ experience with an NGO in Accountancy & Financial Management

Good understanding of Accounts/Finance and donor requirements

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Access) and the
Internet

Working knowledge of Quick Books is essential  

Experience with U.S. Government donor compliance and reporting

Ability to work effectively with diverse coworkers and project participants

Self‐starter with strong multi‐tasking and problem solving skills

Ability to handle multiple tasks simultaneously in a fast‐paced environment, set priorities, and
work independently and in a team environment

Must be very dependable and detail‐oriented

Effective and diplomatic communicator at all levels

Personal and professional maturity and judgment Impeccable level of integrity

Willingness to work additional hours to meet tight deadlines as needed

English fluency is essential

Must be willing to travel in‐country

To Apply:

Submit a CV and Cover Letter to HRKenya@aiha.com   

Please include “Admin. & Finance Officer” in your email subject line  
Applications are due by Thursday, August 24, 2017
Only shortlisted candidates will be contacted

American International Health Alliance
HIV/AIDS Twinning Center
1225 Eye Street, NW, Suite 205
Washington, DC 20005
www.aiha.com  
www.twinningagainstaids.org