ALIMA Purchaser Jobs in Nigeria

ALIMA Purchaser Jobs in Nigeria


Main Purpose in the Organisation

  • The purchaser, under the direct supervision of the Supply Supervisor and overall supervision of the Supply Manager, is responsible for procurement activities in Maiduguri project office.

  • He /She has to plan, organize procurement activities in compliance with ALIMA procedures and ensure timely delivery, reception and dispatching of goods as required

    Responsibilities / Main Activities

    Purchasing:

  • Establish and maintain good working relationship with different suppliers and avoid purchasing from very limited number of suppliers without checking prices, quality, guarantees and services on a regular basis.

  • Ensure guaranteeing for a long period of time for all items of a certain price according to protocols.

  • Updating of supply (IR) procurement data base (IR Tracking sheet) on a weekly basis.

  • Maintain a proper record system of procurement documentation at all times.

  • Send out of Request for quotations, preparing purchase orders and Supplier purchase orders as per the validation table.

  • Cross check the amount in deliveries, invoices versus the Supplier Purchase order before sending the file to finance team for payments.

  • Prepare and submit monthly IR report to Logistics Manager for compilation.

  • Photocopy and file procurement documents,

  • Prepare payment to Finance.

    Administration:

  • Maintain proper filling system for the supply department at all times.

  • Review Complete IRs, purchase order, and Supplier Purchase orders and verifying them before submitting for signatures

  • Collect enough quotations for all items depending on the validation table thresholds.

  • Ensure that complete and official receipts or invoices are always given upon payment and that they reflect exact amount of money spent for each supplier.

  • Maintain the standard price list for the project, and take lead in doing market surveys when due together with the Log manager.

    Maintenance:

  • Keep areas of purchaser area clean and tidy.

    Equipment

  • Look after all equipment provided.

    Key Result Areas:

  • Proper documentation of procurement documents as per the validation thresholds.

  • Timely submission of weekly procurement reports (IR tracking Sheet)

  • Proper filling of the procurement documents as advised by the Supply Manager

  • Timely payments to vendors, constructors and consultants
    etc.

    Qualifications

    Knowledge:

  • Essential: A Diploma in Purchase and Supply, Banking and Finance, Supply Chain Management and any other related field of study. Good MS Office skills (Word, Excel), power-point.
    Experience:

  • Experience: At least 1-year experience in similar position with INGO

    Desirable:

  • Experience with INGO is strongly desired

    Personal Quality:

  • He/she should be autonomous, reactive and able to deal with priorities

  • Excellent team player,

  • Professionalism, integrity, interpersonal skill and goal focus

  • Excellent negotiation skill

  • Highly motivated

    Note: The said list is not inclusive and may require the Employee to perform other duties as assigned by the Employer.

    Competencies:

  • Self-starter,

  • Ability to work autonomously,

  • Excellent organizational skills,

  • Flexibility,

  • Team work,

  • Critical spirit,

  • Adherence to ALIMA principles teamwork and cooperation, results and quality awareness

  • Work under stress.

  • Good organization of his work

  • Committed and hard worker.

  • Flexible and meeting deadlines.

    Language:

  • English and Local Languages are essential

    Salary

  • National Pay Scale Level 05

    How to Apply

  • Interested and qualified candidates should send their Credentials, CV and Cover letter to:

  • recruitment@nigeria.alima.ngo using the "PURCHASER MAIDUGURI - Nigeria" as the subject of the email.
    Or

    Submit the Hard Copies in person at:
    Alima Maiduguri Office,
    Borno State.


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