ALIMA Logistics Coordinator Jobs in South Sudan

ALIMA Logistics Coordinator Jobs in South Sudan

ALIMA has been present in Sudan since 2021 with projects in South Kordofan and Khartoum states responding to urgent health and nutrition needs of populations affected by conflict and the COVID-19 pandemic. In 2023, ALIMA plans to open a new project in North Darfur and expand the ongoing project in South Kordofan, depending upon the availability of donor funds.

The coordination team, including the Logistics Coordinator, is based in Khartoum with several movements to the field in order to support the project team and ensure smooth operations on the ground.

In addition to this support, the coordination will be responsible to analyze and propose new operations, renew and update the legal and administrative framework, and strengthen relations with Federal and state authorities, MoH, and partners (UN, INGOs, NGOs, and Donors) in the country.

The Main Activities to Come Will Consist of:

In the short term:

Obtain the necessary customs clearance and tax exemptions for the importation of international medical order;

Support the opening of a new project base in El Fasher, North Darfur: Identify, assess, and the rental of an office and guesthouse, framework agreements with vendors for vehicles, fuel, etc.;

Coordinate the procurement and transportation of essential supplies and equipment for the start of new project activities in South Kordofan and North Darfur;

Recruit the necessary logistics staff to implement project activities.

In the mid-to-long term

Build the capacity of logistics staff in the mission and reinforce ALIMA’s policies and procedures;

Ensure close follow up and maintenance of ALIMA’s assets, equipment, and facilities;

Liaise with other humanitarian partners, UN agencies, and local and national authorities for the coordinated delivery of humanitarian assistance to beneficiaries.

Main Activities

Implement the Operational Logistics Strategy

Participate actively in the elaboration and update of project planning, budgets proposals and any emergency operations, give support in strategies definition and providing advice to the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources needed for the mission;

Establish a mission procurement plan in accordance with validation of expenditures scale

Liaise will all supply chain actors (government authorities, private companies, INGO partners and clusters) and insure procurement of Drugs; NFI and others in accordance with international and local laws. Both nationally and internationally.

Monitoring the Implementation of Logistics Activities and Procedures

Follow up the activities and support the mission in the different sectors, which involve logistics: construction and rehabilitation, warehousing and supply of medical and non-medical material, transport, communications, water and sanitation, fleet and engines management, assets control, security and reporting, etc.;

Implement and apply ALIMA harmonized validated procedures and documentation. Reinforce controls and enhance training on use;

Accountable to ensure compliance of ALIMA standards, protocols and procedures. His role requests to report to the HoM on the development of the ongoing programs and proposing reorientation strategies, with contribution and technical approval of the Logistics Desk Manager, when needed.

Management of Logistics Teams and Hr Policies

Responsible for the proper application of HR policies and associated processes (recruitment, capacity building (induction, coaching, training), briefing/debriefing and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.

Develop activities planning, action plans, appraisal & evaluation for Logistics managers and other national positions.

Review and adapt consequently and timely all jobs description for the national logistics staff.

Responsible for ensuring technical reference, supporting logistics teams on all technical issues in the mission, and providing basic guidelines and knowledge to programmes staff to follow procedures. He has to assume their implementation.

Management of Assets and Premises Structures and Equipment

Monitoring and follow up the registration, codification and tagging of all new assets, purchased or donated. Ensure that all in use equipment is recorded and tagged;

Set and supervise a regular physical inventory of the assets list. Keep assets list updated;

He is responsible for ensuring

installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required;

Supervise the proper use and maintenance of IT (computers, software, backups, etc.), office, communication, transportation and energy equipment;

Assume and raise reports on assets for each donor as references for audit and control. Proceed to enquiries/investigations in case of damages or lost on any asset for reporting.

Monitoring of Security and Risks Management

Elaborate, define and monitor technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, performing day- to day monitoring security rules observation and reporting of any problem to the HoM;

Create an appropriate environment to facilitate exchange of information on security situations and will be the security back up in the absence of the HoM;

Develop tools to proceed to elaborate a risk analysis report and update the different SOP’s (base, coordination and mission);

Collect and compile all useful and right information from his network then to share timely within the mission or with dedicated staff;

He has to establish good communication means in the Mission (including numbers & frequencies), allowing permanent communication between capital, projects, bases and HQ;

Procure to all staff in the Mission benefits a welcome briefing on security SOP’s and from proper training on some topics like on how to use communications equipment (e.g. satellite phones, HF/VHF radios, computers, etc.);

Manage plannings of trainings with organizations in charge of safety and security such as INSO or UNDSS;

The role of the logistics coordinator is to ensure the setup of security measures and their application by all ALIMA staff in the mission.

Experience and Skills

Experiences

Essential, Degree/diploma: Degree and specialization in Humanitarian Logistics

Minimum of 2 years of demonstrable relevant logistics experience.

Medical logistics knowledge (biomed equipment, wash, etc..) is an asset

Working experience at management positions is essential.

Working experience with International medical NGO, an asset.

Experience in emergency and degraded security contexts strongly preferred

Computer skills, including advanced level of Excel and GSuite

Qualities of the candidate

Excellent organizational skills: The candidate must be able to manage multiple tasks and projects simultaneously, prioritize responsibilities, and ensure that all logistics operations are executed effectively and efficiently.

Strong problem-solving skills: The logistics coordinator must be able to anticipate and respond to challenges and develop innovative solutions to complex problems in a fast-paced and dynamic environment.

Effective communication skills: A logistics coordinator must have excellent communication skills to liaise with internal and external stakeholders, including team members, partners, suppliers, and beneficiaries. Effective communication is essential for the successful coordination of logistics operations.

Flexibility and adaptability: A logistics coordinator must be able to work in unpredictable and challenging environments, often with limited resources and under tight deadlines. They must be adaptable and flexible in their approach to overcome unexpected obstacles and adjust to changing circumstances.

Technical expertise: The logistics coordinator must have technical expertise in logistics and supply chain management, including procurement, transportation, warehousing, and inventory management. They must be familiar with relevant laws and regulations and possess knowledge of best practices in logistics for humanitarian aid operations.

Languages

Fluency in English (oral and written) essential;

Fluency in Arabic or French is an asset.

How to Apply

For more information and job application details, see; ALIMA Logistics Coordinator Jobs in South Sudan

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