ALIMA Human Resources Coordinator Jobs in Nigeria
ALIMA Human Resources Coordinator Jobs in Nigeria
Main Missions:
To ensure the proper management of the mission’s human resources in accordance with the ALIMA management framework and local legislation;
To be the leader in defining Human Resources strategy and advising managers;
Be the focal point with the administrative authorities (Labour Inspectorate, Lawyer, Social Security, Taxes, etc.);
Represent ALIMA in inter-NGO administrative forums.
Main Activities:
Administrative management of the mission, legal monitoring:
Ensure that the legal documents are updated for the proper functioning of ALIMA;
Ensure annual registration of lease contracts, house contracts, coordination and projects;
Ensure the legal monitoring of the mission by creating and maintaining a network of relevant information in its areas of responsibility and in particular on labor and tax legislation;
Contribute to the definition, validation and application of documents, procedures and policies for personnel management (internal regulations, contracts, recruitment policies, etc.);
Initiate the definition and revision of documents, procedures and policies for which he/she is responsible in accordance with local legislation and ALIMA procedures;
Participate in the elaboration of the agreement protocols between ALIMA and the partners;
Produce the monthly report of the mission on the human resources and administrative aspects.
Administrative Management of Human Resources:
Recruiting:
Ensure the rigorous application of the recruitment policy at all bases and for all positions, from identifying the need to archiving recruitment files;
Provide training to Administrate managers on ALIMA procedures, good recruitment practices, and recruitment techniques;
Participate in the recruitment process for base managers, ensuring HR validation;
Participate in the recruitment process for bases upon request from the PC and/or the Admins;
Provide recruitment tests to Admins and team leaders when required or recommended;
Conduct a general induction of ALIMA and the mission for Admins, supporting the updating of the project section, and ensuring that each collaborator benefits from this induction;
Ensure that new employees recruited at the base are briefed on internal regulations, the code of good conduct, the anti-fraud policy, and the policy for the prevention of harassment and sexual and gender-based violence;
Ensure that stakeholders understand and implement the induction process on the mission (coordination and bases) and provide HR induction for all managers.
Employment contract and follow-up:
Ensure that personnel files are complete and maintained in electronic format;
Implement and maintain efficient contract monitoring tools and ensure that Admins use them (monitoring of contract dates, leave, etc.).
Payment of wages, taxes and social security contributions:
Supervise the use of the payroll software and train the Admins on their responsibilities;
Validate payrolls each month for each base.
Life and team composition:
Support the organization of monthly staff meetings;
Participate in staff representative / coordination meetings;
Participates in the resolution of work conflicts in collaboration with project coordinators, Admins and team leaders.
Operational Human Resources Management:
Support project coordinators and department managers in defining the composition of their teams;
Update and share mission organization charts with the bases, coordination and headquarters on a monthly basis;
Participate in the elaboration of the mission’s budgets for the HR part (organization chart, salary, bonuses…), international transport, rent.
Quality management of personnel:
Job Profile – Performance Objective Plan – Review:
Provide Admins and team leaders with standard job profiles;
Ensure that updated job profiles are available for each employee and that each employee has read and signed them, support the Admins and team leaders in case of blockage;
Train team leaders in the use of POP documents and reports;
Check that team leaders set objectives at the beginning of the period and carry out staff reviews at the end of the period;
Analyze personnel reviews from a career path perspective.
Training and capacity building:
Develop an evaluation report including the training needs expressed;
Be proactive in identifying sources of funding for training, and in identifying collaborations with other NGOs, training organizations present in the country;
To be responsible for the organization of training
taking place in the coordination or in the city of the coordination;
Support the organization of training courses held at the base or at headquarters;
Propose and anticipate the secondment of personnel to other ALIMA missions;
Accompany the capacity building of all employees in support of team leaders;
Collect data related to the training provided in the field and propose an analysis of these data;
Apply post-training monitoring and evaluation methods to measure impact;
Liaise with the Head of Training at headquarters.
Specific management of international staff:
Administration:
In liaison with the administrative department in Dakar, ensure the administrative follow-up of the international staff: briefing and debriefing, arrival and departure dates, paid holidays, passports, visas and plane tickets;
In collaboration with the HR Manager, ensures the renewal of expatriate visas, security visas and/or any other legal documents required by the police and the Ministry (Agreement, Convention with the Ministry of Trustees, Request for entry permit…);
Monitor contract dates and bring to the attention of line managers at least 3 months in advance;
Ensure that the files of internationals are prepared and provides the necessary documents for those who do not have them (ALIMA card, mission order, residence permit, etc.);
Organize visitor briefings.
Recruitment and follow-up:
Support the Head of Mission and the project coordinators in the planning of the breaks and provide a monitoring tool;
In collaboration with the administrators, alert for interim and final reviews;
Ensure the transmission of reports and end-of-assignment reports to the HR desk officer;
Support the Head of Mission in the management of human resources of expatriate staff (conflict management, anticipation of recruitment, drafting of job profiles, etc.).
Team management and leadership:
Set up an HR department for coordination with recruitment and training of a national team;
Define job profiles and performance objectives for team members;
To carry out the assessments of its team in an approach of professional course;
Facilitating training actions to develop/reinforce team skills on HR and cross-functional themes;
Propose and support job changes in accordance with ALIMA policies;
Propose and anticipate secondments;
Promote staff mobility (internal and external) within the framework of the policies in force;
Identify the skills that team members need to acquire in order to master their positions and organize training to reinforce them;
Organize and lead team meetings.
Skills and Experience:
Training:
Training in Human Resources Management
Experience:
At least 3 years of experience in a similar position
Experience in emergency and degraded security contexts is highly desirable
Previous experience in the humanitarian field, in the position of Human Resources Coordinator
Skills:
Organizational skills, rigor and autonomy
Excellent computer skills (Word, Excel…)
Ability to prioritize and work under pressure
Ability to work as a team in multicultural contexts
Training and coaching skills
Adaptability and diplomacy
Knowledge of HOMERE software
Writing skills
Analytical and critical thinking skills
Languages:
Fluency in English. Speaking French is an asset
How to Apply
For more information and job application details, see; ALIMA Human Resources Coordinator Jobs in Nigeria
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