ALIMA Finance and HR Coordinator Jobs in Ethiopia
ALIMA Finance and HR Coordinator Jobs in Ethiopia
Functional and Hierarchical LinksHe/she reports to the Head of Mission (line manager).
He/she refers technically to the Finance Desk for financial issues and to the HR Desk for HR issues.
He/she manages administrators, supervisors and assistant administrators in coordination and in the field, accounting managers, archivists.
He/she works in close collaboration with the coordinators (medical, logistics and projects).
Mission and Main Activities
The FINRHCO supports the capital and project coordinators in all matters related to the financial, HR and administrative management of all projects that make up the country mission. He/she guarantees the proper management of funds and their transparency by ensuring the accounting and financial management of the mission in accordance with the ALIMA management framework and local legislation.
Budget management
Contribute to the definition of the mission's strategy by developing the mission's budgets and budget amendments
Consolidate and carry out budgets, in collaboration with the Coordinators (monthly general and specific)
To elaborate the budgetary follow-ups intended for the headquarters and the members of the country and project coordination, in order to draw their attention to the possible under- and over-consumption of the budget
Produce financial reports for donors so that they can be validated by the head office within the deadlines set out in the funding agreements.
Be the focal point for our donor audits at the mission level in conjunction with Alima's internal audit department. Prepare the documentation, control its content and alert if necessary.
Accounting
Ensure the existence of and compliance with financial and accounting resource management rules in the country
Supervise and oversee the accounting system to ensure transparency, completeness of financial information, compliance with procedures and legibility of expenditures.
Cash management
To ensure that the necessary and sufficient level of cash is always available for the smooth running of operations with maximum control of security and operational risks
Ensuring compliance with species management procedures on its mission
Ensure the archiving of the mission's accounting documents
General management of resources
Put in place the necessary elements to monitor the use of material resources
Participate in the development of the mission's procurement framework (procurement plan)
Institutional funding
Ensure compliance with commitments made to institutional donors (regular meetings, monthly financial monitoring, reports, recommendations, etc.)
Respect of the procedures of the lessors
Ensure the proper management of the mission's human resources in accordance with ALIMA's administrative management framework and local legislation. To this end, act as ALIMA's representative to the administrative authorities (Labor Inspectorate, Lawyer, Social Security, Taxes, etc.)
Define, adapt, plan and oversee the implementation of the mission's human resources policies, ensuring that they are in line with the context, local legislation and operational issues.
Contribute to the definition and implementation of the mission objectives, particularly with regard to the aspects related to team sizing, the required HR profile and capacity, and the strengthening of staff skills in order to effectively achieve the mission objectives.
Be the focal point and advisor for HR issues to the mission's managers
Administrative management of the mission, legal watch
Ensure the updating of legal documents for the proper functioning of ALIMA
In collaboration with the other members of the coordination team, notably HOM, ensure the annual registration of lease agreements and the terms of contracts for coordination houses and projects
Ensure the legal monitoring of the mission by creating and maintaining a network of relevant information, in particular on labor and tax legislation
Ensure compliance with laws and regulations within the mission in its areas of responsibility (labor law, social and tax legislation, etc.)
Contribute to the definition, validation, update/revision and ensure the application of HR management documents, procedures and policies on the mission (internal regulations, work contracts, recruitment policies...)
Follow-up of bonus or incentive personnel
Administrative Management of Human Resources
Ensure the rigorous application of the recruitment policy on all bases and applied to all
positions (from the definition of the need to the archiving of recruitment files)
Train the Project Administration Managers (PAMs) in ALIMA procedures, best practices and recruitment techniques
Participate in the recruitment process for base managers (HR validation)
Participate in the recruitment process of the ETAMs of the bases on request of the PC and/or the RAP
Provide RAPs and team leaders with recruitment tests when required or advised and requested
Provide RAPs with a general induction of ALIMA and the mission, support the updating of the project section and ensure that each staff member benefits from this induction
Provide induction for all HQ or coordinated managers and for all positions at level 12 and above
Ensures that each new employee recruited to the base is briefed on the internal regulations, the code of conduct, the anti-fraud policy and the policy for the prevention of harassment and sexual and gender-based violence
Ensure that the induction process is understood by stakeholders and implemented on the mission (coordination and baseline).
Work Contract and Follow-up
Ensure that personnel files are complete and maintained in electronic format
Implement efficient contract monitoring tools and ensure that RAPs use them (monitoring of contract dates, leaves, etc.)
Payment of salaries, taxes and social contributions
Oversee the use of the payroll software and train RAPs on their responsibilities
Validate payrolls each month for each base
Life and team composition
Support the organization of monthly staff meetings
Participate in staff representative / coordination meetings
Participates in the resolution of work conflicts in collaboration with project coordinators, RAPs and team leaders
Operational Management of Human Resources
Support project coordinators and department managers in defining the composition of their teams
Update and share mission organization charts with the bases, coordination and headquarters on a monthly basis
Participates in the elaboration of the mission's budgets for the HR part (organization chart, salaries, bonuses...), international transport, rent.
Quality Management of Personnel
Provide RAPs and team leaders with standard job profiles
Ensure that updated job profiles are available for each employee and that each employee has read and signed them, support the RAPs and team leaders in case of blockage
Train team leaders in the use of POP documents and reports
Verify that team leaders set goals at the beginning of the period and complete staff reviews at the end of the period
Analyzes personnel reviews from a career path perspective
Experience and Skills
Experiences
Bac + 5 in Management, Finance, Accounting, business school or equivalent
Previous experience in the humanitarian field, in the position of Finance and Human Resources Coordinator and/or Human Resources ou finance Coordinator
Experience in emergency and degraded security contexts strongly preferred
Knowledge of humanitarian donors
Computer skills, including advanced level of Excel and GSuite
Qualities of the Candidate
Professional rigor
Discretion
Calm, excellent stress management and composure
Very good communication and listening skills
Experience in team management and supervision
Ability to adapt
Excellent comprehension skills
Training and coaching skills
Analytical and critical thinking skills
Organizational skills, rigor and autonomy
Writing skills
Excellent computer skills (Word, Excel...)
Knowledge of HOMERE software
Ability to prioritize and work under pressure
Ability to adapt and diplomacy
Ability to work in a team in multicultural contexts
Training and coaching skills
Languages
Fluency in English (oral and written) essential
Fluency in French is an asset
How to Apply
For more information and job application details, see; ALIMA Finance and HR Coordinator Jobs in Ethiopia
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