ALIMA Finance and HR Coordinator Jobs in Ethiopia

ALIMA Finance and HR Coordinator Jobs in Ethiopia

Functional and Hierarchical Links

  • He/she reports to the Head of Mission (line manager).

  • He/she refers technically to the Finance Desk for financial issues and to the HR Desk for HR issues.

  • He/she manages administrators, supervisors and assistant administrators in coordination and in the field, accounting managers, archivists.

  • He/she works in close collaboration with the coordinators (medical, logistics and projects).

    Mission and Main Activities

    The FINRHCO supports the capital and project coordinators in all matters related to the financial, HR and administrative management of all projects that make up the country mission. He/she guarantees the proper management of funds and their transparency by ensuring the accounting and financial management of the mission in accordance with the ALIMA management framework and local legislation.

    Budget management

  • Contribute to the definition of the mission's strategy by developing the mission's budgets and budget amendments

  • Consolidate and carry out budgets, in collaboration with the Coordinators (monthly general and specific)

  • To elaborate the budgetary follow-ups intended for the headquarters and the members of the country and project coordination, in order to draw their attention to the possible under- and over-consumption of the budget

  • Produce financial reports for donors so that they can be validated by the head office within the deadlines set out in the funding agreements.

  • Be the focal point for our donor audits at the mission level in conjunction with Alima's internal audit department. Prepare the documentation, control its content and alert if necessary.


  • Ensure the existence of and compliance with financial and accounting resource management rules in the country

  • Supervise and oversee the accounting system to ensure transparency, completeness of financial information, compliance with procedures and legibility of expenditures.

    Cash management

  • To ensure that the necessary and sufficient level of cash is always available for the smooth running of operations with maximum control of security and operational risks

  • Ensuring compliance with species management procedures on its mission

  • Ensure the archiving of the mission's accounting documents

    General management of resources

  • Put in place the necessary elements to monitor the use of material resources

  • Participate in the development of the mission's procurement framework (procurement plan)

    Institutional funding

  • Ensure compliance with commitments made to institutional donors (regular meetings, monthly financial monitoring, reports, recommendations, etc.)

  • Respect of the procedures of the lessors

  • Ensure the proper management of the mission's human resources in accordance with ALIMA's administrative management framework and local legislation. To this end, act as ALIMA's representative to the administrative authorities (Labor Inspectorate, Lawyer, Social Security, Taxes, etc.)

  • Define, adapt, plan and oversee the implementation of the mission's human resources policies, ensuring that they are in line with the context, local legislation and operational issues.

  • Contribute to the definition and implementation of the mission objectives, particularly with regard to the aspects related to team sizing, the required HR profile and capacity, and the strengthening of staff skills in order to effectively achieve the mission objectives.

  • Be the focal point and advisor for HR issues to the mission's managers

    Administrative management of the mission, legal watch

  • Ensure the updating of legal documents for the proper functioning of ALIMA

  • In collaboration with the other members of the coordination team, notably HOM, ensure the annual registration of lease agreements and the terms of contracts for coordination houses and projects

  • Ensure the legal monitoring of the mission by creating and maintaining a network of relevant information, in particular on labor and tax legislation

  • Ensure compliance with laws and regulations within the mission in its areas of responsibility (labor law, social and tax legislation, etc.)

  • Contribute to the definition, validation, update/revision and ensure the application of HR management documents, procedures and policies on the mission (internal regulations, work contracts, recruitment policies...)

  • Follow-up of bonus or incentive personnel

    Administrative Management of Human Resources

  • Ensure the rigorous application of the recruitment policy on all bases and applied to all
    positions (from the definition of the need to the archiving of recruitment files)

  • Train the Project Administration Managers (PAMs) in ALIMA procedures, best practices and recruitment techniques

  • Participate in the recruitment process for base managers (HR validation)

  • Participate in the recruitment process of the ETAMs of the bases on request of the PC and/or the RAP

  • Provide RAPs and team leaders with recruitment tests when required or advised and requested

  • Provide RAPs with a general induction of ALIMA and the mission, support the updating of the project section and ensure that each staff member benefits from this induction

  • Provide induction for all HQ or coordinated managers and for all positions at level 12 and above

  • Ensures that each new employee recruited to the base is briefed on the internal regulations, the code of conduct, the anti-fraud policy and the policy for the prevention of harassment and sexual and gender-based violence

  • Ensure that the induction process is understood by stakeholders and implemented on the mission (coordination and baseline).

    Work Contract and Follow-up

  • Ensure that personnel files are complete and maintained in electronic format

  • Implement efficient contract monitoring tools and ensure that RAPs use them (monitoring of contract dates, leaves, etc.)

  • Payment of salaries, taxes and social contributions

  • Oversee the use of the payroll software and train RAPs on their responsibilities

  • Validate payrolls each month for each base
    Life and team composition

  • Support the organization of monthly staff meetings

  • Participate in staff representative / coordination meetings

  • Participates in the resolution of work conflicts in collaboration with project coordinators, RAPs and team leaders

    Operational Management of Human Resources

  • Support project coordinators and department managers in defining the composition of their teams

  • Update and share mission organization charts with the bases, coordination and headquarters on a monthly basis

  • Participates in the elaboration of the mission's budgets for the HR part (organization chart, salaries, bonuses...), international transport, rent.

    Quality Management of Personnel

  • Provide RAPs and team leaders with standard job profiles

  • Ensure that updated job profiles are available for each employee and that each employee has read and signed them, support the RAPs and team leaders in case of blockage

  • Train team leaders in the use of POP documents and reports

  • Verify that team leaders set goals at the beginning of the period and complete staff reviews at the end of the period

  • Analyzes personnel reviews from a career path perspective

    Experience and Skills


  • Bac + 5 in Management, Finance, Accounting, business school or equivalent

  • Previous experience in the humanitarian field, in the position of Finance and Human Resources Coordinator and/or Human Resources ou finance Coordinator

  • Experience in emergency and degraded security contexts strongly preferred

  • Knowledge of humanitarian donors

  • Computer skills, including advanced level of Excel and GSuite

    Qualities of the Candidate

  • Professional rigor

  • Discretion

  • Calm, excellent stress management and composure

  • Very good communication and listening skills

  • Experience in team management and supervision

  • Ability to adapt

  • Excellent comprehension skills

  • Training and coaching skills

  • Analytical and critical thinking skills

  • Organizational skills, rigor and autonomy

  • Writing skills

  • Excellent computer skills (Word, Excel...)

  • Knowledge of HOMERE software

  • Ability to prioritize and work under pressure

  • Ability to adapt and diplomacy

  • Ability to work in a team in multicultural contexts

  • Training and coaching skills


  • Fluency in English (oral and written) essential

  • Fluency in French is an asset

    How to Apply

    For more information and job application details, see; ALIMA Finance and HR Coordinator Jobs in Ethiopia

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