Alan & Grant Executive Assistant Jobs in Nigeria

Alan & Grant Executive Assistant Jobs in Nigeria


Job Summary

  • Ensuring that the CEO is able to fulfill commitments to the internal team as well as to external stakeholders

    Responsibilities

  • Follows up on contacts made by the President and supports the cultivation of ongoing relationships
    Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response

  • Proxy for meetings on behalf of the CEO and make informed decisions in his absence

  • Manage email correspondence, tracking important reports from management team to the CEO

  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives

  • Managing the executive’s professional and personal calendar, meeting requests and coordinating appointments

  • Acting as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner

  • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports

  • Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related

  • Provides a bridge for smooth communication between the MD/CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff

  • Reviewing, sorting and distributing incoming and outgoing calls, faxes, emails, and other correspondence

  • Responsible for keeping all corporate documents for the chief executive officer

  • Preparing reports, memos, invoices letters, and other documents

  • Assist in the preparation of meetings and taking minutes accurately

  • Record daily expenses and prepare weekly, monthly or quarterly reports

  • Create and store files using various software, including word processing, spreadsheets, databases, and presentation software

    Requirements

  • Minimum of B.Sc in any discipline

  • Knowledge of Fintech Industry is an added advantage

  • Experience and interest in internal and external communications

  • Minimum of 3 years' experience

  • Ability to handle multiple tasks simultaneously and prioritize work assignments

  • A proactive approach to problem-solving with strong decision-making skills.

  • Ability to meet deadlines in a fast-paced quickly changing environment

  • Proficient MS Office tools ( PowerPoint, Word, Excel) and knowledge of software tools and multi-line phones systems

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly

  • Exceptional interpersonal and presentation skills

  • Proficiently to respond logically under stress and pressure

  • Ability to work efficiently with little or no supervision

  • Excellent written & verbally communication skills

  • Positive attitude and ability to thrive in the team-base, collaborative environment

  • Be organized, reliable and proactive

    How to Apply

  • For more information and job application details, see; Alan & Grant Executive Assistant Jobs in Nigeria




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