African Wildlife Foundation Budget & Grants Manager - Jobs in Nairobi Kenya

African Wildlife Foundation Budget & Grants Manager - Jobs in Nairobi Kenya

African Wildlife Foundation (AWF) works with the people of Africa to ensure its wildlife and wild lands thrive in modern Africa.

The organization is seeking high-performing individuals to fill the position of Budget & Grants Manager to ensure compliance with a broad range of public and privately funded grants, including proper financial management.

Key Duties & Responsibilities


  • Contribute to the design and update of departmental staffing structure that achieves the department’s goals and objectives.
  • Lead, develop, and motivate the grant and budget accounting team.
  • Provide staff with all relevant information necessary for them to be successful in their duties.

    Organize and disseminate key grant information

  • Ensure AWF’s grant-funded projects comply with donor rules and regulations.
  • Develop policies, procedures, and training in support of grant management and compliance.
  • Ensure grant documentation is complete and logically filed and disseminated to relevant personnel within AWF.

    Grant Financial Management

  • Track grant spending against budget at a macro level.
  • Work with Senior Budget & Grants Officer to identify and correct spending patterns that do not agree with grant budget and/or approved activities.
  • Prepare, submit, and track status of grant modification requests and other grant-related correspondence. Ensure that grant modifications are updated in the operating budget on a timely basis.
  • Establish a methodology to track and report matching costs on a monthly basis.
  • Support award implementation and award closure by ensuring that grants are closed out within budget and established timeframes.
  • Maintain and monitor the sub-grant agreements throughout the entire process. This includes but not limited to the review of contracts, financial reports, and close out of agreements.

    Budget Management and Planning

  • Support the development of monthly budgetary, financial statements (operating, and activity).
  • Ensure that accurate monthly budget reports are disseminated on a timely basis.
  • Ensure the team is meeting monthly with each primary budget holder to ensure that budgets have been analyzed and necessary actions to address variances are being taken.
  • Ensure all systems are updated accordingly to reflect the approved budget and the current re-projection.

    Grant Management Strategic Planning
    Review all AWF funding proposals working with the Program Design, Philanthropy, and Program teams to ensure that submitted proposals meet finance department guidelines and are reviewed by appropriate parties prior to submission.

  • Oversee compilation and preparation of cost-match reports accordingly for all funding proposals.
  • Oversee maintenance of multi-year funding budget as new grants or modifications are awarded in the accounting system.
  • Support the compilation and maintenance of funding gap report that includes the priority needs of AWF Conservation programs and departments without funding support.

    Financial Reporting

  • Work with the Senior Budget & Grants Officer to develop, create, and maintain all financial reports that are used for distribution.
  • Oversee the preparation and distribution of both internal and external financial reporting, maintaining the highest quality, reliability, and accuracy.
  • Oversee monthly closing process for grant and system items (ex. dimensions review, fund set up, restricted net assets, Operating Statement, etc.), including reconciliations and analysis of related accounts
  • Develop and maintain the integrity of the financial reporting process and financial controls.
  • Coordinate, develop, and update written policies and procedures over the financial reporting process.

    Financial Planning and Analysis

  • Coordinate an effective, high-quality internal work planning and budgeting process that ensures immediate implementation of donor funds.
  • Convene quarterly monitoring meetings with
    program teams to review staffing, budgets, and program implementation with a view to track potential risks, constraints or impediments to grant implementation; and providing expert recommendations to Management to mitigate risks.
  • Implement an effective and accurate rolling budget forecasting system that is driven by current program operating environment to ensure the accurate running of financial statements.
  • Actively carrying out of cost-benefit analysis with a view to maximize available resources to support the organizational bottom line.
  • Actively pulling and organizing a balanced annual operation budget.
  • Preparation of accurate multi-year financial pipeline funding reports with future funding gap analysis to inform management.
    Revenue goals monthly tracking reports.
  • Coaching and mentoring the Budget & Grants team on day-to-day best practices related to grant and budget management.

    Other Duties

  • Ensure AWF staff are following best-practices and complying with all relevant donor rules and regulations.
  • Serve as senior liaison for grants and budget team for internal task forces.
    Prepare and assist in developing ad hoc reports or cost analysis.
  • Prepare routine status reports for the Director of Finance and Chief Finance Officer to review.
  • Other duties as assigned by supervisor and/or Chief Finance Officer.

  • Degree in Business, Finance, or related. Certified/Chartered Accountant preferred.
  • At least 8 years’ relevant work experience, at least 5 years within a donor-funded non-profit organization.
  • Possess a high degree of integrity and confidentiality.
  • Experience in a multi-office, multi-national environment.
  • French language skills are a plus.
  • Management and supervisory experience desired.
  • Ability to design complex financial models, proposal budgets, and other financial reports.
  • Ability to organize and present issues in a clear, concise, and logical manner, and communicate complex financial information to a non-financial audience.
  • Strong technical and analytical skills, including MS Excel, report writer tools, and the ability to navigate within accounting systems and other databases.
  • Ability to manage competing priorities, exercise good judgment, and quickly identify and resolve problems with minimum supervision.
  • Must be flexible, culturally sensitive, and exude a team attitude.
  • Ability to manage sensitive and confidential matters with the highest level of professionalism.
  • Must have excellent interpersonal skills with the ability to interact professionally with staff, partners, and donors.
  • Strong decision-making skills.
  • Concentration, accuracy, and attention to detail are required.
  • Prior experience with budget preparation and analysis, accounting experience a plus.
  • Non-profit experience with US government grants reporting and management.
  • Excellent knowledge of industry best practices and the ability to translate this knowledge into policies and procedures within AWF.
  • Excellent customer service skills with the ability to handle challenging situations quickly, accurately, and cordially.
  • High level of individual initiative, planning, and good judgment.
  • Professional demeanor with an unwavering commitment to honesty and integrity.
  • Strong team commitment and drive for personal and organizational achievement.

    How to Apply
  • Interested and qualified candidates should apply online by 18th July 2019
  • For more information and job application details, see; African Wildlife Foundation Budget & Grants Manager - Jobs in Nairobi Kenya

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