African Union Secretary (AfCFTA) Jobs in Ghana

African Union Secretary (AfCFTA) Jobs in Ghana

Purpose of Job

To provide secretarial and clerical support services to the assigned supervisor or Directorate for its effective functioning.

Main Functions

Provides support for the provision of logistical arrangements, activity implementation and provision of updates.

Liaises effectively with internal and external stakeholders.

Follow up meeting decisions and correspondence outcomes and ensure their implementation.

Prepares draft routine office communication and assist in compiling data and information for reporting purposes.

Contributes to the creation, improvement and maintenance of record and retrieval systems

Draft initial requests on provision and maintenance of office facilities and materials.

Prepares documents for meetings

Keeps diary of Director and informs him/her accordingly and timeously

Receives and maintains proper correspondence at the Directorate

Prompts action on correspondence and other routine matters

Maintains good computer file naming procedures.

Specific Responsibilities

Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors;

Drafts responses to routine correspondences for the signature of the supervisors;

Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;

Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;

Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners;

Keeps an up to date diary of appointments for supervisors and other senior staff of the division;

Keep equipment in use in good condition and report on defects for maintenance and other necessary action;

Provides day to day routine

administrative supports to various work units of the assigned Department / Division / Units

Performs reception services where required

Performs any other relevant duty/responsibility assigned

Academic Requirements and Relevant Experience

A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant secretarial experience in any Public, Private Sector or international organization;

Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in Public, Private Sector or international organization

Typing Speed: 50 words per minutes

Required Skills

Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point

Planning and organizational skills

Interpersonal skills

Communication ability both orally and in writing

Proficiency in one of the AU official working languages (French, English, Portuguese, Spanish, Arabic and Swahili) and fluency in another AU language(s) is an added advantage

How to Apply

For more information and job application details, see; African Union Secretary (AfCFTA) Jobs in Ghana

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