Africa Nazarene University Personal Assistant to the Deputy Vice Chancellor – Academic Affairs Jobs in Kenya

Africa Nazarene University Personal Assistant to the Deputy Vice Chancellor – Academic Affairs Jobs in Kenya

Job Purpose

Responsible for supporting the smooth functioning of the DVC’s office by executing
administrative tasks including scheduling of appointments, secretarial support, and other office management duties.

Key Responsibilities

  • Maintain daily schedules/ diary/ calendar and coordination of the DVC’s commitments.
  • This also includes arranging and coordinating appointments and meetings for the DVC
  • Handle all logistical arrangements for the office including travel, transport, accommodation,
    and catering
  • Perform clerical duties (e.g. typing memos, letters), and maintain a fully confidential and
    efficient filing system for the DVC’s office
  • Answer phone calls and direct calls to appropriate parties or take messages when necessary
  • Attend meetings when required. Record, compile, transcribe, and distribute minutes of the
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Prepare responses to correspondence containing routine inquiries
  • Greet visitors and determine whether they should be given access to the DVC or other
    specific individuals
  • Manage office supplies
  • Record daily expenses and prepare monthly reports/ summaries

    Job Dimensions
  • Participate in the development of the office’s annual budget

    Working Conditions
  • Works predominantly within a comfortable office environment

    Job Competencies
  • Bachelor’s degree in a relevant field
    Professional Qualifications / Membership to professional bodies
  • Work experience required.
  • Minimum of three (3) years relevant experience

    Skills and Competencies
  • Interpersonal skills
  • Communication skills
  • Organizing and time management skills
  • Team player
  • Detail oriented
  • Ability
    to prioritize
  • Discretion and confidentiality
  • Time flexibility

    How to Apply
  • For more details on the role profiles including job specifications and responsibilities, please refer to the attached ANU Job Profiles
    Applications giving full details of age, marital status, education and professional qualifications, experience, current post, salary and other financial benefits, copies of certificates, curriculum vitae, transcripts, the names and addresses of three referees (one of whom should be present or previous employer) should be addressed to: –
  • The Vice Chancellor
  • Africa Nazarene University
  • P.O. Box 53067 – 00200
  • Nairobi
  • Applications should reach the office not later than 8th October 2019.
  • Applications could also be dropped at the Vice Chancellor’s Office at the Ongata Rongai Campus.
  • Note that only short listed candidates will be contacted.
  • Please note that Africa Nazarene University is an Equal Opportunity Employer
  • For more information and job application details, see; Africa Nazarene University Personal Assistant to the Deputy Vice Chancellor – Academic Affairs Jobs in Kenya

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