Africa Enterprise Challenge Fund Request for Proposal for Portfolio Management Audit Jobs in Kenya

Africa Enterprise Challenge Fund Request for Proposal for Portfolio Management Audit Jobs in Kenya

Scope of Work

The scope includes, but is not limited to, the following:

Review Portfolio management documented policies and procedures

Obtain an understanding of the process and applicable internal controls

Conduct interviews or review documentation to understand the current practice

Ongoing documentation and communication of findings

The Objective of the Assignment

The objective of the audit is to obtain reasonable assurance that the internal control system established within the Portfolio Management process:

Guarantees the economy, efficiency and effectiveness of operations of The AECF

Secures as far as possible, the financial and operational reporting

Ensures that costs charged by The AECF to her donors are reasonable, allocable, allowable, adequately supported and applied consistently to programs

Ensures the safeguarding of assets of The AECF;

Ensures compliance with policies, procedures, regulations, and rules

Deliverables

Inception report

Progress updates

Draft Report

Final Report

Duration of the Assignment

The assignment is expected to be completed within 4 weeks from the effective date of the contract.

Qualifications and Experience

The consultant or consulting firm/team must demonstrate experience and understanding of gender mainstreaming approaches in development programs and in private sector development.

The minimum competencies and qualifications include:

Key Staff Positions

Job Descriptions

Minimum Qualification Requirements

Team Leader

Lead efforts on the assignment and coordinate activities of the team.

Lead liaison with the AECF designated official regarding activities to be undertaken under the assignment.

Coordinate all activities and information/feedback with AECF:
(i) standards and timetable for the preparation of work program
(ii) review of work program
(iii) format and schedule of reporting

Produce and discuss reports and other outputs produced by the team for the AECF

A University degree is required. An Advanced University degree specifically incorporating operations research is an advantage.

Minimum of 10 years’ experience in the field of Project/Portfolio/Grant Management, process design and/or efficiency audit.

Experience in conducting audits on similar organizations will be an added advantage.

Professional qualification/certification in Project Management will be an advantage.

Senior Auditor

Undertake detailed audit procedures and testing

University degree is required.

At least 6 years’ experience in audit
Professional qualification or certification in
Project Management

Certified Internal Auditor or Certified Public Accountant

Competence and Skills

Teamwork - Relationship Building - Task

Management Skills - Communication
Reporting

The consultant will report to the Head of Internal Audit

Proposal Submission

Qualified consulting firms are invited to submit a proposal including the following requirements:

Documents to be Submitted

Company registration documents

Company profile and experience of a team

Methodology to undertake the assignment

Previous experience in similar assignments

A detailed financial budget (in USD ) and work plan.

Reference Letters

The Technical Proposal must be submitted separately and clearly marked on the document and email subject “Technical Proposal – Portfolio Management Process Audit”.

No details of a financial nature whatsoever should be included in this Technical Proposal.

Proposers to submit a Technical Proposal that demonstrates the capability to delivering the requested services.

The Technical Proposal shall include information to demonstrate the current soundness and financial position of the submitting organization:

Organizational: a brief description, including ownership details, date, and place of incorporation of the firm, objectives of the firm, partnerships, qualifications, and certificates

Statement of Satisfactory Performance of similar services from the firm’s Clients.

Listing of proposed personnel, experience, and qualifications

Comments on the RFP and how the firm will address the requirements.

Methodology and Approach

The proposals be structured in the following manner:

The expertise of Firm/Organization – This section should provide details regarding the management structure of the organization, organizational capability/resources, and experience of the organization/firm, and the list of projects/contracts (both completed and ongoing, both domestic and international) which are related or similar in nature to the requirements of the RFP.

Proposed Methodology, Approach and Implementation Plan – This section should demonstrate the implementor’s response to the RFP/scope of services by identifying the specific components proposed, how

the requirements shall be addressed

Management Structure and Key Personnel – This section should include the comprehensive curriculum vitae (CVs) of key personnel that will be assigned to support the implementation of the proposed methodology

If any of the key personnel later becomes unavailable, except for unavoidable reasons such as death or medical incapacity, The AECF reserves the right to render the proposal non-responsive.

Through this request for proposals (“RFP”), the Internal Audit Unit of The AECF seeks to appoint a Provider/Consultant to audit the Portfolio Management process.

The AECF may, at its discretion, cancel the requirement in part or whole.

Proposers may withdraw the proposal after submission provided that written notice of withdrawal is received by the AECF before the deadline prescribed for submission of proposals.

All proposals shall remain valid and open for acceptance for 30 calendar days after the date specified for receipt of proposals.

The proposals and all correspondence and documents relating to the proposal shall be written in English.

Financial Proposal

The Financial Proposal document must be clearly marked “Financial Proposal - Portfolio Management Process Audit” as well as the email subject.

No details of a financial nature whatsoever must be included in the Technical Proposal

The financial component shall include the following:

Fee structure and pricing details in US dollars including all expenses and applicable taxes

The financial methodology that explains the rationale of the financial component and how it offers the best value

A financial plan that clearly links all costs to activities and outputs detailed in the work plan with associated payment mechanisms

Unit rates

Total Lump sum Contract amount

In addition,

The Implementer shall include all expected taxes in the financial component.

The AECF reserves the right to give preference to the most appropriate baseline in terms of expected economies of scale.

The financial proposal shall be fixed price and not based on Time & Material.

AECF is obliged by the Kenyan tax authorities to withhold taxes on service contract fees as well as ensure VAT, at 16%, is charged where applicable.

Technical Proposal

70

An understanding of the terms of reference

Demonstrate the unique and critical success factors of carrying out this assignment

10

Demonstrate an in-depth understanding of this assignment

15

Methodology and work plan that will deliver the best value on the assignment

Demonstrate the capacity to deliver the task in a timely and efficient manner.

Provide a realistic work plan on the key deliverables within the timelines of the assignment.

20

Qualification and Experience

Demonstrate strong capacity to deliver the assignment on time.

Relevant services undertaken in the past three (3) years
15

CVs for the recommended team

Detailed reference list indicating the scope and magnitude of similar assignments

Signed letters of reference from 3 previous companies/assignments

Registration and other relevant statutory documents (applicable to firms)
10

How to Apply

Send a proposal to aecfprocurement@aecfafrica.org clearly marked “Request for Proposal - Portfolio Management Process Audit”

The AECF shall not be liable for not opening proposals that are submitted with a different subject.

A prospective proposer requiring any clarification of the solicitation documents may notify the AECF in writing via the email address aecfprocurement@aecfafrica.org by 9th September 2022.

The AECF will respond in writing.

The proposal should be received no later than 16th September 2022, by 5.00 pm East Africa Time (GMT +3) addressed to The AECF, Procurement Department.

For more information click: Africa Enterprise Challenge Fund Request for Proposal for Portfolio Management Audit Jobs in Kenya


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