AFIDEP Grants Accountant Jobs in Malawi

AFIDEP Grants Accountant Jobs in Malawi

  • AFIDEP is looking to recruit qualified and experienced persons to fill the position of a Grants Accountant.

  • The successful candidate will be based at the Institute’s office in Nairobi, Kenya or Lilongwe Malawi.

    About the position

  • To provide effective support to programmes implementation through management of programme funding and implementation systems and activities.

  • He/she will support pre-award financial proposal development efforts, set-up, and post-award management and monitoring of grants and contracts as well as project closure of project financial activities. In addition, he/she will provide support to project teams on compliance to donor rules and regulations providing budgetary oversights on project activities.

  • He/she will be required to build greater capability of the institute in grants and sub-grants management that is aligned with the institute’s program and partnership approaches.

    Main Responsibilities

  • Project development & Resources mobilisation
    Support the translation of project proposal and plan into financial plan.

  • Support project development budgeting process

  • Provide best practice models and tools to ensure exhaustive project costing and full cost recovery

  • Establish and develop effective working relationships with project stakeholders and develop funding projections for outstanding proposals/concept notes.

  • Compute, prepare and submit the annual indirect cost rate. Negotiate the rate with the applicable donor as necessary.

  • The officer should ensure timely reporting, correct interpretation of budgets, etc to ensure the institute maintains good relationships with donors

    Donor Accounting

  • Coordinates the accounting functions related to sponsored programmes and other restricted accounts

  • Reconciliation of donor statements

  • Timely and accurate donor invoicing

  • Timely donor reporting

  • Management of donor accounts and statements
    Monitor all budgeted programme expenditures and manage a system for regular monitoring of budget expenses and associated variations.

  • Ensure adequate resources availability for programme implementation.

    Programmes accounts management

  • Projects budgeting

  • Projects accounts maintenance

  • Projects reporting. Ensure that financial reports for funders are submitted in a timely manner.

  • Monitoring of grant budgets, expenditures and forecasts of future needs

  • Support to projects managers on projects administration and financial management

  • Maintenance of projects financial management documentation

  • Oversee the collection and maintenance of records on the clients of the Institute for statistical purposes according to confidentiality/privacy policy of the organisation

    Management of partners’ accounts

  • Partner statement reconciliation

  • Partners’ financial reports consolidation

  • Partners’ requests/claims verification and reconciliations before forwarding to for approvals

  • Maintenance of partners’ files and documentation

  • Establish and leverage partnerships with implementation consortia members and other stakeholders

    Project audit facilitation

  • Plan project audits as per donor and AFIDEP guidelines

  • Support execution of the

  • Maintenance of audit files and schedules

  • Custody of programmes contractual and transaction documentation

    Partners capacity building

  • Support partners in their financial management activities

  • Partners training and support

  • Regular monitoring of sub-partner budgets and expenditure levels ensuring compliance with contract agreements

  • Provide training & workshops to all grant stakeholders on how to more efficiently and effectively manage their respective grants in following policy, guidelines, and all applicable regulations related to programs

    Key Performance Indicators

  • Effective grant contracts administration

  • Up to date programme financial information

  • Proper and complete programmes documentation

  • Effective support to programme teams

  • Accurate and timely projects reports

  • Compliance with donor conditions

  • Complete cost recovery from programme activities

  • Effective overhead rate negotiations with donors

    Qualifications and Requirements

  • The candidate should possess a minimum of Masters’ degree in Business Administration with a Finance or accounting first degree.

  • Holders of professional accounting/finance qualification will be preferred

  • Minimum of 5 years of relevant experience in international non-profit organisation

  • Demonstrated experience in supporting international development programme activities

  • Proven experience in management of grants and grants contracts, working with and interpreting applicable donor rules and regulations.

  • Demonstrated experience in donor requirements of key donor organisations. Experience in using computerised accounting system.

  • Demonstrated skills in computerized accounting as well as MS office and internet;

  • Strong quantitative and analytical skills especially with long and many spreadsheets;

  • Critical thinking, with excellent writing and communication skills.

  • Additional official language such as French will be an added advantage.

  • Ability to work independently, take initiative, set priorities and see activities through to completion.

  • Meticulous and attentive to details with wide experience in management of budgets.

  • High integrity, hardworking and willing to go the extra-mile to meet deadlines.

  • Excellent interpersonal skills

    Behavioural Competencies

  • Integrity and Ethics: High integrity and ethical behavior in all dealings and ensure that own behavior is consistent with AFIDEP’s values and standards

  • Professionalism: Demonstrates ethics, standards and expertise in all areas of work; highly cautious with etiquette and well groomed
    Result oriented: Consistently meet set goals, focused and goal oriented. Proactive and responsive to staff and stakeholder needs

  • Cost consciousness: Develop new and innovative ways manage operations of the organization in a cost effective style

  • Team player/ Interpersonal relations: Establish and maintain positive working relationships with others, both internally and externally to achieve the goals

  • Confidentiality: Guarantee open communication and that information is shared with prudence and ensure confidentiality as appropriate.

    How to Apply

    For more information and job application details, see; AFIDEP Grants Accountant Jobs in Malawi

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