Administrative Intern Jobs in Nairobi, Kenya

Administrative Intern Jobs in Nairobi, Kenya

Duties and Responsibilities

  • Communicating with clients to answer questions and resolve issues.

  • Providing support to staff members in other departments as needed.

  • Performing clerical tasks such as filing, scanning documents into an electronic system, and making copies of documents.

  • Making travel arrangements for executives, including booking flights and arranging accommodations and transportation.

  • Conducting research on potential clients or industries for which the company provides services.

  • Preparing presentations for internal meetings on topics such as company goals, current projects, or industry trends.

  • Drafting letters and memos to staff members and customers, as directed by supervisor.

  • Helping with marketing efforts by creating flyers and brochures promoting new products or services offered by the company.

  • Organize office and assist associates in ways that optimize procedures.

  • Sort and distribute communications in a timely manner.

  • Create and update records ensuring accuracy and validity of information.

  • Schedule and plan meetings and appointments.

  • Monitor level of supplies and handle shortages.

  • Resolve office-related malfunctions and respond to requests or issues.

  • Coordinate with other departments to ensure compliance with established policies.

    Qualifications and Experience

  • Bachelor’s degree in Business Administration, or any other equivalent disciplines.

  • At least two years’ experience in busy office handling front office and office administration.

  • High degree of English language proficiency – both written
    and oral.

  • Excellent IT skills in Word, Excel, Outlook.

  • Knowledge on how to operate PABX switchboard, high-speed copier/scanner and other office equipment.

    Skills & Competencies

  • Very good in excel, word and powerpoint.

  • Should have basic accounting knowledge.

  • Be able to complete tasks in an organized and timely manner.

  • A lot of data processing and follow up of information is required on a daily basis.

  • Weekly reporting will also be key.

  • Diligent, organized and meticulous.

  • Thrives in a fast pace, constantly changing environment.

  • Strong verbal and written communication skills.

  • Has a good eye for detail.

  • Is responsible and dependable.

  • Knowledge of Microsoft Office/Google Docs and Sheets preferable.

  • Willing to learn.

    How to Apply

  • Interested candidates are invited to strictly email their cover letter and CV, to

  • before end of day 24th June 2022.

  • Only short listed candidates will be contacted.

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