Administration Officer / Executive Assistant Jobs in Kenya

Administration Officer / Executive Assistant Jobs in Kenya

Duties and responsibilities

  • Briefing he director on the agenda before every meeting and after every meeting

  • Direct and coordinate activities of departments concerned with tenders

  • Quotations and field teams.

  • Review sales and activity reports and other performance data to measure productivity and goal achievements and to determine areas needing improvements

  • Establish and implement departmental policies, goals and procedures conferring with organization officials and staff members as necessary.

  • Determine staffing requirements and oversee the hiring process

  • Monitor business agencies to ensure that they efficiently and efficiently provide needed service while staying within budgetary limits.

  • Manage incoming and outgoing deliveries.

  • Plan and direct activities such as visiting customers, coordinating with other team members as required.

  • Devise procedures to inspect and report regarding organization’s goals net and monitor all operations that affect quality organization.

  • Supervise and guide team members.

  • Appraise customers’ requirements and make sure they are satisfied.

  • Facilitate proactive solutions by collecting and analyzing quality data from customers.

  • Review current standards and policies.

  • Keep records of quality reports, statistical reviews and relevant documentations.

  • Ensure all legal standards are me.

  • Ensure right tenders have been chosen in connection with CEO.

  • Checking recording of tenders and quotations

  • Prepare he payroll and ensure timely submission of statutory deductions.

  • Co-ordinate the staff leave calendar.

  • Liaise between the director
    and the team members.

  • Managing the directors’ diary including organizing meetings and appointments.

  • Leasing with staff supplies and clients.

  • Measleunous staff of support he director which will vary with the director and managers permit.

  • Device and maintain office filing system.

  • Produce daily reports, presentations and briefs.

  • Ensuring ha procedures and administrative systems are implemented and maintained.

  • Keep abreast of all information, handling of administrative duies which include payments of NHIF and NSSF and PAYE on monthly basis.


  • Diploma in Business administration or any relevant course.

  • Minimum of 5 years in similar position and at least 2 years of experience in Tendering.

  • Good Communication and Organization skills.

    How to Apply

  • If you are up to the challenge, possess the necessary qualifications and experience, kindly send your detailed CV quoting the job title on the email subject “Executive Assistant” to:

  • by or before 16th May 2022.

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