Admin Assistant / PA to MD Vacancies in Thika

Admin Assistant / PA to MD Vacancies in Thika


Our client seeks to recruit an office Administration Assistant who will double as a Personal Assistant to MD; a well-rounded and experienced person with a knack for effective performance.

Duties and Responsibilities:

  • Office Operations
  • Administration and some HR duties
  • Maintain office records
  • Ensure filing systems are maintained and up to date
  • Define procedures for record retention
  • Ensure protection and security of files and records
  • Monitor and record phone calls
  • Control correspondences
  • Ensure effective use of petty cash
  • Check and maintain attendance report
  • Review and approve supply requisitions
  • Maintain office equipment /inventories
  • Manage petty cash, pay casuals and liaise with accounts on all payments
  • Manage and maintain the MD’s diary and email accounts
  • Respond to emails as much as possible, dealing with appointments-preparing appointment schedules
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively
    Schedule meetings on behalf of the MD
    Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in
    Prepare correspondence on behalf of the MD, including the drafting of general replies
    Minute general meetings as required and complete research
    on behalf of the MD
    Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of
  • Provide a service that is in line with the MD’s work habits and preferences

    Key Requirements and Skills

  • Diploma/Degree in Business Management or a related field
  • 3-5 years’ experience as an office admin/Secretary/PA
  • Excellent typing skills, speed and accuracy essential
  • Good computer literacy (MS Office, Excel, PowerPoint)
  • Excellent organizational skills
  • Excellent communication skills, both verbal and written
  • Professional telephone manner
  • Proven ability to work under pressure and on tight deadlines
  • Confident personality with an ability to multitask
  • Well presented
  • Flexible and mature approach with ability to work unsupervised

    How to apply

  • If qualified send CV stating your experience, skills and qualifications to recruitment@britesmanagement.com
  • Only the shortlisted candidates will be contacted.By 3rd November, 2018

    Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

    Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

    Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

    • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs Kenya.

    Scholarship 2024/25

    Current Scholarships 2024/2025 - Fully Funded

    Full Undergraduate Scholarships 2024 - 2025

    Fully Funded Masters Scholarships 2024 - 25

    PhD Scholarships for International Students - Fully Funded!


    Funding Opportunities for Journalists 2024/2025


    Funding for NGOs 2024/2025


    Funding for Artists 2024/2025


    Funding for Entrepreneurs 2024/2025

  • ✅Over 4500 Current Fully Funded Scholarships for International Students 2024
  • ✅ Undergraduate Scholarships 2024
  • ✅ Masters Scholarships 2024
  • ✅ PhD Scholarships 2024 Click Here!
    _
  • Jobs in Kenya
  • Jobs in Uganda
  • Jobs in Ethiopia
  • Jobs in Nigeria
  • Jobs in South Sudan
  • Jobs in South Africa
  • Jobs in Rwanda
  • Jobs in Zambia
  • Jobs in Malawi
  • Jobs in Ghana
  • Jobs in Tanzania

    ***