Action Against Hunger Senior Human Resources Officer Jobs in Ethiopia

Action Against Hunger Senior Human Resources Officer Jobs in Ethiopia


General Assignments / Scope of the Role

  • The Senior HR Officer is responsible for providing support to Base Human Resources Administrators and to the programs, capitalise the mission’s HR information for a harmonised HR management.

    The Senior Human Resources Officer’s role purpose, engagement and delivery is:

    Purpose

  • Participate in managing the national staff and ensuring administrative follow-up of the files

    Activities: Individual Management:

  • Undertake all the recruitment process for capital positions: cross check the needs, job description, check internal competencies availabilities, job offer, test, interviews, induction, follow up of probationary period;


  • Ensure that the recruitment process is followed;

  • Supervise and support base recruitments;

  • Organise and supervise written tests for candidates coming from Addis Ababa;

  • Ensure that all employee has an updated JD;

  • Keep history file for all employees career development in Action Against Hunger: promotion, salary evolutions, trainings;

  • Take part in the yearly appraisal process of all the mission: organise the planning of appraisals and support the HR base administrators, participate in the appraisal trainings, collect and compile the completed appraisals from all the bases;

  • Update and develop the training catalogue of the mission;

  • Participate on the assessment of the training needs based on the appraisals; manage and roll up the training plan for the mission with the support of Human Resources Head of Department;

    Collective Management:

  • Manage the database and Homere of all basses according to the assigned base office
    Collect, validate and compile the bases’ databases monthly;

  • Update and improve the staff database when needed in consultation with the Human Resources Head of Department and Country Finance Manager;

  • Collect the draft database from all bases and compile the HR statistics monthly;

  • Receive the monthly reports form the bases and provide support regarding the needs;

  • Lead the cost of living assessment for Capital and collect and compile those of the bases

  • Administer social benefits for the Capital employees (leaves, per diem, medical coverage, bonus, loans, advance on salary…) and participate of their revisions;

  • Supervise the social benefits for the assigned base (leaves, per diem, medical coverage, bonus, loans, advance on salary…) of the base HR Administrators;

    Administrative Management:

  • Prepare the new employment contracts, amendments and renewals for the Capital base contracts.

  • Check the bases contracts, make them signed by the Country Director and send them back in due timing;

  • Ensure all contractual documents are signed;

  • Check contract dates and inform the supervisors of their expiry date ;

  • Ensure that personnel files are up to date for every employee;

  • Prepare the monthly payroll for the Capital and check those of the bases, make them sign by the Country Director

  • Prepare monthly staff list for all Action Against Hunger employees based on
    the assigned regions and save both on a soft copy and hard copy.

  • Send monthly HR Statistics of the mission to Human Resources Head of Department
    Engagement

    Participate in dealings with the partners:

    Activities:

  • Participate in meetings with the Employment Inspector and the lawyer;

  • Participate in inter-NGO meetings whenever assigned.

  • Work with Government in Pension /PF Scheme or with any governmental bodies as directed

    Reporting /Delivery

    Activities:Contribute to exchanging information and to respecting the HR procedures:

  • Organize information meetings with national employees on the HR rules and procedures;

  • Inform new employees of the internal rules;

  • Train the managers on HR procedures;

  • Give the managers the necessary information to allow them proper management;

  • Receive possible requests and complaints from the employees and inform the Head of Human Resources Department if necessary;

  • Provide support to HR on the bases;

  • Assist the Human Resources Head of Department during meetings with the staff representatives.

    Additional Tasks

  • Ensure gender mainstreaming in the HR department

    Job Requirements

    Educational / Professional Background

  • MBA/BA Degree in Human Resources, Business Administration, Psychology, or other relevant degree from a recognized institution

  • 5 years of related experience with an iNGO holding a senior HR management role.

  • Membership to Society for Human Resources Management (SHRM) would be an added advantage

    Required skills

  • Able to work effectively in a large organization requiring excellent communication, planning, organization and team management skills.

  • Capacity to analyze HR related information and reporting large amounts of information in a concise manner to different stakeholders
    Good practical knowledge of commonly used computer software (MS Office Suite), applicant tracking systems and payroll software’s (HRIS, HOMERE)

  • High sense of confidentiality and diplomacy
    Approachable, diplomatic, respecting confidentiality, and able to work effectively in diverse environment.

  • Excellent command of English (oral and written)

  • Perfect command of understanding and interpreting the national labor law and employment norms and practices in the country

    Specific Knowledge

  • Able to develop global and long term vision

  • Be sensitive to others and to the environment

  • Able to mentor and transfer its knowledge

  • Able to argue, convince, lead a negotiation

  • Able to develop, maintain and mobilize a professional external network

    How to Apply

  • If you are interested, please send your application composed of none returnable CV, Covering Letter with “Senior Human Resources Officer ” written in the subject line, and three references, applicants to the following addresses:

    Through www.ethiojobs.net

    OR

  • Directly In Person to Action Against Hunger Addis Ababa office after Washington DC square to Mayor Muriel Bowser Street, Wollega – Gimbi, Gambella, Waghimra – Sekota, Harergue - Harar, Borena – Yabello and Somali Gode offices,

  • Deadline: Monday, 21 September 2020 before 5:00 pm

    NB

  • Only short listed applicants will be, communicated on and selection process includes technical test and an interview.

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