Action Against Hunger Senior Field Finance Officer Jobs in Ethiopia

Action Against Hunger Senior Field Finance Officer Jobs in Ethiopia


Job Id: 224967

Category: Accounting and Finance

Location: Wollega, Oromia

Career Level: Mid Level ( 2+ - 5 years experience)

Employment Type: Contract

Salary: 19,706.00ETB with other additional benefits provided according to the social benefit packages of the organization.

Job Description

Internal/external

Vacancy Announcement

As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India.

Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Care Practices (MHCP).

We are currently looking for the following professional:

Senior Field Finance Officer

Responsibility:

Manage the base level finance aspects

Objective 1: Budget Management

  • Monitor organizational spending to ensure that it is within the budget

  • Support other departments in the process of budget management
  • Remind program and support departments if any of any significant remaining balance on budget lines
  • Put significant effort on acceleration of consumption of forecasted budget
  • Lead the process of BFU update during the monthly BFU session
  • Check the forecasts are in line with the proposed budget
  • Ensure proposed spending are compliant with the proposed activity and budget

    Objective 2: Treasury Forecast

  • Produce high quality and timely treasury forecast on monthly forecast
  • Produce the revised treasury forecast if any on timely manner
  • Ensure the treasury forecast is in line with the updated forecast in the BFUs of the base
  • Forecast cash flow positions and funds available for operation at the base level
  • Ensure that sufficient funds are available in the base to meet ongoing operational costs
  • Ensure excess balance is managed properly

    Objective 3: Field Compliance

  • Be a focal person for compliance in the base
  • Ensure that the organization’s internal controls do exist and functional at the base
  • Ensures that Action Against Hunger procedure, policy and system are in place and functional at the base
  • Alert the Deputy Country Finance Manager: Compliance & Audit and the Country Finance Manager in cases of breach of procedures and policies which might result in risk for the organization
  • Ensure the compliance checklist is well understood by staffs
  • Ensure all transactions are in compliance with minimum donor requirements and supported by relevant documents as per the standard supporting documentation guideline
  • Review Memorandum of Understanding, Agreements, etc. which have financial impact and ensure are reviewed and validated by Deputy Country Finance Manager: Compliance & Audit/ Country Finance Manager
  • Ensure payment is effected using the validated templates
  • Make certain donor information ( Donor Name, Donor Logo and Project Title) are presented before any payment
  • Ensure invoices received from supplier are translated to standard
    working language and date
  • Ensure the Time Sheets produced are in line with the updated Financial Plan
  • Make sure Cash Management Policy is respected
  • Make sure other supporting documents like Beneficiary List, Donation Certificate, etc. are collected and delivered to capital office
  • Ensure statutory deduction (Pension, Income Tax, Withholding Tax) are paid within the same month of the transaction
  • Provide sessions for non-finance departments to create awareness on compliance

    Objective 4: Validation

  • Validation of procurement requests confirming the budget availability and the requests are within the validated budget
  • Validation of procurement documents make certain the process is compliant and the completeness of supporting documents
  • Approval of payment documents (unlike PV) before payment confirming the whole thing correct

    Objective 5: Accountancy

  • Make sure High Quality and Timely accountancy of the base is produced and delivered to capital office
  • Make sure transactions are charged on the appropriate budget line in the accountancy
  • Make sure transactions are recorded on the appropriate Accounting Code, Project Code ,
  • Budget Code and Budget Line
  • Make sure transactions are described as per the standard transaction description guideline
  • Make sure personnel costs are allocated in the accountancy based on the financial plan and time sheet
  • Make sure personnel cost recordings contain correct ID number and full name of the employee
  • Make sure bundle is prepared and delivered to capital on timely manner
  • Make sure hard copy documents are delivered to capital on timely manner
  • Make sure action is taken based on feedbacks from capital

    Objective 6: Supplementary Tasks

  • Ensure good relations with financial partners (bank, tax office, other financial service providers, etc.)
  • Provide out of base support upon request of coordination office

    Job Requirements

    Educational / Professional Background: - Degree/Diploma in Accounting (related field)

    Required Skills:- Good command of the English language, Accounting software ,Strong Analytical skills, Strong planning skill, Ability to forecast, Computer skill, Good oral and written Communication Skill, Decision making skill, Problem-solving skills, Ability to work to deadlines

    Expected Qualities: - Professionalism, Team Work, Proactive, Motivational, Autonomy

    How to Apply

    Application Procedure

    If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Senior Field Finance Officer” written in the subject line, and three references, applicants to the following addresses:

    Action Against Hunger – Addis Ababa – Human Resources Department, P.O. Box 2357, (On the way to Meskel Flower from Dembel city mall, Behind Addis Ababa Road Transportation Authority Garage ): or
    Through www.ethiojobs.net ; or
    Directly In Person to Action Against Hunger, Gode, Sekota, Gambella, Mega, Wollega and Hirna offices ;
    “Women Applicants Are Highly Encouraged”

    NB: Only short listed applicants will be communicated on and selection process includes technical test and an interview.

    Action Against Hunger Senior Field Finance Officer Jobs in Ethiopia

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