Action Against Hunger Senior Field Finance Officer Jobs in Ethiopia

Action Against Hunger Senior Field Finance Officer Jobs in Ethiopia

Job Id: 224967

Category: Accounting and Finance

Location: Wollega, Oromia

Career Level: Mid Level ( 2+ - 5 years experience)

Employment Type: Contract

Salary: 19,706.00ETB with other additional benefits provided according to the social benefit packages of the organization.

Job Description

Internal/external

Vacancy Announcement

As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India.

Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Care Practices (MHCP).

We are currently looking for the following professional:

Senior Field Finance Officer

Responsibility:

Manage the base level finance aspects

Objective 1: Budget Management

Monitor organizational spending to ensure that it is within the budget

Support other departments in the process of budget management

Remind program and support departments if any of any significant remaining balance on budget lines

Put significant effort on acceleration of consumption of forecasted budget

Lead the process of BFU update during the monthly BFU session

Check the forecasts are in line with the proposed budget

Ensure proposed spending are compliant with the proposed activity and budget

Objective 2: Treasury Forecast

Produce high quality and timely treasury forecast on monthly forecast

Produce the revised treasury forecast if any on timely manner

Ensure the treasury forecast is in line with the updated forecast in the BFUs of the base

Forecast cash flow positions and funds available for operation at the base level

Ensure that sufficient funds are available in the base to meet ongoing operational costs

Ensure excess balance is managed properly

Objective 3: Field Compliance

Be a focal person for compliance in the base

Ensure that the organization’s internal controls do exist and functional at the base

Ensures that Action Against Hunger procedure, policy and system are in place and functional at the base

Alert the Deputy Country Finance Manager: Compliance & Audit and the Country Finance Manager in cases of breach of procedures and policies which might result in risk for the organization

Ensure the compliance checklist is well understood by staffs

Ensure all transactions are in compliance with minimum donor requirements and supported by relevant documents as per the standard supporting documentation guideline

Review Memorandum of Understanding, Agreements, etc. which have financial impact and ensure are reviewed and validated by Deputy Country Finance Manager: Compliance & Audit/ Country Finance Manager

Ensure payment is effected using the validated templates

Make certain donor information ( Donor Name, Donor Logo and Project Title) are presented before any payment

Ensure invoices received from supplier are translated to standard

working language and date

Ensure the Time Sheets produced are in line with the updated Financial Plan

Make sure Cash Management Policy is respected

Make sure other supporting documents like Beneficiary List, Donation Certificate, etc. are collected and delivered to capital office

Ensure statutory deduction (Pension, Income Tax, Withholding Tax) are paid within the same month of the transaction

Provide sessions for non-finance departments to create awareness on compliance

Objective 4: Validation

Validation of procurement requests confirming the budget availability and the requests are within the validated budget

Validation of procurement documents make certain the process is compliant and the completeness of supporting documents

Approval of payment documents (unlike PV) before payment confirming the whole thing correct

Objective 5: Accountancy

Make sure High Quality and Timely accountancy of the base is produced and delivered to capital office

Make sure transactions are charged on the appropriate budget line in the accountancy

Make sure transactions are recorded on the appropriate Accounting Code, Project Code ,

Budget Code and Budget Line

Make sure transactions are described as per the standard transaction description guideline

Make sure personnel costs are allocated in the accountancy based on the financial plan and time sheet

Make sure personnel cost recordings contain correct ID number and full name of the employee

Make sure bundle is prepared and delivered to capital on timely manner

Make sure hard copy documents are delivered to capital on timely manner

Make sure action is taken based on feedbacks from capital

Objective 6: Supplementary Tasks

Ensure good relations with financial partners (bank, tax office, other financial service providers, etc.)

Provide out of base support upon request of coordination office

Job Requirements

Educational / Professional Background: - Degree/Diploma in Accounting (related field)

Required Skills:- Good command of the English language, Accounting software ,Strong Analytical skills, Strong planning skill, Ability to forecast, Computer skill, Good oral and written Communication Skill, Decision making skill, Problem-solving skills, Ability to work to deadlines

Expected Qualities: - Professionalism, Team Work, Proactive, Motivational, Autonomy

How to Apply

Application Procedure

If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Senior Field Finance Officer” written in the subject line, and three references, applicants to the following addresses:

Action Against Hunger – Addis Ababa – Human Resources Department, P.O. Box 2357, (On the way to Meskel Flower from Dembel city mall, Behind Addis Ababa Road Transportation Authority Garage ): or
Through www.ethiojobs.net ; or
Directly In Person to Action Against Hunger, Gode, Sekota, Gambella, Mega, Wollega and Hirna offices ;
“Women Applicants Are Highly Encouraged”

NB: Only short listed applicants will be communicated on and selection process includes technical test and an interview.

Action Against Hunger Senior Field Finance Officer Jobs in Ethiopia