Action Africa Help International Business Incubator Finance and Admin Officer Jobs in Kakuma - Kenya

Action Africa Help International Business Incubator Finance and Admin Officer Jobs in Kakuma - Kenya

Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation that supports livelihood-challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living.

With Country Programmes in South Sudan, Kenya,Somalia, Uganda, Zambia and recently in Djibouti, AAH-I has over 25 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities.

More recently AAH-I has expanded its activities to work with other
marginalised communities, including pastoralists and people living in informal urban settlements.

Department:

  • Finance

    Reports to:
  • Area Manager

    Liaises with:
  • HR Officer, Finance Manager AAH-I, Senior Business Incubation Officer,
    Livelihood Coordinator

    Duty Station:
  • Kakuma, Kenya

    Job Summary:

    To ensure all Business Incubation financial and admin processes are functioning effectively and efficiently.

    S/he will plan, execute and evaluate all activities of financial management of the
    Business Incubators in Kakuma and Kalobeyei and accounting processes in the field location and
    be responsible for creating, reviewing, updating and enforcing compliance of the project’s financial policies and procedures.

    Duties & Responsibilities

  • Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting, cost control and procedural standards.
  • Oversee all admin and procurement duties of the project
  • Capacity building and coaching business incubatees on financial matters
  • Support the development and analysis of budgets, preparing periodic reports that compare budgeted costs to actual costs.
  • Advise management about issues such as resource utilization, tax strategies, and the
    assumptions underlying budget forecasts.
  • Support the internal and external auditing processes with an aim to close identified gaps.
  • Ensure that project finance policies and procedures are in harmony with the country financial and admin policies and procedures; and are make sure they are understood by staff.
  • Ensure effective, timely and accurate functioning and monitoring of the financial software system including maintaining the completeness and integrity of data within the system, compliance, generating necessary reports and authorising monthly data compilation in the system.
  • Undertake banking duties as needed by the project
  • Cash planning through preparation of weekly and monthly cash flow forecasts and generation
    of the cash flow statements as required
  • Reconcile bank statements on a monthly basis
  • Ensure that donor and institutional accounting requirements are adhered to and financial
    reports are submitted on time
  • Prepare income and expenditure narrative and financial reports for the Finance and
    Administration Manager.
  • Support the budget preparation and proposal writing efforts through provision of information
    and advice during the budget preparation and proposal writing processes.
  • Collaborate with the Administration/Operations to ensure that all AAH-I Business incubator
    assets at the field base are recorded and properly maintained with adequate security.
  • Development and monitoring of the field base recharge mechanisms and advise management
    on cost effective proposal reviews
  • Ensure compliance with necessary legal and statutory financial reporting in country,
    recommending change to procedures where required.
  • Lead on field base audits and follow up on recommendations. Ensure information is provided to the external and/or internal auditors as required during the audit process and follow up to close any identified audit gaps.
  • Contribute to the design of and oversee the preparation of regular (weekly/monthly/quarterly)
    management reports to meet the needs of FAM, country programme, and also meet the
    requirements for regular reporting set by the Donor, ensuring timeliness and accuracy.
  • Oversee preparation and consolidation of UNHCR financial report for the location.
  • Assess finance staff gaps within the team and advice the Area Manager.

    Qualifications and experience
  • A bachelor’s degree in Commerce, Finance or Business Administration.
  • Certified Public Accountant with a valid professional membership.
  • At least 3 years’ experience in a similar role preferably in a camp setting
  • At least 3 years’ experience in Business incubation

    Desirable Skills
  • UNHCR Field experience.
  • Knowledge and exposure to the social and cultural values of the region concerned.
  • Proficiency in local language(s).
  • Skilled in influencing and obtaining cooperation of individuals not under supervisory control;

    Functional Competencies:
  • Organises and accurately completes multiple tasks by establishing priorities while taking
    into consideration special assignments, frequent interruptions, deadlines, available
    resources and multiple reporting relationships
  • Plans, coordinates and organises workload while remaining aware of changing Priorities
    and competing deadlines
  • Establishes, builds and maintains effective working relationships with staff and clients to
    facilitate the provision of support
    Knowledge Management and Learning
  • In-depth knowledge on MIS, M&E and development issues
  • Excellent knowledge of monitoring and the application of methodology: Good
    understanding of capacity assessment methodologies; excellent ability to identify significant
    capacity building opportunities;
  • Excellent communication skills (written and oral): Sensitivity to and responsiveness to all
    partners, Respectful and helpful relations with donors and project staff.
  • Ability to lead implementation of new systems (business side), and affect staff behavioural/attitudinal change

    Additional Skills & Competences
  • Communicational skills (written and spoken)
  • Organisational and managerial skills
  • ICT speciality (email, Spread-sheets, MS-word, Databases, job-related software, etc).
  • Team-work and participation
  • High level of self-supervision and ability to take initiative
  • Degree of accuracy and attention to detail
  • Technical side of the job (numeracy, report-writing, critical thinking, leadership, etc).
  • INGO experience and understanding of humanitarian sector

    Application Instructions
  • Interested candidates should email application letters and CVs (with 3 referees) addressed to
    recruitkenya@actionafricahelp.org to be received by 30th April, 2019.
  • The email Subject Line must show the job
    title of the position applied for.
  • AAH-K is an equal-opportunity employer. We thank candidates for their high interest in the opportunities we publish on our website.
  • Due to the high number of applications we receive, we will only get back to shortlisted candidates.
  • AAH-K does not charge a fee at any stage of the recruitment process nor does it use recruitment agents.
  • Selection will be done on a rolling basis.
  • For more information and job application details, see; Action Africa Help International Business Incubator Finance and Admin Officer Jobs in Kakuma - Kenya

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