Acted Senior Administration/Human Resource Officer Jobs in Uganda

Acted Senior Administration/Human Resource Officer Jobs in Uganda

Main Objective

  • Under the guidance of the line manager, s/he will perform overall Administration and HR management of the ACTED Uganda mission ensuring that external governing laws and ACTED specific HR policies and procedures are always met.

  • S/he will provide oversight and day to day supervision of the HR/ADMIN team.

    Duties and Responsibilities

  • Ensure timely recruitment needs; fill vacancies within the targeted time while ensuring that open, fair and transparent recruitment procedures are followed as per ACTED policies.

  • Ensure that all statutory regulations are properly implemented within the ACTED mission accordingly.

  • Ensure timely registration of ACTED office and keep copies of registration certificates.

  • On monthly basis, to prepare/update HR Titanic& or HOMERE (as applicable) and submit to the Finance/Admin Manager for review on a timely manner

  • Ensure the smooth operation of employee payment; explain and implement employees’ benefits packages as applicable.

  • Payslip management- Ensure all payslips are printed, approved and shared with staff

  • Preparation of monthly Expat presence table and ensure that it is sent to AHRM Manager on a timely manner.

  • Regularly update and maintain accurate excel database for both national and international staff**

  • Under the guidance of ADMIN/HR Manager, develop employment contracts for new staff. Ensure the contracts are reviewed, approved and handed to staff before they are engaged.

  • Liaise directly with the respective managers for comprehensive ToRs and ensure all staff have updated ToRs in place.

  • Regularly update and maintain leave follow ups and leave planning for all the staff in the mission-

  • Ensure that each staff has their own personnel folder, updated regularly with the relevant HR documents and confidentially maintain them at the capital Office).

  • Ensure all staff have attendance sheets and that they are properly filled out and filed on monthly basis.

  • Maintain and enhance the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices

  • Be available at the disposal of the conflicting parties and hear out their issues without being judgmental

  • In collaboration with the relevant line managers, deal with employee’s disciplinary matters as needed.

  • Ensure adequate communication of appraisals processes, follow up and ensure end of probation and other appraisals are conducted on time.

  • Prepare the documentation needed for work permit applications and ensure they are launched on a timely manner.

  • Ensure that staff insurances are renewed
    on a timely manner

  • Follow up and ensure that Insurance cards, Debit notes, credit notes and reimbursements are processed and delivered to staff on time.

  • Maintain a well updated database for insurance follow up

  • In charge of filling and staff’s documents’ tracking from all the field offices;

  • Facilitate general staff meetings and other meetings initiated by ADMIN/HR or as requested by Coordination by sending out meeting requests and taking minutes.

  • Follow up with the Finance/Admin Officers at field and ensure that documents for audit are prepared and presented when needed

  • Any other duties as assigned by line manager.

    Qualifications/Skills Required

  • Bachelor’s Degree in Business Administration, Human Resource, Public Relations or related field.

  • 5 + Years of experience in HR management position preferably in an INGO with a proven track record of success

  • Acquaintance with employment labour laws, various regulations and statutory law in Uganda.

  • Computer Literate – MS Outlook and Excel and basic software application and familiarity with the internet and email communications

  • Excellent communication skills, positive attitude, Strong analytical skills (context, people …)

  • Competencies based interviewing experience

  • Online recruitment systems experience

  • Understanding of skills & Psychometric assessments (An advantage)

  • Good understanding of the Uganda context is a mandatory requirement

  • Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,

  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.

  • Capacity to build and maintain a strong professional network

    How to Apply

  • Qualified Uganda Nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to and received on or before 5.00PM on 8th Jan 2021 with the subject line as; APPLICATION FOR A SENIOR ADMIN/HR OFFICER POSITION– UGANDA

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