ACTED Country Finance Officer Jobs in South Sudan
ACTED Country Finance Officer Jobs in South Sudan
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas.
With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 11 million beneficiaries.
Responsibilities
Ensure timely and accurate data entries in cashbook, bankbook and SAGA following the standard descriptions defined in ACTED’s Global Finance Procedure Manual;
Verify and coordinate the monthly compilation accounts from each area;
Supervise cash and bank balance checking process when closing the monthly accounts;
Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines in line with the monthly accounting schedule as per ACTED’s Finance Procedures;
Manage the presentation, circulation, filing of vouchers and archiving of accounting and financial documents in compliance with FLAT and Finance procedures (maintain an up-to-date filing follow-up: A8.01_Red Cell Game);
Review on a random basis quality and compliance of documentation from areas when centralizing;
Supervise the Yearly and Midyear Accounting Closures for both General and Analytical Accountancy aspects (V1 and V2).
Ensure justified bank selection process, open/close bank accounts under the authority of the CEO;
Oversee the management of bank accounts: control, follow and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications, authorised visas; Report to HQ through the flows reporting tool A1_PRATIC;
Supervise the management of safes and cash: available amount, balance checks, security instructions;
Assess monthly cash-flow needs for projects and areas, fill and share the form A4.01_Cash Request on the 15th of each month;
Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
Make sure donors are invoiced on time and report it through the tool A4.04_ATROCE, comply with good practices described in the Money In Acted HOUse Plan (MIAHOU).
Collect visas
of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;
Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance with ACTED and donors procedures:
In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU);
Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;
In close coordination with the Admin Team, ensure that staff contracts are in line with ACTED standard salary grid, available budgets and regulations;
propose salary grids revisions based on benchmarks, national legislation and budget constraint; review and validate the payroll on the 25th of each month;
Validate partner’s accounting and documentation accuracy and compliance before payement.
Expected skills and qualifications
Master’s degree minimum in Finance or related area;
1+ year of solid experience in financial management and monitoring systems, preferably of large development
programs, possibly complemented by academic expertise;
Excellent financial and analytical skills;
Excellent communication and drafting skills for effective reporting on programme financial performance;
Ability to manage a financial/monitoring team and demonstrate leadership;
Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
Ability to operate in a cross-cultural environment requiring flexibility;
Familiarity with the aid system, and understanding of donor and governmental requirements;
Prior knowledge of the region an asset;
Fluency in English required – ability to communicate in local languages an asset;
Ability to operate Microsoft Word, Excel and Project Management software
Conditions
Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
Flight tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances
How to Apply:
Join us
Join our team today! Send your application by email at jobs@acted.org under Ref: CFO/SSUD
Interested candidates should apply online by 3rd February 2019
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