ACTED Country Finance Officer Jobs in South Sudan

ACTED Country Finance Officer Jobs in South Sudan

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas.

With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 11 million beneficiaries.

Responsibilities

  • Ensure timely and accurate data entries in cashbook, bankbook and SAGA following the standard descriptions defined in ACTED’s Global Finance Procedure Manual;
  • Verify and coordinate the monthly compilation accounts from each area;
  • Supervise cash and bank balance checking process when closing the monthly accounts;
  • Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines in line with the monthly accounting schedule as per ACTED’s Finance Procedures;
  • Manage the presentation, circulation, filing of vouchers and archiving of accounting and financial documents in compliance with FLAT and Finance procedures (maintain an up-to-date filing follow-up: A8.01_Red Cell Game);
  • Review on a random basis quality and compliance of documentation from areas when centralizing;
  • Supervise the Yearly and Midyear Accounting Closures for both General and Analytical Accountancy aspects (V1 and V2).
  • Ensure justified bank selection process, open/close bank accounts under the authority of the CEO;
  • Oversee the management of bank accounts: control, follow and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications, authorised visas; Report to HQ through the flows reporting tool A1_PRATIC;
  • Supervise the management of safes and cash: available amount, balance checks, security instructions;
  • Assess monthly cash-flow needs for projects and areas, fill and share the form A4.01_Cash
  • Request on the 15th of each month;
  • Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
  • Make sure donors are invoiced on time and report it through the tool A4.04_ATROCE, comply with good practices described in the Money In Acted HOUse Plan (MIAHOU).
  • Collect visas
    of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;
  • Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance with ACTED and donors procedures:
  • In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU);
  • Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;
  • In close coordination with the Admin Team, ensure that staff contracts are in line with ACTED standard salary grid, available budgets and regulations;
  • propose salary grids revisions based on benchmarks, national legislation and budget constraint; review and validate the payroll on the 25th of each month;
  • Validate partner’s accounting and documentation accuracy and compliance before payement.

    Expected skills and qualifications
  • Master’s degree minimum in Finance or related area;
  • 1+ year of solid experience in financial management and monitoring systems, preferably of large development
    programs, possibly complemented by academic expertise;
  • Excellent financial and analytical skills;
  • Excellent communication and drafting skills for effective reporting on programme financial performance;
  • Ability to manage a financial/monitoring team and demonstrate leadership;
  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
  • Ability to operate in a cross-cultural environment requiring flexibility;
  • Familiarity with the aid system, and understanding of donor and governmental requirements;
  • Prior knowledge of the region an asset;
  • Fluency in English required – ability to communicate in local languages an asset;
  • Ability to operate Microsoft Word, Excel and Project Management software

    Conditions
  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

    How to Apply:
  • Join us
  • Join our team today! Send your application by email at [email protected] under Ref: CFO/SSUD
  • Interested candidates should apply online by 3rd February 2019

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