ACTED Area Coordinator Jobs in South Sudan

ACTED Area Coordinator Jobs in South Sudan



Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.


ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.


We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas.


With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.


Responsibilities


Strategy Implementation: Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular

  • Identify new opportunities and new sectors of intervention
  • Consolidate and stabilizate programming
  • Review the geographic and thematic footprint
  • Ensure activities are relevant and meeting area/beneficiary needs
  • Identify ACTED added-value
  • Ensure humanitarian principals are adhered to
  • Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value
  • Networking, positioning and general representation

    Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;

  • Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
  • Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
  • Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level

    Proposal development

  • Lead assessment(s) at area level to ensure proposals are relevant
  • Support the Country Director and Project
  • Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
  • Contribute to budget design ensure budget needs at area level have been taken into consideration
  • Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

  • Promotion of ACTED network: Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

    Management and Internal Coordination

    Staff Management

  • Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
  • Promote team building, productivity and staff welfare
  • Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
  • Manage interpersonal conflicts among staff at area level

    Internal Coordination

  • Facilitate interdepartmental communication and information sharing for a positive working environment
  • Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

    Project Implementation Follow-up

    Project Implementation Tracking

  • Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
  • Monitor output achievement, cash burn rates and
    ensure a time completion of projects through review of PMFs, BFUs and project reports
  • Ensure that relevant project information are up-to-date and available for reporting purposes
  • Ensure coordination and complementarity amongst projects within the area of intervention
    Project Quality Control
  • Ensure the application of a practical field based M&E system/plan for each project
  • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
  • Advise Project Managers to adapt projects according to monitoring and evaluation findings
  • Ensure beneficiary feedback mechanisms are in place
  • Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.

    Partner Management

  • Identify potential local partners in the area based on an assessment of complementarity and added value
  • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

    FLATS Management

    Finance Management

  • Control project budgets at area level to avoid under/over spending
  • Ensure accurate budget forecasting and efficient cash flow management
  • Ensure timely and accurate area finance TITANIC reporting

    Logistics & IT Management

  • Ensure timely procurement and adherence to rules of origin and nationality at area level
  • Ensure quality supply management at area level
  • Ensure proper asset management at area level and enforce asset investment policy
  • Ensure proper stock management at area level
  • Ensure proper IT systems, data back-up and protection from malware at area level
  • Ensure sufficient and reliable means of communication at area level
  • Ensure timely and accurate area logistics TITANIC reporting

    Administration and HR Management

  • Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
  • Proactively adapt the staffing structure to needs and funding
  • Ensure regular performance appraisal and career management for staff at area level
  • Ensure timely and accurate area HR TITANIC reporting
  • Ensure timely exit forms

    Transparency/Compliance Management

  • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
  • Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

    Security Management

  • Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risks
  • Engage with relevant key stakeholders at area level to ensure access and support of interventions
  • Address security and safety risks by implementing standard operating procedures defined for the area
  • Ensure the offices and houses conform to recommended security, health and safety standards
  • Ensure all staff in the area adhere to security procedures
  • Ensure security incidents at area level are promptly reported to the capital


    Expected skills and qualifications


  • University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like
  • Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
  • Base management skills preferred
  • At least four years relevant work experience, preferably including camp settings
  • Proven capabilities in leadership and management required
  • Ability to work well and punctually under pressure
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure
  • Knowledge of local language and/or regional experience an asset


    How to Apply

    Join our team today! Send your application at jobs@acted.org under Ref: AC/SSUD by 2nd November, 2018

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