ACORD Finance Officer – Gulu Jobs in Uganda
ACORD Finance Officer – Gulu Jobs in Uganda
Job Purpose: To manage ACORD finances and Assets at ACORD Lamwo and Gulu Field Offices by maintaining proper books of accounts and other records to facilitate accurate and timely reporting.
Relationship with others: The Finance Officer will be working in close collaboration with the
Project Coordinator, Programme Manager, Project Officer, Monitoring and Evaluation Officer, Finance & Administrative Assistant, Senior Finance Officer, Finance & Administration Manager and other administrative and project staff. S/he is also expected to establish good working relationships with other ACORD partners, bankers and suppliers.
Job Summary:
The Finance Officer will be responsible for efficiently managing financial and administrative systems and internal control procedures to ensure that books of accounts are properly recorded, funds and other assets are secure and that financial and management reports are produced in time.
Under the supervision of the Project Coordinator the main areas of responsibility include:
Financial Reporting
Ensure all transactions are posted into the organization’s accounting system for purposes of easy and timely reporting, and per project.
Keeping track of all expenditure to ensure that all expenditure is within the approved budget limits and promptly reporting any divergence.
Responsible for compiling monthly, quarterly and annual project financial reports meeting their reporting time schedules.
Responsible for ensuring that all financial transactions are captured accurately into the
QuickBooks Accounting System
Preparing management reports as and when required to facilitate management decision making.
Budgeting
Prepare annual budgets for the project ensuring all existing donor budgets and forecasted costs are included
Allocate account codes to new budgets for use in the ACORD accounting system in consultation with the programme coordinators
Assist in preparation of project/departmental budgets.
Provide support to preparation of proposal budgets ensuring full cost recovery.
Procurement
Will be a member of the procurement committee and provide technical guidance on financially related matters and ensure that the organizational procedures are followed so as to achieve value for money.
Compliance
Monitor ACORD’s compliance to donor requirements and initiate corrective action where there are divergences.
Responsible for partner assessments and ensuring compliance to signed agreements and ACORD policies.
Responsible for compiling and preparing all finance related information during programme capacity assessments. Will participate in these assessment meetings to expound more on these matters.
Programme & Operational Support
Support Project Coordinator come up with timely and practical operational plans for activity implementation, capable of being supported effectively by the finance & administrative team. Will also ensure these plans are
implemented effectively and programme activities are delivered on time and in a coordinated manner.
Will support programme teams in the review of concept notes for activities’ implementation.
Provide updates on a monthly basis to programme teams on activity implementation
rates against the budget.
Supervisory
The Finance Officer will carry out a supervisory role over the following areas;
Cash Management: To ensure that cash is available for the programmes as and when required and records are up to date;
Bank Transactions: To ensure payments are made on time and to the correct recipients, payment vouchers are prepared, payment registers updated, reconciliations are prepared and reviewed, and be an agent to all project bank accounts;
Filing: To ensure that all payment vouchers, bank statements and other accounting documents are filed promptly for easy reference.
Stores Management: To ensure that items in the stores are kept safely, records well maintained and stock counts carried out regularly.
Asset Management: To ensure registers of all fixed assets and inventory for the project are maintained, ensuring a correct record of all assets procured, sold, transferred, or donated and that assets are secured.
Any other duties as may be assigned by the Project Coordinator, Programme Manager, Senior
Finance Officer, Finance & Administration Manager, Director of Programmes or the Country
Director.
Person Specification
Skills
• Knowledge of commonly used accounting software
• Microsoft Office skills, including Excel
• Good analytical skills
• Methodical and highly organized approach to work.
• Ability to work with minimal supervision.
Knowledge and Experience
• A first degree in Commerce/Business Administration with a bias in finance/accounting, or related disciplines.
• Level II stage of Professional Course (ACCA or CPA).
• Preferably a minimum of 3 years’ experience working in a related position.
• Knowledge of donor fund management an added advantage
Behavioral Qualities
• Adopts proactive and pre-emptive approach to work.
• Demonstrates readiness to adapt to continuously changing priorities.
• Upholds principles of accountability, transparency, honesty.
How to Apply
Send CV and Application Letter to
hr@acorduganda.org to apply.
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