Abuja Clinics Personal Assistant Jobs in Nigeria

Abuja Clinics Personal Assistant Jobs in Nigeria


Job Summary

  • Provide full administrative and secretarial support at a senior level to a top executive in the hospital.

  • Ensure proper management of the day to day affairs of the executive. Handle sensitive and complex issues in a professional and objective manner; also take initiative as appropriate.

    Essential Duties And Responsibilities

  • Manage the executive's electronic diary, assessing priority of appointments and reallocation as necessary.

  • Manage the executive's travel arrangements
    Process executive's correspondence, ensuring that incoming correspondence is dealt with by the executive or other staff as appropriate

  • Maintain the executive's office systems, including data management and filing

  • Maintain records of the executiveТs contacts

  • Screen calls, enquiries and requests, and deal with them when appropriate

  • Assist executive in researching and following up with action on matters which fall within the executive's responsibility - chasing responses, triggering follow-up action.

  • Produce documents, briefing papers, reports and presentations for the executive

  • Organize meetings and ensure that the executive is well prepared for those meetings

  • Preparing agendas and minutes of meetings. Make arrangements for top management meetings.

  • Meet and greet visitors at all levels

  • Supervise all incoming/outgoing mail.

  • Any other duties as may reasonably be required by the Executive.

    Requirements

    Minimum Qualifications

  • BSc / HND in Secretarial Administration or Office Management and Technology with 2-3 years post NYSC experience in executive support to management.

  • Must be a female.

    Knowledge, Skills And Abilities

  • Exceptional interpersonal and communication skills, to enable professional interaction with a
    wide range of contacts, both internal and external

  • Ability to organize and plan work schedule

  • Excellent attention to detail, with the ability to maintain a high level of accuracy

  • A flexible, pro-active approach to work including the ability to prioritize and re-prioritize

  • Ability to work with minimal supervision and take initiative

  • Ability to deal with sensitive information with discretion and to maintain confidentiality

  • Excellent IT skills, including a working

  • knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint

  • Internet surfing skills.

    How to Apply

    For more information and job application details, see; Abuja Clinics Personal Assistant Jobs in Nigeria

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