Abt Associates Jobs in Kenya

Abt Associates Office Assistant / Finance and Administrative Assistant Jobs in Kenya


Key Roles and Responsibilities

  • Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
  • Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
  • Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
  • Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
  • Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
  • Coordinating air travel, taxi and office transport for staff
  • Overseeing day-to-day office administrative functions
  • Greet, advise, and escort guests.
  • Assist in procurement, storing and distribution of office supplies.
  • Ensure timely settlement of office bills.
  • Make logistical arrangements for project staff traveling outside their region or for international visitors.
  • Prepare and send pouches to counties as needed.
  • Performing any other duties as assigned by the supervisor.

    Preferred Skills / Prerequisites

  • Diploma or Bachelor’s Degree in Finance, Procurement, Management, Business, or other relevant field.
  • Prior experience in office administration.
  • Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
  • Ability to assess problems and develop solutions.
  • Excellent inter-personal communication skills and excellent organization skills.
  • Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
  • Fluency in English.

    Minimum Qualifications

  • 1 year of experience and high school diploma OR the equivalent combination of education and experience.

    Apply Online on or before 13th July

    For more information and job application details, see; Abt Associates Office Assistant / Finance and Administrative Assistant Jobs in Kenya




    Abt Associates Driver Jobs in Kenya

    Key Roles and Responsibilities

  • Drive project and project-affiliated personnel to project sites within the base location, and throughout the project implementation area for project activities, including official site visits.
  • Transport project equipment, materials,
    supplies and documents to project sites
  • Maintain up-to-date record keeping systems for vehicle issues including fuel, mileage, and trip logs.
  • Observe all company vehicle utilization policies, in-country traffic laws.
  • Maintain project vehicle, including keeping accurate records, and following a schedule of routine maintenance, repairs and cleaning.
  • Ensure the readiness of the vehicle for transport service by checking oil, water, fuel, and tires, maps, and conducting safety and security inspection prior to driving.
  • Perform project routine business around the region, such as receiving and delivering official project documentation to and from county office, general office purchasing, and photocopying.
  • Purchase of basic cleaning and kitchen supplies and assist in the purchase of other project authorized items.
  • Perform relevant general service activities such as collection of pro-forma, processing customs duty clearances and tax exemptions, as directed.
  • Make arrangements for repairs, maintenance, and improvements to the office, as requested by the project management.
  • Regularly check post office boxes, collect and dispatch letters, parcels and other correspondence, and perform other local errands.

    Preferred Skills / Prerequisites

  • Completion of Secondary School is highly desirable.
  • Valid Driver’s License.
  • At least 6 months prior experience in commercial driving.
  • Thorough knowledge of local traffic laws and area traffic patterns.
  • Knowledge of safety and security principles
  • Excellent driving record and experience in traveling through the base location and other key areas of the country.
  • Previous work experience on a development project is desirable.
  • Time management skills.
  • Fluency in English

    Minimum Qualifications

  • 0-1 Year

    Apply Online on or before 13th July.

    For more information and job application details, see; Abt Associates Driver Jobs in Kenya

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