AAH Finance and Administration Director - Jobs Nairobi in Kenya

AAH Finance and Administration Director - Jobs Nairobi in Kenya

Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation
that supports livelihood-challenged communities in East and Southern Africa to sustainably
improve their well-being and standard of living.

With Country Programmes in South Sudan,
Kenya, Somalia, Uganda, Zambia, Djibouti and Ethiopia.

AAH-I has over 25 years’ experience
working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities.

More recently AAH-I has expanded its activities to work with other marginalized communities, including pastoralists and people living in informal urban settlements.

Job Summary:

Provide finance and administration leadership for AAH-I to ensure standards of excellence
through financial management, accountability and integrity.

To guide and enable the HQ/Country
Offices, with a focus on ensuring accountability, capacity building of finance staff, coordination of budget and planning processes and review of financial strategies for AAH-I that best serve
strategic and program objectives.

Promote an environment of integration, innovation, empowerment and responsible stewardship throughout AAH-I.

Key Duties and Responsibilities:

Strategic Financial Planning and Management

  • Lead the long term and annual financial planning and budgeting process by providing
    contextualized budget guidelines for the HQ and Country Offices finance teams.
  • Review, consolidate HQ and Country Offices’ budgets and recommend them for approval to
    the Executive Director.
  • Oversee the work and delivery of finance; administration; procurement and IT.
  • Maintain donor engagement and represent AAH-I at donor meetings as required.
  • Implementing a robust contract, financial management and reporting system for AAH-I.
  • Ensuring compliance with the organization, donor and government financial, tax reporting and
    regulatory requirements.
  • Oversee maintenance of security and accountability of cash on hand at HQ and at Country Offices.
  • Supervise processing of all payments including verifying accuracy of invoices and support
    documents at HQ Offices.
  • Familiarize finance staff at HQ and County Offices on operation and maintenance of
    intercompany accounts, and oversee monthly reconciliation of the same.
  • Verify posting of transactions to journals, ledgers and other records, and prepare supporting
    account reconciliations on monthly basis
  • Review and approve monthly funding requests from HQ and Country Offices and ensure that
    they are in compliance with AAH-I cash management policies and within committed budgets.
  • Ensure appropriate financial monitoring frameworks and internal controls are in place in the

    HQ and in each Country Office.

  • Ensure HQ and Country Offices are monitoring their spending against budget commitments to
    minimize under- and overspending
  • Ensure HQ and Country Offices comply with donor contract requirements and year-end closing
    processes (including accrual accounting, carry-forward examination, pre-funding mechanism,
  • Oversee and evaluate HQ and Country Offices’ financial performance and efficiency through
    management of score cards and conducting periodic reviews of Country Offices.
  • Conduct capacity assessment of HQ and Country Office finance departments to ensure the
    finance department are strategically positioned to effectively deliver and support delivery of
    AAH-I strategic
  • Manage relationships with financial institutions that work with AAH-I and secure funds
    necessary for the operations of the organization.
  • Oversee administrative policies to ensure efficiency and cost effectiveness in: procurement
    services, office facilities, property and asset management.
  • Ensure that the admin, IT & communication systems and processes support the internal and
    external relationships and ways of working that are prioritized for AAH-I.
  • Ensure that admin, IT & communication systems safeguard and promote appropriate levels of
    access to the organization’s information.
  • Embed accountability mechanisms within the department to contribute to a culture of
    accountability and excellence.
  • Provide oversight and management for all direct reports and lead the establishment and
    functioning of a strong, effective and coordinated team.

    Qualifications, Skills and Experience
  • Master’s degree in Finance, Business Admin, Accounting or equivalent
  • CPA (K) or equivalent certification
  • Minimum 10 years’ experience in similar position preferably in an INGO.
  • Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and
    internal accounting controls
  • Knowledge of and experience with donor and government grant regulations and financial
    reporting requirements.
  • Senior leadership experience in strategic financial and operational management

    Additional Skills & Competences
  • Knowledge and exposure to the social and cultural values of the region.
  • Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results
  • Strong inter-personal skills, and proven team-player
  • Excellent written and oral communication skills
  • Able to solve complex problems and to exercise independent judgment
  • Able to work in a cross-cultural environment with a multi-national staff
  • Good familiarity with Microsoft Office packages and PASTEL accounting software.
  • Good communication and interpersonal skills.
  • Good analytical skills with good attention to detail
  • Commitment to and understanding of AAH-I’s vision, mission, and values.

    How to Apply
  • Interested candidates should email application letter and CV (with 3 referees) addressed to
    recruithq@actionafricahelp.org by 7th June 2019.
  • The email Subject Line must show the job title of the position applied for.
  • AAH-I is an equal-opportunity employer. We thank candidates for their high interest in the opportunities we publish on our website.
  • Due to the high number of applications we receive, we will only get back to shortlisted candidates.
  • This recruitment will be done on a rolling basis and candidates are encouraged to submit their applications as soon as practical.
  • For more information and job application details, see; AAH Finance and Administration Director - Jobs Nairobi in Kenya

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