AAH Finance and Administration Director - Jobs Nairobi in Kenya
AAH Finance and Administration Director - Jobs Nairobi in Kenya
Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation
that supports livelihood-challenged communities in East and Southern Africa to sustainably
improve their well-being and standard of living.
With Country Programmes in South Sudan,
Kenya, Somalia, Uganda, Zambia, Djibouti and Ethiopia.
AAH-I has over 25 years’ experience
working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities.
More recently AAH-I has expanded its activities to work with other marginalized communities, including pastoralists and people living in informal urban settlements.
Provide finance and administration leadership for AAH-I to ensure standards of excellence
through financial management, accountability and integrity.
To guide and enable the HQ/Country
Offices, with a focus on ensuring accountability, capacity building of finance staff, coordination of budget and planning processes and review of financial strategies for AAH-I that best serve
strategic and program objectives.
Promote an environment of integration, innovation, empowerment and responsible stewardship throughout AAH-I.
Key Duties and Responsibilities:
Strategic Financial Planning and ManagementLead the long term and annual financial planning and budgeting process by providing
contextualized budget guidelines for the HQ and Country Offices finance teams.
Review, consolidate HQ and Country Offices’ budgets and recommend them for approval to
the Executive Director.
Oversee the work and delivery of finance; administration; procurement and IT.
Maintain donor engagement and represent AAH-I at donor meetings as required.
Implementing a robust contract, financial management and reporting system for AAH-I.
Ensuring compliance with the organization, donor and government financial, tax reporting and
Oversee maintenance of security and accountability of cash on hand at HQ and at Country Offices.
Supervise processing of all payments including verifying accuracy of invoices and support
documents at HQ Offices.
Familiarize finance staff at HQ and County Offices on operation and maintenance of
intercompany accounts, and oversee monthly reconciliation of the same.
Verify posting of transactions to journals, ledgers and other records, and prepare supporting
account reconciliations on monthly basis
Review and approve monthly funding requests from HQ and Country Offices and ensure that
they are in compliance with AAH-I cash management policies and within committed budgets.
Ensure appropriate financial monitoring frameworks and internal controls are in place in the
HQ and in each Country Office.Ensure HQ and Country Offices are monitoring their spending against budget commitments to
minimize under- and overspending
Ensure HQ and Country Offices comply with donor contract requirements and year-end closing
processes (including accrual accounting, carry-forward examination, pre-funding mechanism,
Oversee and evaluate HQ and Country Offices’ financial performance and efficiency through
management of score cards and conducting periodic reviews of Country Offices.
Conduct capacity assessment of HQ and Country Office finance departments to ensure the
finance department are strategically positioned to effectively deliver and support delivery of
AAH-I strategic mandate.
Manage relationships with financial institutions that work with AAH-I and secure funds
necessary for the operations of the organization.
Oversee administrative policies to ensure efficiency and cost effectiveness in: procurement
services, office facilities, property and asset management.
Ensure that the admin, IT & communication systems and processes support the internal and
external relationships and ways of working that are prioritized for AAH-I.
Ensure that admin, IT & communication systems safeguard and promote appropriate levels of
access to the organization’s information.
Embed accountability mechanisms within the department to contribute to a culture of
accountability and excellence.
Provide oversight and management for all direct reports and lead the establishment and
functioning of a strong, effective and coordinated team.
Qualifications, Skills and Experience
Master’s degree in Finance, Business Admin, Accounting or equivalent
CPA (K) or equivalent certification
Minimum 10 years’ experience in similar position preferably in an INGO.
Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and
internal accounting controls
Knowledge of and experience with donor and government grant regulations and financial
Senior leadership experience in strategic financial and operational management
Additional Skills & Competences
Knowledge and exposure to the social and cultural values of the region.
Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results
Strong inter-personal skills, and proven team-player
Excellent written and oral communication skills
Able to solve complex problems and to exercise independent judgment
Able to work in a cross-cultural environment with a multi-national staff
Good familiarity with Microsoft Office packages and PASTEL accounting software.
Good communication and interpersonal skills.
Good analytical skills with good attention to detail
Commitment to and understanding of AAH-I’s vision, mission, and values.
How to Apply
Interested candidates should email application letter and CV (with 3 referees) addressed to
firstname.lastname@example.org by 7th June 2019.
The email Subject Line must show the job title of the position applied for.
AAH-I is an equal-opportunity employer. We thank candidates for their high interest in the opportunities we publish on our website.
Due to the high number of applications we receive, we will only get back to shortlisted candidates.
This recruitment will be done on a rolling basis and candidates are encouraged to submit their applications as soon as practical.
For more information and job application details, see; AAH Finance and Administration Director - Jobs Nairobi in Kenya
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