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Administrative Coordinator

Tasks and Responsibilities:

MdM are looking for an Administrative Coordinator to manage the financial, accounting, budgetary, human resources, administrative and logistics aspects of the mission in order to guarantee rigorous application of MdM procedures and to fulfil the objectives of the mission.

Concerning the budget of the Tanzania program, you are responsible for budgetary planning and monitoring, in collaboration with coordinators and administrator;

In terms of financing, you supervise the draw up of financial reports, ensures that contractual obligations are fulfilled and participates in preparation of audit and external evaluations;

As for Human Resources, you ensure an efficient policy complying with national rules and MdM procedures;

You guarantee the respect of administrative and legal framework, ensures implementation and respect of rules on the program;

You manage the administration and logistic team and ensures their continuous training and capacity building;

You supports the coordination team in the elaboration and follows up of any other MdM activity in Tanzania (specific partnerships or occasional operations)

You take part in MDM internal and external meetings and represent the organisation on the administrative issues.

While doing all the above, the first part of the mission would be to improve administrative, financial, procurement, logistic and human resources procedures and tools and to implement them with assistance of the Administrator and the Logistician Assistant.

Conditions of Employment:

Starting: ideally end of April

Duration: 12 months

Contract: Employee (French contract)

Skills and Experience Needed:

Master in Business Administration or equivalent

Strong NGO experience as administrative coordination or equivalent

Experience in team management

Ease with complex finances and good knowledge of international donors (DFID knowledge appreciated)

Legal knowledge is a plus

Information System and software proficiency, good command of Excel and SAGA software mandatory

Reactivity, anticipation, adaptability, capacity to take initiatives

Organisational skills, rigor, ability to synthesise, to classify and to manage priorities

Listening and diplomacy skills

Capacity to work and to live in tense conditions

Experience in working with people using drugs in a harm reduction approach appreciated

Strong commitment to the organisation and its values

Languages: Fluent English (oral and written) mandatory Swahili an asset

How to apply:

To apply this position, please send a resume and a cover letter via this link

To have a look at all our vacancies : Administrative Coordinator

MdM reserves the right to close any vacancy before the advertised deadline.

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