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Job Vacancy: Administrator

Scope of Responsibilities

The administrator in the capital supports an effective and progressive Human Resource Management(HRM) organisation in collaboration with the Human Resource Coordinator.

She/He is responsible to promote qualitative aspects of administration for all issues regarding international staff in the mission, and domestic staff at coordination level.

  • Implements MSFCH policies and develops management procedures and tools
  • Participates to HRM structures and administrative matters with HR Coordinator
  • Ensures strict compliance with MSF guidelines, standards, policies and procedures for the mission
  • Supervises all movement of personnel and all related formalities
  • Oversees visa application/renewal process for international staff
  • Works closely with Finance Department on per diem preparation for international staff
  • Ensures proper accommodation facilities for international staff, maintenance and related services
  • Ensures files and databases are up to date at all time
  • Participates in the preparation of budgets
  • Makes sure staffing is adequate in the admin department to respond to operational needs
  • Supervises administrative assistant and manages team of cooks and cleaners
  • Ensures and applies a qualitative recruitment process when needed
  • Ensures regular meetings and acts as a source of information to the HR coordinator

    Recruitment criteria

  • Degree or Higher Diploma in Business Administration from a recognized institution
  • Minimum 2 years relevant experience with demonstrated skills administration
  • Excellent computer skills
  • Excellent command of written and spoken English
  • Management/Supervisory skills
  • NGO experience will be an added value

    Personal Qualities

  • Open-mind person with very good organizational, negotiation, problem solving, leadership and communication skills
  • Ability to listen, diplomatic, service and solution oriented
  • Flexibility, ability to work in a multi-disciplinary and multi-cultural environment
  • Able to work to strict deadlines and under pressure
  • Good team player

    Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email MSFCH-Juba-FinHRAssistant-Nbo [at]

    Short-listed candidates will be invited to an interview.

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