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Country » Kenya
Area Finance & Admin Officer - Emali Program
At least two years Professional experience in accountancy and administration especially in an NGO
CPA III, A Bachelors degree will be an added advantage
Major Duties and Responsibilities:
Maintaining all cash books
Issuing cash payments/petty cash management
Ensuring that floats are used for the purpose for which they were issued and that they are recovered on a timely basis
Ensuring that all cash expenditure are appropriately approved
Ensuring that cash expenditures are coded correctly and charged to the appropriate donor/project cash accounts.
Processing cheque payments and ensuring that appropriate supporting documentation is attached to all payments
Ensuring that all invoices are paid on time and that expenditures are appropriately authorized.
Preparing of the monthly management accounts and donor reports;
Preparing financial reports/reconciliation for internal monitoring.
Maintaining the finance department’s filing system
Any other duty as assigned by the Area Manager
For full scholarship description, scholarship application contacts and other requirements - Area Finance & Admin Officer
Ensure compliance of (Letter of Agreement) LOA by all projects in the cluster by way of field monitoring visits, review of monthly narrative and financial reports
Ensure all the area adhere to ChildFund programming principles; procurement, administrative and financial policies
Provide technical and administrative assistance to Coordinators in the various projects to enable them meet their goals
Monitor projects to pro-actively identify risks related to LOA/Contract compliance and prescribe, implement and manage corrective action
Ensure ChildFund is updated on progress and developments in the Area through timely submission of reports
Ensure ChildFund funds are used in accordance with ChildFund policies and procedures
Ensure timely audit within Area is undertaken on all the projects and that issues arising from the audits as well as audit recommendations are implemented
Build and foster good relations between ChildFund Kenya, other NGOs, and GOK in order to enhance ChildFund image, visibility and access to information resources
Minimum 5 years experience in program development and management
Demonstrated experience to child rights approaches
Experience in programme design , budget development/financial management and report writing
Bachelor’s degree in social sciences
For full scholarship description, scholarship application contacts and other requirements - Area Manager
Data Assistant - FFA Project
3 years working experience in implementing and monitoring donor funded projec
Duties and Responsibilities of Data Assistant
Design, develop and implement the database at field level for storing, sharing and analyzing data in all areas of the projects’ undertakings.
Work with the Project Officers and Field Officers to check and verify data relating to all project activities, and develop suitable monitoring and reporting tools.
Coordinating and supervising methodologies of data collection and verification through the use of computer applications like word processing, spread sheet analysis, access programs among other utilities.
Ensure information on food distribution, Non-Food Items distribution and work norms achieved is keyed in for reporting purposes.
Monthly, quarterly and annual reporting of all the project activities according to established procedures.
Process and distribute a variety of reports including minutes, monthly and annual reports to their respective respondents as required.
Handle data processing operation relating to specific or multiple projects and general maintenance of the database which entails compiling, sorting and verifying accuracy of data entered by comparing with source documents and making the necessary adjustments.
Provision of IT support which entails advising on the operations and maintenance of computer hardware and software.
Develops and maintains relevant databases and filing systems for optimal management of project information and contacts.
Contribute to the project monitoring of performance indicators and regular reporting systems by preparing data analysis, summary sheets and reports in accordance to project needs.
Work in conjunction with the Logistics officer and Office Assistant to provide administrative support to the Project Staff.
Perform any other duties assigned by the immediate supervisor.
For full scholarship description, scholarship application contacts and other requirements - Area Manager
Field Officer - DRR Turkana
A minimum of a Degree, preferably in natural resource management
Proven organizational, analytical, negotiating, communication (oral and written) and training skills
Knowledge of local language and sensitivity to culture is very necessary.
Community mobilization & sensitization skills
Problem solving skills
A minimum of 1 years proven experience in working/programming in either emergency relief , recovery or development.
For full scholarship description, scholarship application contacts and other requirements - Field Officer - DRR Turkana
Field Officer - FFA Project
Bachelors degree in Agriculture related training, social science/community development.
3 years working experience in designing, implementing and monitoring donor funded projects
Duties and Responsibilities
Mobilize communities and support in the identification of FFA projects, Generation of site specific proposals and in the implementation of FFA Projects through close supervision and monitoring.
Supervise community based Targeting, Identification, Registration and Distribution processes according to CBTD and FFA guidelines and Ensure a gender responsive distribution system where Women/Girls’ have direct access to their entitlements.
Ensure timely, efficient and accountable distribution of Food and Non- Food Items in various FFA Sites/Final Distribution Points
Provide feedback on work norm achievements and constraints encountered during FFA projects implementation and make recommendations and suggestions on a monthly basis.
Facilitate meetings with Relief and Asset Management Committees /Project Committee and Beneficiaries and keep records of such meetings.
Continuously update and maintain all Beneficiary Documents and Records in close collaboration with Relief and Asset Management Committees / Project Committees, Data Assistant and Logistician at the Sites and Cluster Offices.
Prepare and submit accurate and timely monthly, Quarterly and Annual monitoring report on FFA projects, Food and Non-Food Items distribution and collect relevant data at field level for onward discussion with the Project Officers to generate recommendations/ suggestions.
Train communities on use of appropriate rain water harvesting technologies for assets creation, Asset Ownership and Sustainability.
Resolve conflicts and disagreements as they arise during project implementation with the assistance of Relief and Asset Management Committees and local administrative structures..
Liaise with other implementing partners, government line ministries and community stakeholders in the implementation of the Food for Assets projects.
Promote voice of children and youth in implementation of the projects by upholding child protection policy.
Carry out any other duties assigned by the immediate supervisor.
For full scholarship description, scholarship application contacts and other requirements - Field Officer - FFA Project
A University degree preferably in international development, public health, social work or equivalent
Strong written and verbal communication skills both in English and Kiswahili
Proven field based experience in coordinating HIV/AIDS, OVC and related programs
At least 4 years of NGO project/program related implementation and management including staff supervision and development preferably within southern and/or eastern Africa
Understanding of HIV/AIDs/OVC programming/debates and knowledge of networks for similar programs in the country
Experience in networking, advocacy and lobbying with local and national level government and other organisations
For full scholarship description, scholarship application contacts and other requirements - Grants Coordinator
Project Officer -FFA Project
A Bachelors Degree in Agriculture related training, Environmental and Social Science/Community Development.
5 Years Working Experience in Designing, Implementing and Monitoring Donor funded Projects
Duties and Responsibilities of a Project Officer
Supervise the Implementation of project Activities and Adopted Technologies according to FFA and RWHMT guidelines
Plan and Organize the distribution of WFP/ GOK supplied food and non-food commodities in consultation with communities
Prepare and submit consolidated donor reports to the National Office (ChildFund Kenya) for onward transmission to the donor (WFP) /GOK on; project activities identification and implementation, food and Non-Food Items distribution.
Provide WFP and NDMA with food distribution plans and advice WFP field officers of any changes on distribution days / timing.
Resolve Conflicts and / disagreements as they arise during project implementation and inform WFP, the CSG and NDMA on issues of political interference in WFP/ GOK supported programs
Fully share all relevant joint monitoring findings and the implementation status of joint recommendations to the CSG, WFP and NDMA.
Jointly conduct monitoring of project activities with WFG, CSG and the County FFA Coordinator to ensure the timely implementation of recommendations from the joint monitoring team.
Establish and maintain good working relationships with the relevant Government line ministries and departments at Sub-County/ Division levels with National and international NGOs, community based leaders and other community structures.
Assist in organizing donor and VIP missions to FFA Field sites
Supervise the efficient distribution of food and Non-food items at Field sites and ensure proper distribution of entitlements. Verify that appropriate entitlements are distributed and provide feedback to the Project Coordinator
Assist in conducting regular meetings with local administration and implementation partners on issues relevant to the implementation of FFA Projects
Develop operation movement plans, work plans and reports on the assigned Sub-Counties
Undertake capacity building initiatives for Field Officers and FFA Communities
Integrate and Mainstream DRR measure into the FFA Project
Represent the organization in different fora in the assigned Sub-Counties.
For full scholarship description, scholarship application contacts and other requirements - Project Officer -FFA Project
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