54 Capital Administrative Assistant / Receptionist Jobs in Ethiopia

54 Capital Administrative Assistant / Receptionist Jobs in Ethiopia


Job Id: 226044

Category: Admin, Secretarial and Clerical, Business and Administration, Human Resource and Recruitment

Location: Addis Ababa, Addis Ababa

Career Level: Entry Level (Fresh Graduate)

Employment Type: Full time

Salary:

Job Description

To act as the first point of contact for visitors and callers to 54 Capital and to undertake a range of other administrative tasks as identified by the HR and Administration Manager.

The Job incumbent directly reports to the HR and Administration Manager.

Duties and Responsibilities

Building.

  • Ensure that the front and rear entrances of the building are clean.
  • Switch on all lights and check the cleanliness of the interior, making a record of any poor levels of cleanliness or any maintenance issues and take necessary steps/action to remedy.
  • Ensure all toilets are well stocked with toilet paper, hand towels, linen roller towels, and hand soap.

    Telephone System.

  • Operate 54 Capital's switchboard from 8.30 am – 5:30 pm; receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on via the email system or connecting callers to staff member's personal direct line voicemail.
  • Ensure all voicemail messages to main office number are taken and directed to staff members
  • Maintain and ensure that the answer message is appropriate.
  • Report telephone equipment and line faults to the IT personnel.
  • Review and update on a regular basis the staff contact and telephone extension lists.

    Reception.

  • Greet and welcome visitors to the Offices between 8.00 am and 5:00 pm, ensuring they sign in the visitor’s book and informing the relevant member of staff of their arrival.
  • Monitor and ensure that the reception area is kept tidy and projects a business-like image.
  • Keep a record of staff and visitors signing in and out of the building
  • In the event of a fire and/or any other emergency requiring staff to
    leave the building, to be responsible for ensuring that the visitors' book and staff movement sheets are removed from Reception and taken to the outside meeting point.
  • Check and sign for deliveries, before informing the relevant member of staff of their arrival. Deliveries by post or courier will include valuable items (cash, passports).
  • Follow procedures and ensure the security of valuables.
  • Log extension changes and advise all staff accordingly.
  • Process and deliver internal and external mail daily.
  • Collate and update staff lists, overseas offices, and contact details regularly.

    Office Services.

  • Provide office supplies (Stationery & kitchen supplies) for staff and maintain adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price for Alert.
  • Provide administrative, clerical and general support to the CEO, Line Managers, Deputy General Managers, and HR Departments.

    Meetings and Events management

  • Provide logistical support to meetings held in the Board Room, to include preparation of meeting and conference rooms and assist in arrangements for catering provisions

    Job Requirements

  • Diploma and Above in Secretarial science, office Management, Business administration or related fields. At least 2 years’ experience of working within an office environment and in front of the house.
  • First Degree in English as a Foreign Language, or related with zero Years of experience
  • Familiarity with the use of office equipment i.e. fax, photocopiers, etc.
  • Implementing admin systems and databases
  • Excellent verbal English communication skills with a good telephone manner
  • Computer literate, with keyboard skills and experience of word-processing, (Microsoft Word)
    combined with the ability to acquire other skills as necessary (e.g. databases and spreadsheets).
  • Smart and business-like appearance.
  • Ability to work on own initiative and take responsibility where necessary and to work as part of a team.

    How to Apply

    An interested and qualified applicant can submit their resume through email using Zgebremariam@bluebirdholding.com

    54 Capital Administrative Assistant / Receptionist Jobs in Ethiopia

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