ZanaAfrica Finance Manager Jobs in Kenya

ZanaAfrica Finance Manager Jobs in Kenya


  • ZanaAfrica is an award winning social enterprise in the field of reproductive heath education and menstrual health management.

  • As a hybrid social enterprise, the Finance Manager would be overseeing aspects of both non-profit and for-profit work, both reporting to donors and running the finances of a fast moving consumer goods company selling sanitary pads under the brand Nia.

    Position Summary

  • We are looking for a driven and experienced Finance Manager to oversee all aspects financial management, ensuring compliance with internal policies as well as donor requirements.

  • S/he will oversee the day-to-day activities of the Finance department and is responsible for the effective use and deployment of financial resources.

  • S/he would be reporting to the COO and would be the sole dedicated finance person in a lean team of ten.

  • Salary will be commensurate with experience, estimated at KES 75,000 – 120,000 per month.

  • Preference will go to candidates that have demonstrable experience in both NGO and FMCG settings.

    Responsibilities

    Management Responsibilities

  • Provide leadership to and supervise the Finance and Administration team members

  • Provide useful financial information and insights to help senior management and Board of Directors make better decisions about formulating and executing strategy

  • Develop, implement and update the group’s policies and accounting practices’ manuals and ensure adherence to the same – your job is to be the gatekeeper.

    Financial Management

  • Manage, oversee, process (as appropriate) and act as back up for processing all of the following transactions: payroll, accounts payable, accounts receivables, revenue and expenses, fixed assets, prepayments, accruals cash, bank and allocations.

  • Monitor and control expenditure in line with capital, operational and grant budgets.

  • Develop, implement and maintain processes and controls in line with transaction processing best practices.

  • Perform and oversee month-end closing procedures including overhead allocation and account reconciliations.

  • Oversee the management of inventory including participation in the stock take processes and enforcement of controls.

  • Manage the group’s cashflow to ensure adequate liquidity at all times including optimal management of account receivables and payables.

  • Maintain and building banking relationships and negotiate favorable forex rates

  • Ensure filing of monthly statutory returns including VAT, WHT, NHIF, NSSF, NITA and PAYE and compliance with applicable tax and other statutory regulations.

  • Oversee product importation and costing process.

  • Maintain an orderly documentation filing system

  • Manage risk and insurance programs of the office to limit risk and losses.

    Sales Management

  • Manage account opening and customer relationships focusing on credit control and timely debt recovery

  • Work closely with the sales manager
    to ensure the team achieves its targets

  • Lead on streamlining distribution and delivery of products

  • Maintain accurate records of stock and proactively recommend stock orders

    Reporting Responsibilities

  • Prepare and issue accurate monthly performance, management and financial reports to support decision making by the Board of Directors and senior management in line with reporting timelines.

  • Provide financial analyses and models as and when required in particular pricing decisions and contract negotiations.

  • Coordinate the preparation for and successful completion of statutory and donor audits.

  • Coordinate the financial planning process in conjunction with senior management, producing annual budgets and forecasts and integrating them in Quickbooks and reporting.

  • Prepare cashflow reports

    Grant and Fund Management

  • Produce the not-for profit financial reports in line with donor requirements

  • Maintain the grant reporting calendar and database including all required deliverables as stated per awards and contracts.

  • Assist with the preparation of grant proposals’ financial budgets.

    Quickbooks Establishment

  • Evaluate and further clean the data being inputted into Quickbooks online for both ZAP and ZAG

  • Oversee a quality data migration and setup from desktop Quickbooks to Quickbooks online

    Experience and Education Required

  • Bachelor’s degree in Business Administration, Accounting or related field

  • Possess a professional qualification – CPA(K), ACCA or equivalent

  • 2+ years relevant work experience in a similar position or 5+ years as a senior accountant or equivalent in FMCG. Not-for profit organizations experience will be an added advantage

  • Working knowledge of GAAPs, audits and other regulatory requirements

  • Knowledge of regulatory requirements of processing payroll and payroll returns filing

    Skills Required

  • Detailed knowledge and experience in Quickbooks online

  • Strong analytical and problem-solving skills

  • Strong communication and interpersonal skills

  • Ability to multitask and prioritize

  • Proficient in the use of MS applications including advanced Excel functions

    How to Apply

  • To apply for this position please email

  • jobs@zanaafrica.com to the attention of Kuria Gecau.

  • Please include in your cover letter what positive change you made in your prior organization that were unique to yourself, both qualitative and quantitatively.

  • Applications that do not comply to these requests will not be reviewed.

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